Are you looking for space in the Charlotte Convention Center or Westin Charlotte (HQ hotel) to hold a meeting, focus group, lunch, small reception, or serve as an onsite office for your team? If so, please read through the information below and complete the application. If you are looking to hold more of a social event at one of the SNA contracted hotels or anywhere in Charlotte, and you will assume 100% responsibility for logistics and planning, please see the ICW application. ANC26 ICW Application
Streamlined Event Guidelines and Fees for Your Convenience
Private Exhibitor Meeting Rooms (if requesting space held by SNA)
- Board/Committee Meetings: Small, intimate gatherings with 25 people or fewer, sponsored and financially supported by corporate/industry groups and government agencies.
- Focus Groups: Targeted gatherings of 30 attendees or fewer, designed to gather specific data, assess services, or test new ideas.
- Staff Meetings: Closed-door meetings exclusively for corporate/industry/government staff. These meetings should remain private and cannot include SNA attendees unless they are full-time employees of the sponsoring company. Not held on a 24-hour basis.
- Other Events: If your proposed event doesn't neatly fit the above descriptions, don't worry; we're still here to help. Please know that your event request will be subject to approval.
Administrative Fees: Please note that there is a non-refundable administrative fee for each approved application. Refer to the fee schedule on the last page for detailed information. Government agency-sponsored events, however, are exempt from this administrative fee. We're committed to making your event planning process as straightforward as possible, ensuring your event aligns with our guidelines. Let's work together to create remarkable gatherings that leave a lasting impact.