Presenters and Facilitators Application FWFG 2026

Applications close December 14, 2025

Before you complete your application, please read the following questions to confirm your eligibility;

The Fearless Women's Forest Gathering is a huge collaboration between many women. It takes around 100 women to bring this life changing event together. These women need to be connected and unified to lay the foundations for a safe space for the attendees. We achieve this by bringing the collaborators together through zoom meetings 1 week before the event and holding an intention setting ceremony 2 hours before the festival commences.

If you cannot commit to the following due to family or work commitments, please do not apply. We will be happy to receive your application in future years when you are able to commit to the following;

Are you able to arrive at the venue (305 Burnside Road, Meelon) BEFORE 10am on Friday May 1st and stay until the conclusion of the Closing Ceremony at 3pm on Sunday May 3rd?*

YesNo - please do not apply as this condition is not negotiable.

Are you able to attend a 1-hour zoom meeting on Thursday April 23 at 7:30pm?*

YesNo - please don't apply

Do you have experience facilitating or presenting to a group of people?*

YesNo - please apply in a future year after you have had experience facilitating or presenting.

Successful applicants will receive 1 heavily discounted catered camping ticket $175 instead of $492). Are you able to facilitate your class, workshop or presentation on your own?*

YesNo - please contact Harmony Retreat to discuss your application.

HOW DOES IT WORK?

Successful applicants will receive a heavily discounted catered camping ticket ($175 including GST instead of $492). This will include a place to camp and catered meals from Friday dinner through to Sunday lunch.

Glamping upgrades are available for an additional $120 per person. There will be 4 women (crew members) in each glamping tent.

Depending on what you will be offering, the exchange for this will be one of the following;

2 X 60-minute presentations/workshops/classes
2 X 90-minute presentations/workshops/classes
Arts/crafts workshops will run for 1 X 3-hour block over the weekend. Creations should take approxiamately 1 hour and participants should be able to start their creation at any time through out the 3 hours.
Fearless Women's Showcase - Facilitate a 60-90 minute class (such as dance, song, theatre) where you teach the women a routine that will be performed on the Saturday evening.
1 X 3 hour workshop (suitable for workshops that are a 'deep dive').

Arts/craft workshops will have a budget of $250 to work with. Successful applicants will be required to provide receipts for purchases prior to reimbursement.

Being a successful applicant in prior years does not guarantee acceptance to be a facilitator or presenter at the Fearless Women’s Forest Gathering 2026. Due to time constraints, only a set number of applicants will be selected and we want to keep the content fresh so that participants are experiencing different things from year to year. If you are unsuccessful and still want to be involved, please reach out as there are other opportunities to be involved.

WHAT'S IN IT FOR ME?

Promote your services, workshops or offerings. (Previous facilitators have informed us that their business grew after faciliating at Fearless).
Receive a $325 discount for a 3 hour contribution over the weekend.
Collaborate and network with a huge team of like minded, inspiring women.
The opportunity to shine your light and change the lives of more than 300 women.
Be included in the Fearless Women's Forest Gathering marketing campaign on Facebook, instagram and our mailing list.
You will be featured in the 68 page full colour booklet (including contact details) that each participant and crew member receives on arrival.

FEES

The fee is $175 for a catered camping ticket.

OR $295 for a catered glamping ticket (sharing a glamping tent with 3 other crew members).

KEY DATES

Applications close Sunday December 14th , 2025.
Offers and invoices sent to successful applicants by Sunday January 11th, 2026
Final date for acceptance of offers and payment of invoice is Sunday February 1st.

APPLICANTS WHO HAVE NOT PAID THEIR INVOICE BY FEBRUARY 1st, 2026 WILL FORFEIT THEIR APPLICATION.

IN THE UNFORTUNATE EVENT THAT YOU NEED TO CANCEL YOUR PARTICIPATION, REFUNDS WILL BE ISSUED (MINUS A 30% ADMIN FEE) IF CANCELLATION IS MORE THAN 4 WEEKS FROM THE EVENT.

CANCELLATIONS WITHIN 4 WEEKS OF THE EVENT ARE NON-REFUNDABLE.

Full Name*

First NameLast Name

Business/Trading Name*

E-mail*

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Phone Number*

Area CodePhone Number

Have you attended the Fearless Women's Forest Gathering or another Holistic Wellness Community/Harmony Retreat event in the past?*

Yes - Fearless Women's Forest Gathering as a facilitator, stall holder or healerYes - Fearless Women's Forest Gathering as a guestYes - I have attended another Holistic Wellness Community/Harmony Retreat eventNo

Please choose what you will present or facilitate;*

2 X 1-hour classes or presentations2 X 90 minute classes or presentationsArts/Crafts workshop - 3 hour block (Women will be able to come and go throughout the 3 hours for the arts/craft workshops. Creations should take no longer than 1 hour).Fearless Women's Showcase - Facilitate a 60-90 minute session and perform with participants on Saturday night.1 X 3 hour workshop

What is the name of your proposed class, presentation or workshop?*

Short Biography: If your application is successful, we will promote you on social media and our website before the event. Please supply a short, informative biography that is written in 3rd person (minimum of 45 words, maximum of 65 words). *

0/65

Short description of your class or presentation. This will be advertised before the event and used for the program booklet: (minimum of 55 words, maximum of 75 words):*

0/75

Which of the following categories apply to your offering? You can choose as many as are relevant.*

We would like the flow of the weekend to be a cohesive journey. So that we can place workshops in appropriate timeslots, please describe how you would like the participants to feel at the conclusion of your workshop (you can do this in a sentence or use individual words);*

Does your workshop include content that may be emotionally triggering or bring up unresolved trauma for participants (e.g., childhood experiences, grief, inner child work, abuse, etc.)? If yes, please briefly describe the nature of the material and any integration or support practices you include. Where appropriate, a professional from our mental health support team can attend your session to assist participants during or after the workshop (if needed). Would you like to request this support?*

List what the women will need to bring to your class, workshop or presentation. For example; yoga mat, water bottle, journal and pen.*

Is there anything else you would like to share with us? Perhaps there is more information that you couldn't fit into the workshops description.*

Will you require electricity?*

YesNo

Will you require a sound system for music?*

YesNo

Will you require a microphone?*

Yes - a normal microphoneYes - a head set microphoneNo

How many people can you accommodate? (The venues will have raised platforms/stages so that you can be seen).*

3050100No limit

Do you have any other offerings that you are capable of facilitating or presenting?*

Yes - please answer the following questionNo - please skip the next question

Please list and briefly describe your other offerings. We will contact you for more information if needed.

Please attach a Profile Picture (high quality) to be used in promotional material and for the festival lanyards. Please ensure that the photo is colour (not black and white), your face is in the middle of the frame (not off to one side or cropped in).*

Browse Files

Attach certificate of currency for public liability insurance and certificate of currency for professional indemnity insurance:*

Browse Files

Facebook Page:

Instagram:

Website:

If your application is successful, what would you like to do?*

Camp ($175)Bring a campervan or caravan ($175)Bring a caravan, camper trailer or large bus $175)Stay in a glamping tent (total $295)

The catering for the weekend will be vegetarian with vegan and gluten free options. Dietary requirements outside of this scope will need to self cater. Please tick what applies to you:*

I require gluten free mealsI require dairy free mealsI require gluten free and dairy free mealsI have no dietary requirements

TERMS & CONDITIONS

Fearless Women’s Forest Gathering 2026 – Facilitators & Presenters

By submitting this application, I acknowledge and agree to the following terms and conditions, which are legally binding:

Event Requirements

If accepted, I must arrive before 10:00am on Friday, 1 May 2026, and remain onsite until after the closing ceremony concludes at 3:00pm on Sunday, 3 May 2026.

If accepted, I agree to actively promote the Fearless Women’s Forest Gathering as part of the shared marketing campaign. This includes sharing official posts, tagging the event on my social media platforms, and helping build awareness in the lead-up to the gathering.

This is a women-only event open to those who identify as women and are 18 years and over.

Only one ticket is valid per successful applicant.

The Event Organisers reserve the right to refuse entry or remove any person from the event at their sole discretion.

Code of Conduct

The Fearless Women’s Forest Gathering is an alcohol-free, illicit drug-free, and psychedelic plant medicine-free event.

Any person found to be under the influence of such substances or engaging in disruptive, disrespectful, or unsafe behaviour will be asked to leave immediately.

In line with our core value of embracing diversity and inclusivity, the Fearless Women’s Forest Gathering is an event where ALL women are welcome — this includes women and people who identify as women. Anyone who cannot respect this and causes disruption will be asked to leave.

If accepted, I understand I am representing Fearless Women’s Forest Gathering, Harmony Retreat, and Harmony Gatherings Incorporated. I will treat all participants, fellow facilitators, event staff, and volunteers with respect, kindness, and professionalism. I agree not to engage in gossip, bullying, harassment, exclusion, or any form of verbal, emotional, or physical misconduct.

Risk Acknowledgement & Waiver of Liability

Some activities at this event are recreational in nature and involve physical and emotional risk.

By submitting this application and attending the event, I:

Voluntarily assume all risks associated with my participation in any activities, workshops, or use of facilities during the event.

Release and discharge Carolyne Forte, Michelle Cherry, Harmony Gatherings Incorporated, Harmony Retreat, all event staff and volunteers, and the landowners of 305 Burnside Road, Meelon WA, from any liability for personal injury, illness, loss, property damage or death, howsoever arising, including but not limited to negligence, breach of duty, or under sections 64 and 64A of the Australian Consumer Law (WA).

Agree to fully indemnify the above parties for any loss, costs, or damages incurred by them in connection with any claim arising from my participation.

Understand that this waiver applies to all periods of participation, including during event setup and pack down.

Health & Emergency Medical Consent

I agree to disclose any physical or psychological condition that may affect my ability to safely participate in any part of the event.

I will not participate in workshops or activities while under the influence of alcohol or drugs.

I give consent for medical treatment to be administered to me in an emergency and agree to be financially responsible for any medical, ambulance, or associated costs incurred.

Cancellation & Refund Policy

If the event is cancelled by the organiser, a full refund will be issued.

Cancellations more than 4 weeks before the event will be refunded, minus a 30% admin fee.

Cancellations within 4 weeks of the event are non-refundable.

No-shows or early departures do not qualify for any refund.

Media Consent

I consent to the recording, photography, and filming of me during the event by authorised personnel.

I grant the organisers full rights to use my image and likeness for marketing, promotional, or documentary purposes, including on websites, social media, and other platforms.

I acknowledge that copyright and usage rights belong to the organisers and waive any right to inspect or approve the final media use.

Final Acknowledgement

By submitting this application, I acknowledge that I have read, understood, and agree to abide by the above terms and conditions in full. I understand this document is intended to be legally binding and may be relied upon in any legal or insurance matter arising from my participation in this event.

I confirm that I have read and agree to the facilitator and event terms and conditions, and have no questions or concerns.

If accepted, I agree to arrive before 10am on Friday 1 May and stay until the end of the closing ceremony at 3pm on Sunday 3 May. I understand that if I can’t commit to these times, my application won’t be successful.

If accepted, I agree to confirm my place and pay for my invoice by Sunday February 1st, 2026. I understand my place will be forfeited if I don’t meet this deadline.

If accepted, I understand that alcohol, illicit drugs, and psychedelic plant medicines are not permitted at this event.

If accepted, I understand that cancellations made more than 4 weeks before the event will be refunded minus a 30% admin fee. No refunds are available within 4 weeks of the event.

If accepted, I understand that professional photos and videos will be taken during the event, and I give permission for my image to be used on social media, YouTube, and the Harmony Retreat/Harmony Gatherings Inc website.

If selected, I agree to actively promote the Fearless Women’s Forest Gathering on my social media platforms as part of the shared marketing campaign. This includes sharing official posts, tagging the event, and helping build awareness in the lead-up to the gathering.

By ticking this box, I acknowledge and agree that Carolyne Forte, Michelle Cherry, all associates of the Fearless Women’s Forest Gathering, Harmony Gatherings Incorporated, Harmony Retreat, and the landowners of 305 Burnside Road, Meelon shall not be held liable for any personal injury, property damage, loss, or other claims arising out of or in connection with my participation in the event, including during setup and pack-down periods.

Signature

Application for Presenters & Facilitators