Inter Club Council: Club Constitution/Charter Renewal Form

Los Angeles Trade Technical College
New Club Charter/Club Charter Renewal Information

This form is intended for Los Angeles Trade Technical College Clubs that are established and in good standing who need to renew an Official Club Charter, or for those who would like to Charter a new club. Please note that clubs are required to fill out a Renewal Form once a year and submit an update report each semester, i.e. Fall and Spring. Please attach any recent changes to your Club such as: President, Club Constitution, etc.

MINIMUM STUDENT QUALIFICATIONS:
1. All club officers MUST be enrolled in 5 units for the entire semester.
2. All club officers MUST have a minimum of a 2.0 GPA per semester and cumulative
(If club officers are first semester students, they are exempt).
3. All club officers MUST have ASO fees paid with proof that is upload or attach a copy of your paid ASO receipt from the business office.
Note: High School students attending classes on LATTC campus may participate as a general club member but not a club officer.

The Inter-Club council (ICC) is the Governing Board of all clubs. ICC is a subordinate organization under the auspices of the Associated Student Organization (ASO). The ICC is composed of one designated representative from each chartered club, either the club President or designee.

The purpose of the ICC is to assist clubs by:

-Serving as a representative body of all clubs
-Providing communication with other clubs
-Assisting in the support of all club's programs
-Providing forums for the expression of club opinions
-Providing a voice for clubs on the ASO Executive Board
-Assisting in club membership

Each club board member must submit proof of paid ASO fees by submitting the following receipt. A photo of this receipt suffices.

Access this receipt from the Business Office, located on the first floor of the Administrative Building (E-5), Window 11-15!
Ensure all the information you input is correct, without the proper club paperwork and approval, the Business Office cannot process checks or payment of any kind.

Send Questions to aso-vp@lattc.edu and follow our IG @icc_of_lattc!

Los Angeles Trade Technical College

New Club Charter/Club Charter Renewal

Application
Club Name
Club Mission Statement
What is the Club Status?

New Club - Never existed beforeActive Re-Charted Club - was charted last semesterInactive - Charted Club - was inactive for MORE than two years.
Meeting Day
Meeting Time
Meeting Location
How Often?
Instagram
TikTok
Other Social Media
Club Advisor's Responsibilities:

- Attend all club meetings, events, and activities to ensure all college policies and rules are being upheld.- Advisors must be present at all times during club events.- Advise students in the planning, executing, and evaluating of club programs and events.- Ensure that all appropriate college and district forms are completed and filed in ASO prior to the event.
Approve budget allocations and co-sign all check requests. Be responsible for the solvency of the clubaccount.Type option 1- Evaluate and approve all speakers and entertainment for club events.- Evaluate and approve all club materials, event flyers, brochures, and any other club material pertaining to the club. All event flyers must be stamped by ASO, before posting club events.- Proofread and approve all minutes and correspondence written on behalf of the club for professional presentation, accuracy, and completeness.
- Assure continuity of the club by monitoring minutes, agenda, and providing guidance in the use of Robert's Rules of Order for the successful conduct of meetings and the implementation of the Brown Act as indicated.- Assist students in making sound judgments which will protect their health and safety.- Provide support to offices and members to ensure academic success and the development of leadership through club activities and events.- Attend regular Club Advisor meetings conducted by ASO advisor.
Club Advisor Full Name
Club Advisor Email
example@example.com
Club Advisor Phone Number
Co-Club Advisor Full Name
Co-Club Advisor Email
example@example.com
Co-Club Advisor Phone Number
The Duties of the Club President:

A. Preside over all meetings and to see that the purpose of this club is followed. B. Responsible for reporting on the activities and plans of this club. C. Act as chairperson of the Executive Board. D. Create and appoint any other position necessary, subject to the approval of the club members. E. The President shall have the responsibility of reporting all violations to the club in writing.
Club Presidents Full Name
Club President ASO fees Paid confirmation:

Yes (Do not submit form until you have confirmation of paid ASO fees, example attached on page 1)
File Upload

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Club Presidents Student ID Number
Club President's Phone Number
Club Presidents Email Address
example@example.com
Club President Major/Pathway
The Duties of the Club Vice President:

A. Perform in the absence of the President, all duties of that office. B. Carry out all other duties which the President assigns, pertaining to the business of this club. C. Be an ex-officio member of all special committees
Club Vice Presidents Full Name
Club Vice-President ASO fees Paid confirmation:

Yes (Do not submit form until you have confirmation of paid ASO fees, example attached on page 1)
File Upload

Cancelof
Club Presidents Student ID Number
Club Vice-President's Phone Number
Club VicePresidents Email Address
example@example.com
Club VicePresidents Major/Pathway
The Duties for the Secretary:

A. Keep the minutes of the business and executive board meetings. B. Sign all official minutes and obtain the signatures of the President and the Advisor on all official minutes. C. Present a paper copy of the minutes and reports to the President, and one electronic copy to the ASO Vice President. D. Maintain records and files of Business affecting the club. E. Perform other duties assigned by the President pertaining to the business of this club.

Club Secretary's Full Name : Club Secretary's paid ASO fees confirmation:
Club Secretary's Full Name
Club Secretary ASO fees Paid confirmation:

Yes (Do not submit form until you have confirmation of paid ASO fees, example attached on page 1)
File Upload

Cancelof
Club Secretarys Student ID Number
Club Secretary's Phone Number: Club Secretary's Email Address: Club Secretary's Major/Pathway
Club Secretarys Email Address
example@example.com
Club Secretarys Major/Pathway
The Duties of the Treasurer:

A. Maintain a record for the club account budget as (ask ASO for club account number) allocated and keep record of the remaining unallocated funds. B. Give a brief report or summary of the budget expenditures, remaining balances, and call attention to any unusual items at each club meeting C. Present club budget recommendations for approval. D. Verify and sign all requisitions for the disbursement of funds. E. Carry out duties as the President assigns in accordance with the treasurers responsibilities. F. Must be present during all club fundraisers and is required to come into the ASO office and count the raised funds with ASO and deposit into the Business Office. G. In charge of submitting proposals to ASO with signed minutes from the club meeting. quotes, flyer, and purpose of event. H. Turn in Proposal 3 weeks before the event date. *Proposal includes: a flyer, a quote (cost breakdown), minutes from your clubs meeting approving the proposed event, and a brief program/description for the purpose of the event. I. Money earned during fundraiser money must be counted at the ASO office with ASO. Must provide receipts two (2) days after your club event for any funds provided by ASO.
Club Treasurer's Full Name
Club Treasurer's ASO fees Paid confirmation:

Yes (Do not submit form until you have confirmation of paid ASO fees, example attached on page 1)
File Upload

Cancelof
Club Treasurers Student ID Number
Club Treasurer's Phone Number
Club Treasurers Email Address
example@example.com
Club Treasurers MajorPathway
The Duties of the Historian:

A. Keep in contact with the ASO and send all club photos from on-campus and off campus events. Create club flyers for any club-related events and promote them. Regulate Club Social Media Accounts.
Club Historians Full Name
Club Historian's ASO fees Paid confirmation:

Yes (Do not submit form until you have confirmation of paid ASO fees, example attached on page 1)
File Upload

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Club Historians Student ID Number
Club Historian's Phone Number
Club Historians Email Address
example@example.com
Club Historians Major/Pathway
The Duties of the Inter-Club Council Representative:

A. Shall be the Vice President of official Established Clubs on campus. B. Shall attend all ICC meetings and act as a liaison between the ICC and their respective groups. C. Shall report club results of all ICC meetings and matters before the ICC Board. D. Shall vote on matters before the ICC. E. Shall be responsible for submitting completed packets and paperwork at all times and updating ASO & ICC of all changes. F. There shall be ONE (1) Primary ICC Representative per Club. Clubs may appoint an Alternate Representative. Alternates retain all rights and responsibilities in the absence of the primary representative, and can serve on committees. Either the primary representative or the President or advisor of the club represented shall have the authority to appoint the Alternate representative and must be present at the appointment. G. A member of another club cannot represent your club without permission from the President must have 24-hour notice to the ICC Secretary, ICC Co-Chair, or ASO VP.
Club Council Representative Full Name
Club ICC Representative ASO fees Paid confirmation:

Yes (Do not submit form until you have confirmation of paid ASO fees, example attached on page 1)
Club Club Council Representative's Phone Number
Club Club Council Representatives Student ID Number
Club Club Council Representatives Email Address
example@example.com
Club Club Council Representatives Designee
a student other than the representative in the case that the ICC representative cannot make it to our bi-weekly meetings
ICC Club Constitution
The name of this club shall be
The Purpose of this club is to
Article III- Membership Section 1. Membership is open to all Los Angeles Trade- Technical College Students. Section 2. Members are to attend all Scheduled ICC meetings Section 3. Members are defined as students who have signed the membership list of the proposed club. The list will comprise 5 or more people. A minimum of 5 or more paid ASO members are required to be chartered. Section 4. The body of the club is its members Section 5. All executive, representatives, and committees are formed from the body of the club. Section 6. Non-members are those that have not signed the membership list. A non-member can serve as a volunteer.

Section 1. The Officers of the club shall be the President, Vice President, Treasurer, Secretary, and Historian. Section 2. Re-election of the officers. if needed. will occur at the second official club meeting. The election will be conducted by the show of hands or secret ballot. Section 3. Vacant positions can be filled by Presidential Appointment if no one is interested in the position. Section 4. A list of elected officers will be submitted to the Vice-President of ASO

Section 1. The officer named in Article V; Section I will comprise the Executive Board of the club. Section 2. The duties of the President are: A. Preside over all meetings and to see that the purpose of this club is followed. B. Responsible for reporting on the activities and plans of this club. C. Act as chairperson of the Executive Board. D. Create and appoint any other position necessary, subject to the approval of the club members. E. The President shall have the responsibility of reporting all violations to the club in writing. Section 3. The duties of the Vice President are: A. Perform in the absence of the President, all duties of that office. B. Carry out all other duties which the President assigns, pertaining to the business of this club. C. Be an ex-officio member of all special committees
Section 4. The duties for the Secretary are: A. Keep the minutes of the business and executive board meetings. B. Sign all official minutes and obtain the signatures of the President and the Advisor on all official minutes. C. Present a paper copy of the minutes and reports to the President, and one electronic copy to the ASO Vice

D. Maintain records and files of Business affecting the club. e. Perform other duties assigned by the President pertaining to the business of this club. Section 5. The Duties of the Treasurer are: A. Maintain a record for the club account budget as (ask ASO for club account number) allocated and keep record of the remaining unallocated funds. B. Give a brief report or summary of the budget expenditures, remaining balances, and call attention to any unusual items at each club meeting C. Present club budget recommendations for approval. D. Verify and sign all requisitions for the disbursement of funds. E. Carry out duties as the President assigns in accordance with the treasurers responsibilities. F. Must be present during all club fundraisers and is required to come into the ASO office and count the raised funds with ASO and deposit into the Business Office. G. In charge of submitting proposals to ASO with signed minutes from the club meeting. quotes, flyer, and purpose of event. H. Turn in Proposal 3 weeks before the event date. *Proposal includes: a flyer, a quote (cost breakdown), minutes from your clubs meeting approving the proposed event, and a brief program/description for the purpose of the event. I. Money earned during fundraiser money must be counted at the ASO office with ASO. Must provide receipts two (2) days after your club event for any funds provided by ASO. Section 6. The Duties of the Historian are to: A. Keep in contact with the ASO and send all club photos from on-campus and off campus events. Create club flyers for any club-related events and promote them. Regulate Club Social Media Accounts.

ARTICLE VII- RESIGNATION OF OFFICERS

A. The resigning officer must submit resignation in writing. The letter must be delivered to the club. This letter must explain the reason for resigning and the date of resignation. B. If the club executive boards officer is absent for three consecutive meetings. This can be grounds for impeachment. C. The resigning or impeachment executive officer position can be filled by the next ranking club officer in descending order. D. If the position is declined by the ranking club officer, an election among the club shall be held. E. The President has the power to appoint the vacant position.

ARTICLE VIII- PROCEDURE

A quorum will consist of one more than half of the total members.
Club CharterConstitution received by
Date

MonthDayYear
Date
Approved by
Date

MonthDayYear
Date
Thank You for filling out your ICC Charter Form!!!

Send Questions to aso-vp@lattc.edu and follow our IG @icc_of_lattc
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ICC Club Constitution