2026 Summer Conference Housing Request

To ensure the safety and well-being of minors participating in programs, any group or individual conducting a camp, program, or activity that meets the criteria outlined in Section V of the Fayetteville Policies and Procedures 217.1 – Protection of Minors on Campus is kindly requested to complete the registration process. This includes uploading the leader roster for background checks, the Mandatory Reporting training certificates, and signed Acknowledgments of the policy for all staff and volunteers involved. All required documents should be submitted to the designated camp SharePoint folder.

Registration Process
Submit Registration Form: Complete the form at least 30 days prior to the event.
Roster Completion: After registration, the Youth Protection Coordinator will provide the Program Director with further instructions, including access to a SharePoint folder and a leader roster template. The completed roster must be submitted 30 days before the event. If any background checks do not meet university standards, or if HireRight information is not completed within 14 days, the Program Director will be notified.
Mandated Reporter Training: All staff and volunteers must complete the online Mandated Reporter Training. Program Directors will upload the certificates of completion into SharePoint folders.
Acknowledgment Form: All staff and volunteers must sign the Acknowledgment Form, found here to confirm they have read and understood Appendix A of the Protection of Minors Policy 217.1. Program Directors are responsible for collecting and uploading into SharePoint folders. We greatly appreciate your cooperation in ensuring a safe, secure, and compliant environment for minors in your programs. Should you have any questions or require further assistance, please do not hesitate to reach out.

Questions regarding youth protection can be sent to Melissa Graham, Youth Protection Coordinator at mrgraham@uark.edu

University Housing will be adhering to the American Camp Association standards for the ratio in which minors must be accompanied by staff members. Those ratios are as follows:

Ages 4–5: 1 staff member for every 5 campers
Ages 6–8: 1 staff member for every 6 campers
Ages 9–14: 1 staff member for every 8 campers
Ages 15–17: 1 staff member for every 10 campers

Reservations for these spaces are not made through Univeristy Housing, however we will provide the Primary Administrator's contact information to those that do so they can follow up to assist with reserving spaces.