Exhibit Space Application & Contract

This agreement will serve as both your application and contract, which outlines the terms and conditions of your participation in the 25th Annual West Coast Women's Show taking place at TRADEX in Abbotsford on November 21, 22 & 23, 2025.

Application Process

• Show Management will assign booth placements based on exhibitor preferences whenever possible. If your preferred choices are unavailable, we will assign the next best option based on availability and suitability.
• An invoice will be sent to the email address you provide, confirming your participation.
• Your invoice will include the contracted price for your requested exhibit space.
• Full payment is due upon receipt of your confirmation invoice.

Show Policies

• Show Management reserves the right to make any changes to the floor plan at its discretion.
• Booth space will not be designated, confirmed, or held for more than 2 days without a deposit or payment in accordance with the payment schedule.
• Exhibitors will be notified when the Exhibitor Manual is available online to assist with show planning.
• Exhibitors who sample food or beverage products which require handling, cooking and / or preparation or who provide personal services (e.g., nails, electrolysis, laser hair removal, etc.) must meet all local health authority regulations.
• Electrical, plumbing, rigging, and other utility services are not included but can be ordered separately by exhibitors.

What’s Included with Your Booth

• Booth Setup & Amenities:
  • 8' back drape and 3' side drape
  • Complimentary basic Wi-Fi
  • Aisle carpet throughout the show
• Exhibitor Credentials & Listings:
  • Exhibitor badges:
    • 5 per 10' x 10' booth (10 for a 10' x 20')
    • 4 per 8' x 10' booth
  • Basic online exhibitor listing (name, logo, booth number, short description)
  • Company name and booth number included in the official show guide
  • 15 VIP Tickets (mailed to the address on the form at least one month before the show)
• Logistics & Support:
  • 24-hour security at the show
  • On-site storage space for boxes, crates, and pallets
  • On-site material handling, including forklift time
  • Hand cart & trolleys available for exhibitor use
  • Comprehensive Exhibitor Services Manual & bulletins
• Marketing & Exposure:
  • Pre-show promotional material & exhibitor sharing kit
  • Major advertising and promotional campaign
  • Opportunities for:
    • Social media contests
    • Speaking on stage
    • Editorial pitches
  • Face-to-face interaction with thousands of qualified prospective clients
  • Access to Western Canada’s largest women’s audience
  • First right of refusal for exhibit space in the following year
  • First opportunity on sponsorships and show features
  • Best in Show Awards
  • Ticket discount code to share with your audience
• Exhibitor Resources & Perks:
  • Pre-show materials on maximizing participation
  • Pre-show Zoom seminars to prepare exhibitors for the show, hosted by Terin Mumford, Senior Account Manager
  • Hotel discounts for exhibitors
  • Parking discounts for exhibitors
  • Access to show suppliers for décor rental
  • Professional show management

Food & Beverage Exhibitors

• All food and beverage exhibitors are able to sell pre-packaged food for off-site and take-home consumption.
• All food and beverage exhibitors are able to sample food at the show, based on Fraser Health approval.
• Food and beverage exhibitors are not permitted to sell food at the show for on-site consumption.
• Food trucks are not permitted at the show.
• Licensed liquor manufacturers with an on-site store endorsement are permitted to sell packaged liquor and samples at the show.

Please click here to view the floor plan and select your preferred booth choices. If we cannot give you one of your preferred choices, we will offer the closest comparable location.

With 125,000 website visitors, 10 million social media impressions, and an advertising campaign valued at $400,000, our show is designed to connect exhibitors with an engaged and motivated audience. This is your opportunity to showcase your brand, attract new customers, and build lasting connections.

As an exhibitor, you’ll be featured in our Online Exhibitor Listing, including your company name, logo, booth number, and a brief description—ensuring attendees can easily find and connect with you before, during, and after the show. Looking for even more visibility? Upgrade options allow you to enhance your listing with product images, videos, featured placement, and more.

Enhance your brand’s presence with our Marketing Packages, designed to increase your visibility through exclusive social media posts, prominent website ads, and feature sections in email blasts, ensuring maximum exposure before, during, and after the event.