WKU Student Publications Staffer Packet
You must stop in the front office and complete a federal Form W-9 after you file this form!
Student Name
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First Name
Last Name
NetID
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WKU ID number (801 number)
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Fill out this section if you will be working on the College Heights Herald
College Heights Herald
Which Herald staff are you on?
Please Select
Ed Board
News
Sports
Visuals
Podcast
Design
Herald Title
Fill out this section if you will be working on the Talisman
Talisman
Which Talisman staff are you on?
Please Select
Ed Board
Design
Marketing
Website Visuals
Website Illustration
Website Writing
Magazine Writing
Magazine Photo
Talisman Title
Fill out this section if you will be working on Cherry Creative
Cherry Creative
What's your position for Cherry Creative?
Please Select
Creative Director
Writing Editor
Design Editor
Video Editor
Photo Editor
Writing Staff
Design Staff
Photo Staff
Video Staff
Fill out this section if you will be working on the Advertising Team
Advertising
What's your position for Advertising?
Please Select
Advertising Manager
Do you have another paid, on-campus job?
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Please Select
NO
YES
Cell Phone Number
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Format: (000) 000-0000.
Student E-mail
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example@example.com
Campus/Local Address
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Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Permanent Home Address
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Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Student Employment Agreement
Terms and Conditions *
***PLEASE STOP IN THE FRONT OFFICE TO SIGN A W9 UPON COMPLETION OF THIS FORM! Welcome to the College Heights Herald, the Talisman, WKUHerald.com WKUTalisman.com and College Heights Media, all nationally prominent publications of Western Kentucky University’s Office of Student Publications.We look forward to working with you to help continue the long tradition of excellence these student publications have experienced.Whether you are employed as an editor, staffer or contributor, your participation is valued. Please feel free to contact any of the professional staff with questions or concerns regarding your employment.Because what you do on any of the publications has such a prominent and public nature and due to the tremendous impact our student publications have on WKU, the community and the field of journalism at large, it’s important that you understand what will be expected of you professionally, ethically and personally.The conditions listed below are non-negotiable and your signature of commitment is required. In signing this document you are saying you have read and understand the Student Publications Policy Manual and promise to abide by those policies and procedures.This form will be placed in your personnel file. Your adherence to the policies below, as well as those in the Policy Manual, will determine your continuance in your job.
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Student Policy Agreement
Terms and Conditions *
No Student Publications staff member has any guarantee of a position or a job, and it is understood that a position may be eliminated or a paid or non-paid employee may be terminated at any time.All stories written, photographs taken or any other assignments performed for publications on any Student Publications outlet should receive priority over other requests for your work you may received from other media outlets. It is also understood that material submitted to the Herald and/or Talisman may also be published on WKUHerald.com, WKUTalisman.com, either of the print publications or in specialty publications or newsletters. Staffers also understand that the Office of Student Publications may use their work for promotional and marketing purposes.All news information received during Student Publications employment is proprietary. This includes press releases, news budgets, story ideas and conversations with editors or advisers. Release of such material to a source, to a competing news organization or to any unauthorized person is grounds for termination.Plagiarism includes use of previously published material as your own, copying off the web or from other sources, and fabricating quotes, people or facts. If you plagiarize, you will be subject to disciplinary action, including termination.Student employees, paid or unpaid, are expected to be accurate and fair in all of their work. However, if an error does occur, it should be promptly and publicly corrected. Complaints and/or requests for corrections or clarifications must be reported immediately to the student’s editor, who will make the determination whether a correction or clarification should be published.Staffers are expected to reveal any potential conflicts of interest to their supervisors, including but not limited to employment with other media or activity at WKU, clubs, political and religious organizations. Staffers are expected to avoid any assignments involving close friends or family, or those that may compromise or give the appearance of compromising journalistic fairness and integrity.Student staff, whether paid or volunteer, who fail to complete assignments, who maintain substandard performance or who do not comply with editorial, business or personnel policies of the Office of Student Publications may be terminated or building-use privileges may be revoked.Use of office technology: Computers, cameras and related technology in the Office of Student Publications are there for your responsible use in the production of authorized student publications, whether print or digital. Staffers may, however, occasionally use office technology for coursework, provided that no one else needs to use the equipment for publications-related assignments and such use is approved by your publication adviser. Office technology may not be used for unauthorized non-academic projects or personal gain. Passwords and Internet access to the Office of Student Publications server are to be kept in strict confidence.
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WKU Student Publications Copyright Policy
Revised February 2013.
As a condition of being a member of the College Heights Herald, Talisman, Student Publications Advertising or Cherry Creative staff, I hereby understand and agree that the Western Kentucky University Office of Student Publications has joint copyright to any work subject to copyright that I create or prepare and submit for publication in either the Herald or Talisman or any specialty publication, for any medium, including items not published or otherwise used.Such rights shall be granted to Student Publications in perpetuity, allowing publication of my work in projects created or commissioned by WKU Student Publications in any medium.Additionally, Student Publications may allow my work to appear in third-party publications in order to promote WKU Student Publications. The Office of Student Publications will not distribute my work to other WKU offices and departments for uses unrelated to Student Publications.For the purpose of use of this material by Student Publications, I understand that I will be compensated for a work one time only.I understand that I will retain resale rights for my work, allowing me to sell my work to approved third parties, including but not limited to other WKU offices and departments.I understand that I must receive written approval from the current editor-in-chief of my assigning publication or the Director of Student Publications before selling work originally created for the College Heights Herald or Talisman to another publication. I will not, under any circumstances, be permitted to sell my work to any publication in direct competition with the Herald and/or Talisman. Likewise, when on assignment for the Herald or Talisman, I understand that I am obligated to submit my work first to the assigning publication before submitting the work to any other party.Additionally, work published in a third party must credit the student publication that I work for in addition to myself. For example, “AP photo by John Doe via College Heights Herald” or “By John Doe, College Heights Herald.”The term “work” includes articles, photographs, illustrations, cartoons, designs and any other creative work. A “work” shall be considered to be one article, one photograph, one illustration, and likewise. Multiple stories in a package or multiple photos in a take will be considered to be multiple works.Furthermore, if the Herald wishes to publish work originally used by the Talisman in the same academic year, or vice versa, the publication wishing to republish the content must receive written permission from the current editor-in-chief of the assigning publication.Finally, I understand that I retain all rights to use my work for my own personal portfolio or for entries for contests, scholarship programs, internship programs and job searches. Such rights include publishing my work to a personal blog or online portfolio, as well as sharing work with story subjects after publication. I will not be required to seek permission from an editor for such uses of my work; however, I will not allow such use to reflect poorly upon the image and brand of the College Heights Herald, Talisman or WKU Student Publications.I understand that if I breach any portion of this agreement I will, at minimum, be suspended from staff for the longer of either two weeks or two deadline cycles.
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