Terms & Conditions
Key Application Dates
Open: January 1, 2026
Close: March 17, 2026
Notification of Acceptance: March 31, 2026
Vendor Set-Up: Saturday, May 30 or Sunday, May 31, 2026
Application Requirements
An application will be considered complete when all of the following items are received:
- Completed vendor application form
Certificate of General Liability Insurance listing Upperville Colt & Horse Show, Inc. as an additional insured
- Note: Incomplete applications will not be processed. Returning vendors with complete applications will receive priority consideration
Payment Options
Vendor fee may be paid in two ways (all fees must be paid in full - Vendor space fee, tent rental, tent floor, table rental, and any other selected options) prior to space assignment.
- Checks - payable to Upperville Colt & Horse Show, Inc. (UCHS) PO Box 239 Upperville VA 20185 (Checks will be held until application is accepted).
- Credit Card - Invoice will sent upon receipt of application; complete payment must be received by April 7. 4% processing fee will be applied to invoice.
Insurance & Compliance
All vendors must provide a Certificate of General Liability Insurance naming Upperville Colt & Horse Show, Inc. as additional insured. Vendors who fail to provide required documentation may be denied entry.
Food vendors must obtain and comply with all county health permits:
- Loudoun County for vendors on the Jumper Side
- Fauquier County for vendors on the Hunter Side
- Set-Up & Equipment
- Vendor spaces are rented for the full week.
- Vendors may set up only on Saturday, May 30 or Sunday, May 31, 2026.
- Vendors with mobile units or sales trailers must coordinate set-up and parking in advance with Jennifer Webster at jwebster@upperville.com.
- If renting a tent, floor, or tables, select the options on the product list.
- Vendors supplying their own tent, trailer, or mobile unit must attach photos for approval.
- All vendor structures are subject to safety inspection and may be rejected if deemed unsuitable.
Operating Hours
- Retail Vendors: Must be open on all show days from 10:00 AM – 4:00 PM
- Food Vendors: Those serving breakfast must open by 7:00 AM.
- Vendors may remain open until the end of the show day at their discretion.
Acceptance Policy
UCHS reserves the right to accept or reject any application at its sole discretion.
Space assignments are not guaranteed until full payment and documentation are received.
Contact Information
For questions or to coordinate mobile unit set-up:
Jennifer Webster
Upperville Colt & Horse Show, Inc.
jwebster@upperville.com