Tutoring Agreement Form

KFW Learning Solutions, LLC. provides virtual academic tutoring through structured monthly tutoring plans only.

Plans include:

• A designated number of sessions per month
• Individualized instructional support
• Progress monitoring

A $50 non-refundable Session Hold Fee is required at enrollment and applied toward the first month’s tuition.

Invoices are issued through Square and must be paid before services begin.

Services may include:

• Reading & Writing (K–6)
• Math (K–4)
• Test-Taking Strategies
• Academic Enrichment & Intervention
• Homework Support & Skill Reinforcement
• Executive Functioning & Academic Organization Support
• Seasonal Bootcamps & Academic Intensives

Instructional accommodations such as:

• Typing support
• Graphic organizers
• Speech-to-text tools
• Modified writing formats
• Structured supports

may be incorporated when appropriate to support student learning needs.

Tutoring Plans & Scheduling

Each tutoring session is 45 minutes

Students are assigned recurring weekly tutoring times based on availability and enrollment.

Recurring schedules are strongly encouraged to support consistency and academic progress.

Temporary schedule adjustments due to:

• Camps
• Vacations
• Extracurricular Activities
• School Breaks

May be accommodated with advance notice when possible but are not guaranteed.

Availability

School-Year Availability
Monday–Thursday:
5:00 PM – 8:00 PM

Summer Availability
Monday–Thursday:
9:00 AM – 7:00 PM

Availability may vary based on enrollment and scheduling demand.

Tutoring slots are reserved on a first-paid, first-confirmed basis.

Schedule Holds & Program Pauses

Temporary tutoring pauses may be approved during:

• Summer Breaks
• School Transitions
• Family Emergencies
• Extended Absences

Families wishing to reserve their student’s recurring tutoring placement for the upcoming school year may pay a:

$100 non-refundable Schedule Hold Fee.
This fee provides priority placement for future scheduling but does not guarantee the exact same tutoring day or time.

Students who do not maintain an active tutoring plan or pay the Schedule Hold Fee may forfeit their recurring placement and will be scheduled based on current availability.

• A minimum of 24 hours’ notice is required for cancellations or rescheduling requests.
• Missed sessions without proper notice are forfeited and non-refundable.
• If session is canceled by KFW Learning Solutions, it will be rescheduled at no cost.
• Repeated no-shows, late arrivals, or cancellations may result in loss of the student's reserved time slot.
• Sessions included in each monthly plan must be used within the billing month and do not roll over to future months.

Parents/Guardians agree to:

• Ensure students arrive on time and prepared
• Provide a quiet, distraction-free environment
• Support consistency between sessions
• Maintain respectful communication

Suggested materials may include:

• Notebook
• Pencils/Pens
• Whiteboard & Marker
• Charged device
• Headphones

Students are expected to:

• Participate Actively
• Remain Engaged
• Complete assigned work when applicable
• Demonstrate respectful behavior

Academic growth depends on:

• Attendance Consistency
• Student effort
• Parent partnership
• Follow-through outside sessions

Progress updates and instructional adjustments will be provided every 4-6 Weeks.

Tuition is billed monthly in advance and reserves the student’s recurring tutoring schedule.

Invoices are issued between the 15th of each month and are due by the 10th of the upcoming month. 

Example: May tuition: Invoiced April 15th; due May 10th.

Services may pause if balances remain unpaid.

Payments are non-refundable once the billing cycle begins unless otherwise outlined in this Agreement.

Late Payments
Payments not received by the 10th of the month will incur a:

$25 late fee

Services may pause on the 11th of the month
until the account balance is paid in full.

Mid-Month Enrollment
Students enrolling mid-month will receive prorated tuition based on the remaining sessions for that billing cycle. 

Prorated balances must be paid before services begin.

Communication regarding:

• Scheduling
• Tutoring Support
• Student Updates

should occur during reasonable business hours.

Response times may vary during:

• Evenings
• Weekends
• Holidays
• High-Volume Periods

KFW Learning Solutions values professional, respectful, and collaborative communication between families and staff.

Either party may terminate services by providing written notice at least:

two (2) weeks prior to the end of the current billing cycle.
If notice is not provided before invoices are issued for the upcoming month, the Client remains responsible for the upcoming billing cycle’s tuition.

KFW Learning Solutions reserves the right to terminate services immediately for:

• Non-payment
• Repeated policy violations
• Disruptive or inappropriate behavior
• Ongoing attendance or scheduling issues