havelock Farmers market 2026 applicaTION

Booth Fees:

• Tent Space (12*12): $25 per Tuesday
• Double Space (12*24): $40 per Tuesday
• Food Truck / Trailer: $30 per Tuesday

Payments are due in cash UPON ARRIVAL BEFORE setting up.

 

Weekly Attendance Policy

A weekly attendance email will be sent to all vendors by every Friday evening. ( please check your spam folder)

It is MANDATED that you repsond to this email by Monday morning at 9:00 AM to be added to the roster for that Tuesday's market.

Vendors who do not respond by deadline will NOT be added to the roster and will be allowed to set up at market that Tuesday.

This policy ensures accurate planning, fair vendor placement, and a successful market experience for everyone.

RECOMMENDED:

• Food Liability Insurance is strongly recommended. If an incident occurs with your food, you will be held liable.
  • - Food Business Insurance - FLIP (starts at $26 a month)

___________________________________________________________________

REQUIRED:

1. NC Food Handlers Certificate
   • We need a copy of your certificate after completion
     • - eFoodHandlers® | Training Programs ($12)

AND

1. Water Safety
   • If you have CITY WATER
     • Provide the most recent copy of water bill.
   • If you have PRIVATE WELL WATER 
     • Provide a copy of water test results showing your water has been tested for coliform bacteria and E-coli by a certified water testing facility.

-OR-

     Home Kitchen Inspection- Home Processor Program (no cost)

 

Please upload clear, legible copies of the documents that apply to your business.

• NC Sales & Use Tax paperwork - REQUIRED
  • (everyone unless a farmer)
• Health Department Permit    -REQUIRED
  • (required for food trucks & ready to eat food booths)
• NCDA Kitchen Inspection OR NC Food Handlers Certificate  -REQUIRED
  • (home/cottage vendors)
• Recent water bill or water test results  -REQUIRED
  • (home/cottage vendors)
• Meat/Seafood License -    IF APPLICABLE

• Food Liability Insurance    -  RECOMMENDED/REQUIRED
  • (optional but recommended) (required for food trucks & read to eat booths)
• Vendor Liability Insurance    - RECOMMENDED
  • (optional but recommened)

ATTENDANCE REMINDER

You must respond to the Weekly Attendace email by Monday at 9:00 AM to be added to the roster for that Tuesday's amrket.

Vendors who do not respond by the deadline will Not be added to the roster and will not be allowed to set up at that Tuesday's market.

 

ALL PACKAGED FOOD ITEMS

All packaged food items must have proper labels visible to the customer.

• Product Name
• Full list of ingredients (in order of weight)
• Net weight or volume
• Business name & contact information
• Allergen declaration (ex: dairy, nuts, wheat, eggs, soy, fish, shellfish)
• Note if refrigeration is required after opening
• Expiration or “best by” date

🥚 EGG SELLER LABEL REQUIREMENTS (NC Farmers Markets)
Egg cartons must be labeled with ALL of the following:

• "Ungraded Eggs" or "Consumer Grade" (unless you are officially graded through NCDA)
• "Keep Refrigerated" — must be printed clearly on the carton
• Name and address of the packer/producer/farm
• Pack date (the day the eggs were cleaned and packed)
• Sell-by or expiration date (no more than 30 days after the pack date)

🥩 MEAT & SEAFOOD VENDOR REQUIREMENTS

Products must be held at safe temperatures at all times:
• Raw refrigerated meat at 41°F or below
• Frozen meats/seafood must remain solid frozen (0°F)
• Fresh seafood must be packed on drained ice at 32°F

• Products must be transported and held in clean, enclosed coolers or refrigerated/freezer units with a working thermometer.
• No product may sit in standing water as ice melts — coolers must drain properly.

I understand I must have a valid NCDA Meat Handler’s License OR Seafood Dealer Permit, and all packaging must show proper inspection markings (USDA or NCDA processor number).

 All product labels will include:
• Product name
• Net weight
• Producer name & address
• Safe handling statement

I understand failure to hold meat/seafood at proper temperature will result in immediate removal from the market.

These requirments apply to vendors selling body care, personal care, candles, wax melts, soaps, and other hom or personal products.

• Ingredient Discolusre: All ingredients/materials used will be listed clearly to customers.
• Product Safety: I understand my products must be safe for skin contact and use only skinpsafe ingredients, fragrances, and colorants.
• Product Labeling: Candles, wax melts, and body products must be labeled with business name and contact information.
• Liability: I understand I am Liable for any injury or reaction caused by my products, and product liability insurance is strongly recommended.

The Havelock Farmers Market is built on strong relationships between vendors, customers, volunteers, sponsors, and community partners. We ask all vendors to help us maintain a positive and supportive market environment.

As a participating vendor, I understand and agree that:

•  The Havelock Farmers Market invests significant time and resources into promoting the market and supporting its vendors.
•  I will respect the relationships and connections developed through the market.
•  If I become involved with another farmers market, event, or vendor opportunity, I will do so in a professional manner that respects the Havelock Farmers Market and its vendors.
• I understand that all vendors are free to participate in any farmers market, festival, fair, pop-up, or community event of their choosing.
•  I understand that this policy is intended to encourage mutual respect and protect the relationships that help make the Havelock Farmers Market successful.
• I understand that market management may address situations that negatively impact the market, its vendors, sponsors, volunteers, or overall operations.

We appreciate every vendor who helps make the Havelock Farmers Market a welcoming and successful community event.

OUR COMMITMENT

These requirements help create a safe, welcoming, and fair marketplace for everyone. By following these standards, you help support the integrity, professionalism, and continued success of the Havelock Farmers Market.

Thank you for being a valued part of our market community and for helping us maintain these important standards.