ST. JOSEPH PARISH FACILITIES SET-UP REQUEST FORM

ST. JOSEPH PARISH FACILITIES SET-UP REQUEST FORM
Today's Date

MonthDayYear
Date
Title of Event
Event Location
Due to construction of the new St. Joseph Parish Center, these are the only available meeting space options at this time. For a list of off-site spaces that we can recommend, please contact the Parish Office.
Event Date

MonthDayYear
Event Time
Contact Person First and Last Name
Ministry Hosting the Event (if applicable)
Contact Phone
Format: (000) 000-0000.
Email
example@example.com

Equipment Needed

Tables & Seating

Rows	Quantity
8ft. Rectangle Tables
6 ft. Rectangle Tables
4 ft. Rectangle Tables
5 ft. Round Tables
Hi-boy Tables
Café Short Highboy Tables
Card Tables
Chairs

Dining & Serving Supplies

Rows	Quantity
Plastic knives, forks, spoons
Dinner paper plates (10")
Meal paper plates (8")
Dessert paper plates (6")
Cold cups (9 oz.)
Hot cups (9 oz.)
Wine glasses (clear plastic)
Snack bowls
Dinner napkins
Beverage napkins
Lemonade mix
Coffee (regular, grounds)
Coffee (decaf, grounds)

Linens

Rectangular tablecloths

Rows	Color	Quantity
Rectangular tablecloths

Round table cloths

Rows	Color	Quantity
Round table cloths

Hiboy cloths

Rows	Color	Quantity
Hiboy cloths

Plastic tablecloth roll - only WHITE is available at this time

Rows	Color	Quantity
Plastic tablecloth roll

Equipment (Cooking, Cooling, Misc.)

Rows	Quantity
Event grill
Boiling grills (30 qt.)
Roasters
Electric griddles
5-Gallon Thermos
Coolers (REG 50 qt.)
Coolers (LG 150 qt.)
Fire pit

Event Display & Tech

Rows	Quantity
Uplights (KC only)
Microphone (KC only)
Projector
TV and player
Laptop
Podium
Extension cords
Splitters (5-device)
Surge strip (5 outlet)
Easels with paper
Easels for display
Stage (32" high)
Stage (16" high)
Walkie talkies

If you DO NOT see something you need listed above, we may have not listed the item. Please ask if there are additional items you are looking for.
Please list any special instructions.

FOR ROOM SET-UPS
The Facilities Staff is available from 6:00 AM to 2:30 PM Monday through Saturday to assist in the setup of rooms if the arrangement is a minor change from the room’s normal setting. This form must be completed at least 4 weeks in advance of your event. Major changes require a meeting with the Facilities Manager. Both changes require a diagram that needs to be submitted to the Parish Office (14) fourteen days prior to the requested set-up of the event.

WEEKEND AND LARGE EVENT SET-UPS

1. This requires a fee for additional Facilities help, OR those planning the event may ask the leadership to approve additional labor costs.

2. All requests are based on need and availability. You will receive confirmation once the request has been processed.
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