2026 Delaware County Arts Grant Creative Learning Application

Delaware County Arts Grant Creative Learning Application
The Roxbury Arts Group is proud to work in partnership with the New York State Council on the Arts since 1986 to administer the Delaware County Arts Grant program. This opportunity is a regrant program of NYSCA and is made possible with the support of the Office of the Governor and the New York State Legislature. Community Arts grants constitute the majority of Delaware County Arts Grant-making. These grants provide support for arts and cultural projects and programs that take place in Delaware County to enable emerging artists and organizations to enhance the cultural climate in communities and neighborhoods where they live and operate.

Link to General Guidelines W-9 Form Sample Fiscal Sponsorship Letter
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Project Title*
One sentence description of the project*
This one-sentence description will be used in publications to promote your event by the Roxbury Arts Group should it be funded. Include your/organization’s full name, any dates, locations, and a brief description of the event.
How did you hear about this grant?
501c3 or Community Partner Information
Under what conditions are you applying?*

I am a staff member of a 501c3 organization applying directly.I am a representative of an organization that has Fiscal Sponsorship with a 501c3 organization.I am a teaching artist that is partnering directly with a school.I am a teaching artist that has Fiscal Sponsorship from a 501c3 organization.I am teaching artist that has a Community Based Partnership with an organization.
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
W-9*

All applicants must upload a W-9 form. The W-9 must be dated in the current year. If applying as an individual, the name in this W-9 must match the name that has Delaware County Residency. Non-profit applicants or those working with Fiscal Sponsors must include their non-profit EIN.
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Proof of Residency*

Artist applicants applying directly must submit proof of Delaware County residency. These can be driver's license, ID, utility bill, telephone bill, credit card or bank statement, current rent/mortgage agreement listing your name and Delaware County Address, or Voter Registration Card.
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Letter of Commitment

A letter of commitment between the artist or organization working with a school or location can be uploaded here. The letter should be on the organization’s letterhead (if applicable) and be signed by both the artist and organization or the Principal of the partnering public school. The letter should include in detail the artistic activities that will occur and the roles and expectations of the artist, organization, and location or school, agreed on by all parties. The Letter of Commitment is MANDATORY for classes to be taught in a school, be that in or after school.
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Letter of Authority

If you are applying on behalf of an organization you need to upload a letter of authority showing you have permission to apply. This letter should; be on the organization’s letterhead, be signed by at least one other board member, be dated in the current year, and detail you have permission to apply.
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Does your project take place in or after school in a public school setting, or in another learning environment?*

My project takes place within a public school. (if so, disregard the next section and fill out the following section)My project takes place in another learning environment. (if so, fill our the next section and disregard the following section)
Non-School Learning Environment Information
Name of Learning Environment Organization:
Organization Website
Organization Contact Name

First NameLast Name
Organization Contact Email
Composition of Organization
Type of Organization
Artistic Discipline of Organization
Partnering School Information
If you are working with a school please detail which school you are working with.
School Contact Name

First NameLast Name
School Contact Email
School Contact Phone
Please enter a valid phone number.
School Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Artistic Information
Artistic Discipline of the Project*
Number of artists involved*
What artistic activities will occur?*

0/500
What are the project goals?*

0/500
Resumes of artistic personnel*

Upload resumes to show how the staff and artists are qualified to execute this project.
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Work samples of artistic personnel*

Upload work samples, biographies etc to show how the artists are qualified to execute this project. If of fine art, samples have to be the actual images of the work, not links to websites. For fine art applications please upload at least 3 files, and you may upload up to 15 files. For written works you may include up to 20 pages double spaced.
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Upload video work samples online and provide web addresses to access them.

0/100
How are the artistic personnel skilled, knowledgeable, or experienced to effectively handle this project?*

0/250
Project Information
Provide more detail about your projects dates, locations, etc*

For example, for a workshop, list the workshop topic and brief description about class, location of class. Repeat for all events. Stronger applications have set dates at the time of application. Be as specific as possible at the time of application. If you do not have set dates, include a targeted time frame (for example a month or season such as in the fall) and follow up with the Roxbury Arts Group once dates are set.0/500
Why is this project needed in Delaware County?*

0/250
Final Reports are due 30 days after the last date of your project or before December 31st of the project year, whichever comes first.*

I acknowledge this.
Project end date*

MonthDayYear
Date
How will you let people know about this project?*

What is your outreach plan or plan to publicize your project? Is it supported in your project budget? Who do you hope to reach? Who is your target audience?0/300
Website associated with this project
This could be a web page or social media account where the event will be publicized.
Audience*
Composition of audience*
Youth under 18 served*
Is the Project site accessible?*

Is this site accessible? Are there steps up to the entry, doorways wide enough for wheelchairs, and accessible bathrooms? If not what measures will you take to make sure it is as accessible as possible? Check your compliance against the ADA website: https://www.ada.gov/law-and-regs/0/200
What measures will you use to evaluate the success of your Project?*

0/300
Managerial Information
Resumes of administrative personnel*

Upload resumes to show how admin are qualified to execute this project.
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How are you or your organization equipped to handle this project administratively?*

0/250
How will you cope with unexpected changes that might occur, such as partial funding, change in personnel, inclement weather?*

0/200
Financial Management
Grant amount requested*
This number MUST match the totals in your budget. You may request between $1,500 and $7,500. If applying for more than one project, this requested amount plus the amount requested in your other applications may not exceed $7,500. For more information see Delaware County Arts Grant guidelines.
Budget Expenses: Ensure all expenditures meet eligibility requirements by referring to the current year’s guidelines. No food, no permanent equipment/non-consumable materials, no contingency funds.

Budget Income: A minimum of 10% of your funding must come from other funding sources, either matching funds or in-kind donations. This can include planned in-kind contributions (non-monetary, donated materials and venue space), cash contributions, cash income, or a combination thereof.

Budget requests may not be greater than an applicant’s project expenses minus total project income.

Budget Expenses*

	Explanation	Amount Covered by Grant	Amount/Value Covered by Other (Mark if In-Kind)
Artist Fees
Marketing and Promotion
Project Materials and Supplies
Admin Expenses
Technical Personnel
Software/Subscriptions
Travel (must be in state)
Rental - Equipment/Facilities
Printing
Postage
Other
Totals of Amounts

Budget Income

	Explanation	Amount (Mark if In-Kind)
Admission
Concessions, Sales
Tuition, Workshop Fees
Ind. Contributions
Corporate Contributions
Foundation Grant
Government Grant/Support
Fundraising Events
Other Income
Totals of Amounts

What specifically will you use Delaware County Arts Grants funds to pay for?*

Ensure all expenditures meet eligibility requirements by referring to the guidelines.0/500
What is the cost to community members, groups, etc to participate in your project?*

0/200
Funding Priorities
Which funding priorities does your project meet?

Projects that incorporate folk/traditional arts, meaning arts practiced within and among ethnic, regional, occupational, and religious groups as well as other kinds of communities with a common identity.Projects representing interdisciplinary collaborations between two or more artists.Creative Placemaking: Creative placemaking animates public spaces, rejuvenates structures and streetscapes, improves local business viability and public safety, and brings diverse people together to celebrate, inspire, and be inspiredNew, emerging and grass-roots organizations and artistsProjects that engage or serve under-represented and marginalized communities.None of the above
Which, if any, funding priorities does your project meet, and how?*

Panelists have final say in the applicability of funding priorities to individual projects. 0/300
Confirmations
I (the applicant) have attended at least one information session either in a group session or one-on-one with the Creative Opportunities Coordinator.*

I confirm this.
Date of Information Session*

MonthDayYear
Date
Name of Attendee

First NameLast Name
Relation of attendee to the project*
If you have to make changes to your project due to partial funding, a Change of Scope submission will be required. It is expected that applicants keep Fiscal Sponsors aware of any changes if Change of Scopes are not submitted directly by them. Templates are available on the Grant Information Page.*

I understand and will fill out a Change of Scope form if my project is funded and a change is to occur.
Guidelines*

I have carefully read the Delaware County Arts Grant Guidelines and confirm that I, my project and my expenditures are eligible for this grant cycle.
Authorship*

I confirm I, or a representative from the organization this application pertains to, have been the majority author of this application.
I understand applicants must be 18 years of age or older.*

I am 18 years of age or older.
Non-Profit Reporting

All parts of this section are required if representing a 501c3, government entity or working with a Fiscal Sponsor. If not, disregard this section.
Status of Non-Profit
Year of Incorporation
Fiscal Year-end
Proof of Non-Profit Status

1. IRS tax-exempt letter 501(c)(3) 2. Letter from NYS Board of Regents Charter, section 216 of the Education Law 3. Current NYS Bureau of Charities (Office of the Attorney General) Filing receipt 4. Letter of Incorporation under section 402, Not-for_Profit Law 5. Letter from local government. NOTE: A NYS Tax Exempt Certificate from Dept of Taxation and Finance is NOT considered proof of non-profit status.
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Financial Statement

This is for the last completed year, wherever possible. This could be a Treasurer's Report or a copy of the IRS 990 Form. Blank Statements will not be accepted.
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Mission Statement

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List of board members (with addresses)

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NYSCA Reporting
Have you, the artists involved in your project, fiscal sponsor or organization applied directly to NYSCA or been involved in a NYSCA grant, no matter the outcome?*

YesNo
Who applied and in what year? (write N/A if you did not apply)*
Write N/A if you did not apply.
Have you or your organization received a Delaware County Arts Grant in the last 3 years?*

YesNo
If you have, which project(s) was/were awarded, and in what year?
Please select which, if any, of these descriptors apply to your project:*
NYSCA Reporting Requirement
NYS Senate District*
NYSCA Reporting Requirement
NYS Assembly District*
NYSCA Reporting Requirement
Should be Empty:

Delaware County Arts Grant Creative Learning Application

501c3 or Community Partner Information

Non-School Learning Environment Information

Partnering School Information

Artistic Information

Project Information

Managerial Information

Financial Management

Funding Priorities

Confirmations

Non-Profit Reporting

NYSCA Reporting