This form is the first step in Celina’s Special Event permitting process. It allows organizers to share their event concept so City staff can review dates, locations, and basic details before a full permit application is submitted. Completing this form does not guarantee approval or serve as a special event permit application. After review, staff will let you know if your event is suitable to move forward to the official Special Event Permit Application.

LIABILITY INSURANCE
The City will require proof of public liability insurance in an amount equal to the City’s liability under the Government Tort Claims Act of the State. In most cases, this will be a $1,000,000 minimum per occurrence but may be increased depending on the size of the event and activities provided.

A Certificate of Insurance (COI) form may be used to submit this information to the City. This policy must include coverage for the event and must name the City of Celina as a certificate holder on the policy. The policy must list as follows: City of Celina, 142 N Ohio St., Celina, Texas 75009.

Proof of insurance must be submitted to the City at least thirty (30) days prior to the event for verification of coverage. The City of Celina does not provide nor obtain insurance coverage for any non-City special events. It is the responsibility of the applicant to obtain, pay, and hold for proper insurance coverage througout the entirety of the event.

I, the official Event Organizer, hereby confirm to provide the City of Celina proof of insurance at least (30) days prior to the event for verification of coverage. I understand it is the responsibility of the applicant to obtain, pay, and hold for proper insurance coverage througout the entirety of the event.

The City of Celina is committed to ensuring that all events held within the City limits are appropriately governed by rules, regulations, and ordinances, and do not violate federal or Texas state laws or regulations. It is the responsibility of the applicant to ensure these guidelines are followed.
[ SPECIAL EVENTS GUIDELINES ]

STAGE 1
The applicant will contact the Special Events Manager to confirm the available date for a proposed event. If the proposed event date is available then the applicant will submit a Special Event Permit Application.

STAGE 2
The Special Events Manager or his/her designee will review the Special Event Permit Application and determine if the event meets the requirements for a permit or if there are factors that would inhibit the authorization of a permit.

STAGE 3
Before the Special Event Permit Application goes into committee review, the Special Events Manager or his/her designee will submit an estimated invoice for City-related site reservation fees and non-refundable permit application fee. Upon confirmation of payment and receipt, the Special Events Manager or his/her designee will review the permit and all of its supporting documents.

STAGE 4
Upon confirmation of payment and receipt, the Special Events Manager and his/her designee will send the Special Event Permit Application to the Police Department and Fire Department liaisons for a Public Safety Review.
The Police Department and Fire Department will make a determination on the number of public safety personnel that is required for the event. Once that determination has been made, the applicant will be required to register and pay for the time of the public safety personnel through the Off-Duty Management website or a separate invoice will be sent for public safety personnel. The applicant must have paid for the public safety personnel in full before final approval of a Special Event Permit.

STAGE 5
Once all required site reservation and Special Event Permit Application fees have been processed, initial review of the event has been completed, and public safety fees have been established, the applicant will receive a Pre-Authorization Letter from the City informing them that the application will be sent to the Special Events Review Committee. However, the Pre-Authorization Letter does not mean an approval of the event or the issuance of a permit at this point. Once the applicant receives the Pre-Authorization Letter, the applicant may proceed to advertise the event.

STAGE 6
After all the requirements on the checklist have been met and the required payments have been processed, the Special Events Review Committee will conduct a final review and issue an approval, denial, or provide comments and/or amendments for the Special Event Permit.

STAGE 7
Upon application approval and all required fees are paid, the Special Event Permit will be approved and issued by the Special Events Manager or his/her designee authorizing the applicant to hold the event with the details that were submitted. The permit will not take effect until it is signed by the applicant and the Special Events Manager or his/her designee. If elements of the event change, the permit will be placed on hold and changes will need to be reviewed and approved before making the permit active again.

There will be no “SAVE THE DATE” for a special event. The special event date will be secured once the Site Reservation and Special Event Permit Application fees have been processed, and registration for Public Safety personnel has been completed.

Submission of a Special Event Permit does not mean automatic approval. The Event Organizer will receive an offical City of Celina stamped approval letter once the permit has a been authorized by the Special Events Reveiw Committee and all fees have been paid.  

I, the official Event Organizer, hereby acknowledge the stages of the Special Event Permit process and understand this submission does not mean immediate permit approval, and agree to comply with the Special Event Permit Guidelines. By submitting this form, I understand that this does not constitute a Special Event Permit Application. This is only the first step for the City of Celina to gather details about my proposed event and requested date. I acknowledge that City staff may take up to 5 business days to review this information and respond with next steps.