Clone of Micro-Grants 2025/26

MICROGRANT FUND REPORTING FORM
PLEASE READ

********** IMPORTANT INFO ABOUT THE PROGRAM **********

WE DO NOT WANT TO SEE ANY LEFTOVER GRANT MONEY SO USE ALL YOUR FUNDING BY THE END OF TERM OR ACADEMIC YEAR!
- Money cannot be kept in-pocket. All funds MUST go to the project OR sustainability of the project.
- Any assets, materials, items, or equipment purchased MUST be passed along within the group, or to a trusted AUArts faculty/staff member or technician if approved by the Association, or to the Association itself and will be kept and redistributed to future groups.
- Funds MUST be spent as agreed upon and funds must be effectively managed.
- In the event you have funds remaining, you may have to return funds to the SA depending on the amount remaining.
NOTE: Misuse of funds or failure to meet reporting deadlines will effect your funding eligablility

MINOR OFFENCE - your funding will be reduced in the future.

MAJOR OFFENCE - your group and its directors will be ineligible for future funding.

Please follow the proposal guide below.
FUND REPORT GUIDE

REPORTING INFORMATION
What is the Group/Gallery/Community Initiative called?*
Successes *
This is where you explain what worked and if things went as planned in your proposal. Did you achieve your goals? Are you happy with what you achieved?How many people showed up to your events / meetings?List your accomplishments and outline what you think contributed to the success of the project(s).
Lessons Learned*
What didn't work? It’s also important to discuss your outcomes realistically and identify opportunities for growth. The goal of sharing lessons learned is to support future success. Explain what you hoped you would accomplish, what actually happened, and why (or your best understanding of why) the result was different. Then, frame the lessons you learned as actionable takeaways for the future.
Impact *
How did this initiative impact the creative community on campus and the well -being of participants? Did participants learn a new skill? Do they feel more confident in their abilities? Did you make new and important connections with peers or external organizations? Did you raise money? How much? for what? What are the takeaways - Did participants learn new things? Do participants feel supported? How did this positively impact the mental or physical well-being of participants?
Future Planning and Sustainability *
This is where you outline your future goals. Are you planning on doing similar programming during the next academic year? Are you wanting to try something else? Do you have a succession plan to coach newer students on how to run a gallery/club/initiative so they can take over when you've graduated? If you are graduating - please provide the names and emails of the folks who are taking over next year.
Are the Co-Directors graduating?*

YesNo
Provide the names and emails of the folks taking over*
If you are graduating - please provide the names and emails of the folks who are taking over next year.
Did you purchase items or equipment such as games, books, tools, or electronics.*

YesNo
Please outline a plan as to how these items or equipment will be passed on and kept within the group as none of these items can be taken home for personal use. All things MUST remain ON CAMPUS accessible to ALL within the group.*

BUDGETS AND RECEIPTS
Upload your budget breakdown.

Include how much you originally received and give us a breakdown of how the funds were used.
Cancelof
Upload your receipts.

Cancelof

THANK YOU!
Should be Empty:

MICROGRANT FUND REPORTING FORM

REPORTING INFORMATION

BUDGETS AND RECEIPTS

THANK YOU!