Review and Sign on next prompt! 

RELEASE, INDEMNITY AGREEMENT and ACCEPTANCE of GUIDELINES FOR “VENDOR” TO THE

SOUTHERN ANNE ARUNDEL CHAMBER OF COMMERCE AND HOMESTEAD GARDENS, TWILIGHT TASTE & SIP

I/We, ___________________________________________ wish to participate as a VENDOR in the 2025 Twilight Taste & Sip, hosted by the Southern Anne Arundel Chamber of Commerce at Homestead Gardens in Davidsonville. I/We acknowledge that I/We have been asked to provide a certificate of liability insurance or in lieu of that a one-day certificate of liability insurance.  This insurance is required to cover the potential liability of the Southern Anne Arundel Chamber of Commerce, Homestead Gardens all other volunteers or business sponsors of the Twilight Taste & Sip.  By signing this legal document, I/We state that I/We will provide a copy of liability insurance to cover any negligence and/or liability we may have or create in the product listed above.  I/We Acknowledge, Understand and Agree to the following terms and conditions of participation.

NEGLIGENCE is by legal definition the failure to do something that an ordinary reasonable person would do or not do under ordinary and reasonable circumstances.

I/We do expressly release and hold harmless the Southern Anne Arundel Chamber of Commerce (including its Board Members, Staff, Volunteers and/or 2025 Twilight Taste & Sip Committee) from any damage and all liability, injury, or loss to any person or property, which may arise from my/our rental and occupation of said space.  I/We will be responsible for any costs that may arise prior to, during and after the close of the 2025 Twilight Taste & Sip.

I/We do expressly release and hold harmless the Homestead Gardens (including its Board Members, Staff, Volunteers and/or 2025 Twilight Taste & Sip Committee) from any damage and all liability, injury, or loss to any person or property, which may arise from my/our rental and occupation of said space.  I/We will be responsible for any costs that may arise prior to, during and after the close of the 2025 Twilight Taste & Sip.

I/We agree to indemnify and hold harmless any and all sponsors and volunteers involved with the 2025 Twilight Taste & Sip.  I/We specifically agree to indemnify and hold harmless the Southern Anne Arundel Chamber of Commerce as sponsor and Homestead Gardens as the site. This indemnity shall include but not be limited to legal judgments, court costs, attorney fees and any other reasonable expense incurred at the event caused by my/our negligence.  If I/We are married, the liability herein shall be joint and several.

This Release/Indemnity Agreement shall be deemed to be executed in the State of Maryland and subject to and construed in accordance with the laws of Maryland.  It shall be binding on the vendor and his or her heirs, assigns, personal representatives, successors, and assigns.

IN SIGNING THIS AGREEMENT WITH GENERAL RELEASE, VENDOR ACKNOWLEDGES THE FOLLOWING:

A.  THAT I/WE SIGN THIS AGREEMENT WITH GENERAL RELEASE VOLUNTARILY AND UNDERSTANDS THAT THIS AGREEMENT CONTAINS A FULL AND FINAL RELEASE OF ALL CLAIMS THAT I/WE MAY HAVE AGAINST THE SOUTHERN ANNE ARUNDEL CHAMBER OF COMMERCE, HOMESTEAD GARDENS OR ANY AND ALL OTHER RELEASES AS OF THE EFFECTIVE DATE OF THIS AGREEMENT WITH GENERAL RELEASE.

B.  THAT I/WE HAVE READ AND UNDERSTAND THIS AGREEMENT WITH GENERAL RELEASE AND HAVE HAD AMPLE OPPORTUNITY TO AND BEEN ENCOURAGED TO CONSULT WITH MY/OUR ATTORNEY PRIOR TO SIGNING THIS DOCUMENT WITH GENERAL RELEASE.

IN WITNESS WHEREOF, the parties have executed this Agreement on the date set forth next to each party’s signature.

Review and Sign on next prompt!

These Terms and Conditions are for the purpose of providing a Well-Balanced, Attractive and Successful Event.  The Southern Anne Arundel Chamber of Commerce (SAACC) Event Committee shall have full power to interpret the Terms and Conditions or make such rulings as appear to be in the best interest of the event.  All amendments to the foregoing rules, regulations and conditions shall bind the SAACC Event Committee and Event Vendors.

GENERAL POLICIES & PROCEDURES:

1.       After Vendor Application has been approved, Vendors will receive a confirmation, directions to the Event location, flyers to display for advertising, and other pertinent information.

2.       Space Locations shall be assigned by the SAACC Event Committee in order to best display each Event Vendor.  Spaces are limited and will be assigned on a first-come first-served basis; therefore, in order to ensure the availability of your space, the Participant Application must be returned No Later than November 10, 2025. 

3.       Vendors shall be responsible for delivery, erection, and removal of their own displays and materials.  All Booths/Exhibits must be designed, constructed, and operated in good taste. Alcohol may be sold if approved by SAACC.

4.       All Vendors shall have their displays completed and in place by 5:30pm and are responsible for keeping their respective areas clean, safe, and attractive during event hours. 

5.       Vendors are responsible for the complete removal of their display, (Food Vendors are required to have appropriate containers for disposal of cooking oils, etc.), by 10:00 p.m. the day of the event.

6.       Unless prior authorization has been given, UNDER NO CIRCUMSTANCES SHALL VENDORS BREAK DOWN THEIR SPACE PRIOR TO 9:00 PM!!!!  Vendors who break down early will be charged an additional fee of $200.00 and will not be permitted to participate in future SAACC events.

7.       The SAACC Event Committee reserves the right to remove any material, on the day of the event, if deemed inappropriate, in keeping with the atmosphere we are establishing with and through this event.

8.       All Vendors must abide by all fire regulations.  No open flames or loud noises are permitted. All extension cords must be of an approved type.

9.       SPECIAL EXCEPTION FOR SALE OF ALCOHOL MAY BE MADE IN ADVANCE FOR A WINERY, BREWERY OR DISTILLERY. 

INSURANCE/MD TAX I.D./LICENSES POLICY:

1.       All Business Participants must provide a Certificate of Liability Insurance with their Participant Application in order to participate – without exception.

LIABILITY POLICY:

1.       The SAACC event Committee will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill its contract if the area in which the event is held is destroyed by fire or other calamity, Act of God, public enemy, strikes, statutes, ordinances, or any legal authority beyond its control.

2.       Vendor booths must not interfere with adjacent exhibits, aisles, or crosswalks in any way.  Nothing shall be nailed, stapled, or otherwise fixed to any part of the Greenstreet Gardens property.  VENDORS WILL BE LIABLE FOR ANY EXPENSES INCURRED.

CANCELLATION POLICY:

1.       In the event the event is canceled, notice will be placed on the SAACC answering machine (410) 867-3129 and posted on our website at www.southcounty.org. All vendors will be notified by email given on the application.  There will be no refunds.

Important Reminders:

·       Certificate of Insurance must be on file at the Southern Anne Arundel Chamber Office by Monday, November 10, 2025, to participate.

 ·        Please provide a raffle item valued $35+. This item must be non-perishable and cannot be temperature dependent as we don’t have access to a refrigerator or freezer.

 ·        Setup begins at 4:30 P.M. All vendors must be completely setup by 5:30 P.M.

 ·        Breakdown will be permitted from 9:00 P.M.-10:00 P.M.

 ·        Each vendor is allowed 2-3 specialty dishes to serve.

 ·        NEW 2025- All drink vendors will be provided cups and metrics for pouring samples of beverages. All drink vendors with samples will be sampling according to the event protocol. 

 ·        All vendors who are providing food must supply plates, bowls, silverware, napkins, chafing dishes, serving trays, extension cords and any other display items or equipment. Electricity is very limited, please plan accordingly.

 ·        Vendors are encouraged to bring menus, business cards, flyers and any other marketing materials including a sign for your table.

 ·        Vendors are encouraged to sell merchandise, gift cards, items, or alcohol from the table. All licenses and permits are the responsibility of the vendor.

 ·        SAACC will provide 1-8’ tables and black linen. You may bring your own company logo and additional decorations for your table.

 ·        Vendors are permitted 3 work staff.

 Vendors can purchase 5 additional tickets for employee incentives, customer appreciation or other business marketing for a discounted price of $30/ticket. If interested, please contact the chamber office or note on your registration form. Chamber@southcounty.org or 410-867-3129