The Cackling Hens Craft Fair Spring

The Cackling Hens Craft Fair 

Spring 2026

Event Information

Carol Newby and Andrea Miller are the only contacts for this event! 

Dates:   Saturday, April 25th  , 2026

Times: 10 am-4pm

Location:  Highland Park Ruritan Club

Registration Deadline:  March 25th, 2026

Confirmation:  once accepted, we will send an email

Setup: 7:00am-9:30am, Saturday, April 25th

      *This is a NO-Refund/non-credit event and will be held rain or shine.*

You will receive e-mail with vendor fee payment instructions

·  Vendor slots are filled on a first-come-first-serve basis, once payment is received.

·  Direct Sales vendors are limited to 1 per company

·  Vendor fees include advertising for the event, venue, attention grabbers for the event, and anything we think would make the event a success.

·  You will be responsible for providing your tables, chairs, canopies, weights for canopies, etc...

·  You will need to provide your booth displays or anything needed to sell at your booth. PLEASE remember that you have a limited amount of space so please plan accordingly.

 We sell spaces based on your main craft and once that category is full it will be closed

**Your email is required for communication purposes**

 

If you have any questions or concerns, please contact us via email at cacklinghenscraftfair@yahoo.com

These categories are closed and we are not accepting registration forms.

 

3D printing

Baked Goods

Jewelry

Keychains

Pottery (ceramics)

Wristlets

 

Norwex

Mary Kay

PAYMENT INFORMATION

 

Once we have received your registration forms and you are approved, we will send you an email with payment details.

Your space is not guaranteed until payment is confirmed.

We will send another confirmation email once we have received payment and that will serve as receipt.

CACKLING HENS CRAFT FAIR 

 Rules & Regulations

Registration deadline and fee payment: 

March 25th, 2026

(please remember space does fill up rather quickly. Space is not guaranteed based on registration submission but by vendor fee payment)

 

**No Refunds of Registration fees or credits given to another event.

 

**NO Rain Date**

 

** Please DO NOT create you own "FB event" using the Cackling Hens info, share our FB event instead to avoid confusion. We had an incident where someone made an event and then canceled it and people thought it was cancelled completely.

 

Set up and Check-In: Saturday, April 25th, 2026 starting at 7:30am. Must be open for sales starting at 9:45am. We always have early birds! Our Spring event had people coming as early as 8am.

 

*Breakdown is at 4pm on April 25th, 2026, unless of course there is an emergency or you completely sell out and have no product left to sell, but please let us know.

 

*Please do not start clean up until all patrons have left the area. This is for safety reasons.

 

**No Driving on the fairground/vendor area.

 

*This is a NON-smoking venue. No smoking in the event/vendor/customer areas. You will be asked to leave and not permitted to participate with the Cackling Hens in the future.

 

1. Best to arrive early to avoid backups, anyone you have with you will also have to sign a Hold Harmless Agreement on the day of the event. We will send an email with QR code for them to fill out and have it at check in.

 

2. All Vendors must have their cars moved to the designated parking as soon as unloading is complete. We will check parking and if you are found in the customer parking, you will not be able to participate with the Cackling Hens in the future.

 

3. You are responsible for all your helpers understanding these rules. 

 

4. You are expected to keep the area around your booth clean and litter-free. 

 

5. Venders are responsible for their own tables, chairs, and canopies. You are encouraged to protect your merchandise in case of rain. You must secure your canopy and mark all poles and lines. A 10lb minimum is required for canopy legs.

 

6. No one is permitted to sell items that are illegal and *We reserve the right to remove inappropriate items, no refund of fee 

 

7. No drugs or alcohol, vape or vape products, cbd or medical products are permitted at the fair.

 

8. No flea market, yard sale, or used clothing items allowed 

 

9. No bikes, scooters, skateboards, or roller skates on the grounds 

 

10. NO animals, except for service animals are permitted, they must be on a leash and the owners must clean up after the animal. 

 

12. We reserve the right to accept or decline any registration form.

COOP Bag

Customer Initiative 

This will be our 3rd event of offering COOP bags.

COOP Bags are little goodie bags that we make up and offer free to the first 50 customers, as an incentive for them coming. We ask that you, the vendor, donate a coupon or trinket from your booth to put in the COOP bag. 

We suggest using a business card with a % or $ off amount, a small trinket, or free product sample from your booth.

We have had great feedback from many of our vendors saying that offering the coupon helped sales and that they offered it all day, not just to those who were able to get the goodie bag.

 

More info will be given with acceptance email.

CACKLING HENS CRAFT FAIR 

HOLD HARMLESS AGREEMENT

*Required to participate in the Cackling Hens Craft Fair 

By submitting these forms you, the vendor, acknowledge that you have read, understand, and agree to abide by the information outlined on the vendor information pages. You, the vendor, agree to participate as an Independent vendor and keep harmless: 

 

1. The Highland Park Ruritan Club, its officers, members, employees, volunteers, and agents 

2. The Cackling Hens Craft Fair, its officers, members, employees, volunteers, and agents 

Against any and all costs, claims, damage costs, and attorney fees or damages arising from our participation in any of the Cackling Hens Craft Fairs.

 

*Each person who is going to come with you and participate as a volunteer/worker for your booth space is required to sign a Hold Harmless Agreement. We will email a QR code for the HHA for your helpers and also have one at check in.