PTSA BID Application 2025/2026

The Parent Teacher Student Association (PTSA) funds bids for specific projects, programs or activities that the school's regular budget does not cover. This is done through a formal proposal and approval process.

The funding itself is raised through various PTSA fundraising activities throughout the year.

Bids are submitted by staff, students & parents and are evaluated based on how they will benefit the student body and align with the PTSA's and school’s goals.

Previously approved bids include:

providing supplies for the rooftop garden
additional table tennis equipment
Lion and Dragon dance costumes
assembly prizes
language books for the library
redecoration of the 6th form common room
hanging microphones for the Globe for school productions

Process

The process begins once you have submitted your request to the PTSA through this jot-form.

The PTSA committee will review each request and each member of the PTSA will then vote to approve or deny the application.

Considerations when reviewing the application include, but are not limited to:

The number of students who will benefit.
Whether the funding is for an essential, ongoing need or a one-time project.
Whether partial funding is an option.

Once voting is completed the applicants will be informed the following day by the PTSA Chairperson of the results:

Bids that have been approved will receive a notification of the process for moving forward and releasing of funds.
Bids that have not been approved will receive a notification with the reason why the bid was not supported by the PTSA team.

All recipients of successful bid funding are required to submit feedback upon completion of their project to show how the funds were used. This allows the PTSA and wider school community visibility of funds usage and supports future bidding processes.

Timeframes:

3rd-17th October	Submission of applications
5th November onwards	Notification of decisions

Deadline for submissions: Friday 17th October 2025 4pm

Name*

First NameLast Name

Email*

example@example.com

Please choose one option below*

StaffStudentParent

Staff applications: Please tick this box confirming this is not a project that is covered under the current school budget.*

This project is not part of the school budget

Staff applications, will require approval from the Head of Year or Head of Phase to apply.

Yes I have approval to apply.No I do not have approval to apply.

If you have approval to apply please enter the name of the Head of Year/ Phase below.

If you do not have approval to apply, please share the reasons why below.

If you are a member of Staff please name another Staff member who will take over the project in the event of your absence.

Student applications: Students will need to speak to your Head of Year or the staff member responsible for this area of the curriculum or student opportunity to confirm whether this project is covered under the current school budget. Please provide the name of the staff member you have spoken to in the box below.

Project Name *

Please enter the amount of PTSA funding you are applying.*

Which Year Group will benefit from this project/program? *

Project Start Date

Date

Project End Date

Date

Full Description of the project/program/activity - please include the needs and objectives of the project.

Please explain how this project/program/activity will meet the school's core values, mission & aims.

How will the project/program/activity be promoted in the school community ?

Please share what the budget will be spent on.