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  • Update Your Agency Information

    Update Your Agency Information

  • Updating Your Agency's Information?
    Please use this form to notify us about any updates to your agency's information including changes to your name, website, main address, or contact information.  This is also the correct form to use to notify us if you need to provide new contact information for the staff members in your organization who are serving as your Executive/Director/CEO, HMIS Security Office, or HMIS Lead.

    Requesting an Agency Deactivation?
    Before we can close down an agency in HMIS, we must first ensure that all of your clients have been exited from your programs and then close those programs down.  Only when all activity in HMIS has been ended and resolved can we move forward with the deactivation of your agency.  If this is why you are filling out this form, please make sure you have submitted a separate Update HMIS Program Request form for each program you have.  If you have any questions about this process, please email HMIS.

    • Details about the Person Completing this Request 
    • Agency Information 

    • As stated above, we cannot deactivate your agency until we have closed down all of your active programs.  Please first submit a separate Update HMIS Program Request form for each program you have.  Then return and complete this request to close your agency.

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  • Update Your Agency's Name, Website, and Contact Information

    Update Your Agency's Name, Website, and Contact Information

  • Please use the space below to provide any updates about your organization's name, website, address, or other organizational information.  None of these fields are required, so you can answer just the questions that are relevant to your organization's changes.

    • Organization Name Change 
    • Agency Website Change 
    • Main Agency Address Change 
  • Update Your Agency's Leadership Roles

    Update Your Agency's Leadership Roles

  • Leadership Roles at your Agency

    When your organization became an HMIS Participating Agency, we collected names and contact information for individuals at your organization who can answer questions we may have about your HMIS Participation. As a reminder, these are the three specific roles that must have a staff member identified.  

    • Executive/CEO/Director: This individual is authorized to sign agreements on behalf of your organization and is ultimately responsible for the actions of your staff in our HMIS.
    • Partner Agency Security Officer: This individual is responsible for conducting your agency's HMIS Annual Security Audit and working with HMIS to resolve any issues.  They are tasked with enforcing privacy and security rules with all HMIS users in your organization, including addressing any security breaches HMIS identifies. 
    • HMIS Lead: This individual is the senior most staff member who will be actively working in HMIS.  They are the point person for addressing all data quality issues, including reviewing the work of individual HMIS users who may need retraining.

    Please use the section below to provide us with the name and contact information for the new staff members fulfilling these roles.

  • Submit Your Request

    Submit Your Request

  • Thank you for submitting your request to update your agency information in HMIS.  We will review your submission and contact you within 3 business days to let you know that the updates have been completed.  As always, if you have any questions or need assistance, please email HMIS so we can provide you with support as soon as possible.

  • Thank you for submitting your request to have your HMIS agency deactivated.  We will review this information and contact you within 3 business days to discuss this change.  As always, if you have any questions or need assistance, please email HMIS so we can provide you with support as soon as possible.

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