Trader Application Form (2026)

Trader (Non-Food) Application Form: Cambridge Folk Festival 2026

Please provide all requested information and health and safety documentation requested within this form
Your Company Details and Contact Information
Company / Trading Name*
Contact Name of the person completing this application*

First NameLast Name
Is this person the business owner?*

YesNoOther
Contact Name of business owner*

First NameLast Name
Email*
example@example.com
Phone Number*

Area CodePhone Number
Mobile Number*

Area CodePhone Number
Address*

Street Address

Street Address Line 2

CityCounty

Post CodeCountry
Please confirm the following that applies to you*

Registered BusinessSole Trader
Please confirm Sole Trader Name or Registered Business Name*
By selecting here, I confirm that I have attached or will attach a duly signed copy of the event Terms and Conditions and that I am authorised to sign and submit this on behalf of the Business Owner/Trader/Applicant.*

Terms and Conditions Accepted by Caterer
Please note that if you do not have a copy of the terms and conditions, a blank copy of this can be downloaded in the last section of this form. This can also be acessed via the Traders Event Information Sheet.

Please make sure that the uploaded copy of the signed terms and conditions has been initialed on each page and signed at the end of the document.

Your Bid
Bid amount*
Please note that VAT will be applied to all successful bid amounts
We require a product and price list, please select from below how you wish to provide this*

Provide the product and price list as textUpload a copy of the product and price list
Product & Price List: Please give detail of your offering, together with prices *
Product & Price List: Please upload a copy of your offering, together with prices *

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Your Unit / Pitch Dimensions & Setup
Please specify the exact sizes needed for unit to trade. The sizes you state must include and account for preparation space, tow bar etc.
Type of Unit*

StallTentMarqueePurpose Built Unit (PBU)Converted VehicleOther
Please state the exact size required for pitch. Length (m) x Depth (m) *
Please confirm the exact size required for pitch. Length (m) x Depth (m) *
Please confirm height of your unit/stall. Length (m) x Depth (m)*
By selecting Yes, I understand that the pitch I am applying for is an outdoor pitch and there is no cover/protection from the weather provided by the Festival.*

Yes
Your Stock Vehicle Requirements
Do you require a stock vehicle?*

YesNo
Please state type of stock vehicle*
Please confirm exact size of stock vehicle*
Please confirm measurements of stock vehicle. Length (m) x Depth (m) x Height (m)*

Your Pass Requirements
How many staff passes would you require to trade?*
Please confirm how many staff passes you would require to trade?*

Please state your camping requirements using the table below, each pitch allows space for a 2-3 berth tent.*

Rows	Camping is not required	1 pitch	2 pitches	3 pitches	4 pitches	5 pitches	6 pitches
Cherry Hinton Tent (£60 inc VAT charge per pitch)

If you require over 6 tent pitches, please state the total amount required here

Environmental/Ethical Impact Statement
Our aim is to minimise the environmental impact of the event where possible and utilise ethical practices (e.g. issues such as use of green packaging and bags, sourcing free-range/organic products, using local suppliers, promoting healthy eating, sustainable fish supplies etc.)

We are keen to ensure our environmental footprint is as minimal as possible, we uphold ethical practices . Please consider the environmental impact of your travel to the Festival and use the minimum number of vehicles possible to travel to the Festival by vehicle sharing. If you have the option please also use the most sustainable form where possible.

As per the event terms and conditions, any applications missing this statement will not be considered.
Please outline how you propose to minimise your environmental impact and utilise ethical practices at this event*
Please provide a copy of your environmental policy if applicable

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Safety Documentation & Other Information Required
Please include the following with your application. Your application will not be considered if the following is not included.
Main Arena Traders (Non-Food) Terms & Conditions 2026
Please upload a signed copy of the corresponding event terms and conditions*

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Please upload a copy of your Health & Safety Risk Assessment*

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Please upload a copy of your Fire Risk Assessment*

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Please upload a copy of your Third Party Liability Insurance (minimum £5 million)*

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Third Party Liability Insurance Expiry/Renewal Date *

DayMonthYear
Date
Please confirm Name and Address of Insurance Provider*
Please state Policy Number below*
Please upload a copy of any First Aid Training Certificates

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Please upload copies of any Gas Testing Certificates

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Please upload a copy/copies of any Electrical Testing Certificates/PAT Testing Certificates *

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Preferred Payment Method*

BACs or Internet BankingSecure online payment through websiteDebit card payment by phone
Please upload photos of your setup*

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Website
Facebook
Instagram
Twitter
Other
Please include any further information you would like us to be aware of below OR ask any questions you may have
Please note that we will endeavour to get back to any questions within 10 working days
By selecting the following, I agree to be contacted regarding applications for the following events organised by Cambridge City Council Cultural Services Team

All events organised by Cambridge City Council Cultural Services TeamFireworks NightMusic in the ParksOut of the Ordinary Festival
Please visit our website to find out more information on the events listed above: www.cambridgelive.org.uk/city-events
By selecting yes, I give consent for Cultural Services of Cambridge City Council to store any contact details and sensitive information submitted through this form for the purposes of managing my engagement with the event. Cultural Services will keep your details secure and we will never pass on your information to a third party without prior permission unless it is a requirement for us to do so in order to successfully manage your engagement with the Cambridge Folk Festival.*

Yes
Print Name*

First NameLast Name
Signed by*
Date*

DayMonthYear
Date
Should be Empty:

Rows	0	1	2	3	4	5
16-amp Single Phase Ceeform @ £104.00 each
32-amp Single Phase Ceeform @ £208.00 each

Trader (Non-Food) Application Form: Cambridge Folk Festival 2026

Your Company Details and Contact Information

Your Bid

Your Unit / Pitch Dimensions & Setup

Your Stock Vehicle Requirements

Your Power Requirements

Your Pass Requirements

Environmental/Ethical Impact Statement

Safety Documentation & Other Information Required