SCAPE

MARKETING COORDINATOR (Proposals)

NEW YORK, NY  |  NEW ORLEANS, LA

 

ABOUT SCAPE

SCAPE is a landscape architecture and urban design practice headquartered in New York with offices in New Orleans and San Francisco. We design and advocate for the ecologically restorative and socially engaged landscapes, urban environments, and nature-based infrastructure of the future.

Our staff of over 80 individuals includes landscape architects, urban planners, architects, ecological designers, horticulturists, and community engagement professionals—and a deep bench of technical expertise related to construction, regulation, and agency review. We work across disciplines, collaborating with architects, developers, engineers, foundations, agencies, institutions, and grassroots environmental justice and community groups on projects across scales.

ABOUT THE ROLE

The Marketing Coordinator has a critical role within the Marketing Team at SCAPE. We are seeking a candidate with a minimum of two (2) years of experience working hands-on with RFP/Q proposal submissions in the AEC industry. An ideal applicant has a full understanding of the RFP/Q response process and associated workflow/content; is highly organized; possesses an expert command of Adobe InDesign; brings strong writing skills with the ability to translate key design themes into narrative content, has an exacting eye for detail; and works well in a team environment, bringing a self-motivated, problem-solving attitude.

The Marketing Team currently consists of a Director of Marketing, a Director of Business Development, a Communications Manager, and another Marketing Coordinator—collectively overseen by SCAPE’s Managing Principal. This role will primarily report to the team’s two Directors to support the proposal production process.

The Marketing & Proposals Coordinator will bring efficiency to both the “front” and “back end” of marketing—helping maintain an up-to-date, well-organized cache of marketing materials that describe our existing portfolio while also crafting thoughtful, graphically-compelling materials in the pursuit of new work. Strong working familiarity with InDesign templates and following a set of brand standards is an absolute prerequisite.

LOCATION

This role is based in either our New York headquarters or our New Orleans office. The role is in-person with some flexibility to work from home in alignment with company policy.

COMPENSATION

The salary range is $55,000-$70,000 and commensurate with experience. This is a full-time, salaried position with medical, dental, vision, 401(k) and transit benefits. 

RESPONSIBILITIES

The Marketing Coordinator will support all levels of the proposal (RFP/Q response) process, including:

• Reviewing RFP/Q briefs and drafting summaries for Principal review/Go-No Go decisions;
• Managing proposal content layouts—drafting and compiling visually-compelling, well-edited proposals in Adobe InDesign for diverse project pursuits;
• Coordinating among subconsultant teams—running point on correspondence and materials requests for often large and multi-disciplinary teams of peer firms and collaborators;
• Drafting interview decks—laying out visually-compelling presentation decks for the interview process;
• Coordinating review and edits of graphic materials and narrative content with an exacting attention to detail—administering a timely review process with the SCAPE Principal Team and collaborators, entering edits and maintaining an orderly file structure along the way;
• Drafting original proposal materials (as needed)—including tailored project descriptions, approach/project understanding text, and other first-draft text for baseline use;
• Coordinating the submission of print and digital proposals—including work with local printers to meet document specifications and timely delivery to meet hard deadlines.

The Marketing Coordinator will also maintain (and, if needed, draft original copies of) SCAPE’s marketing materials, including:

• Cutsheets (i.e., project summaries that include a description, key graphics/imagery, and supplementary project information);
• Resumes and headshots;
• Firm portfolios and promotional booklets;
• Overall file management (i.e., maintaining and updating graphics, photos, text, and other files/reference materials on the marketing drive).

Other work in support of the Marketing Team and Principal Team may be assigned on an as-needed basis (including but not limited to: coordinating lectures and special events, assembling awards submissions, making website updates, creating digital media, and other tasks). However, these secondary tasks will be staffed with both team Directors to ensure the appropriate time is available.

REQUIRED EXPERIENCE

A successful candidate will possess:

• A Bachelor’s degree or higher;
• A minimum of two (2) years of experience working hands-on with RFP/Q proposal submissions in the AEC industry
• Expertise in Adobe InDesign (a must)—specifically the formatting of print/digital materials, an understanding of templates, and an eye for graphic design;
• Experience leading RFP/Q responses, including the production of draft proposals and presentations in Adobe InDesign, courteous and timely coordination among subconsultants, and related tasks;
• Excellent writing and copyediting skills, with a strong attention to detail and understanding of audience and context;
• General knowledge and interest in the design field, including landscape architecture, urban planning/design, architecture, engineering, and related disciplines (i.e., real estate and economic development);
• Excellent organizational and time management skills—especially the ability to balance near-term (“high tide”) tasks requiring action with longer-term (“low tide”) initiatives requiring consistent follow-up;
• Strong relationship management skills, including the ability to “manage up” and facilitate a streamlined proposal process amid busy schedules.

ADDITIONAL QUALIFICATIONS

Though not required, the ideal candidate may also possess:

• Additional Adobe software skills (i.e., Photoshop, Illustrator, Premiere Pro, After Effects, etc.), especially photo/video editing;
• Basic graphic design skills (i.e., the ability to compose simple diagrams such as site maps, organizational charts, and graphic schedules).

DEADLINE & SUBMISSION

Please complete the application form and upload a cover letter, resume, and work sample (under 15 MB).

Applications will be reviewed on a rolling basis until October 27th, 2025 at 6 PM ET.

Please review the application portal and this job posting in detail before reaching out to jobs@scapestudio.com with any questions.

If the file size exceeds the limit for email attachments, please use a file transfer service such as Box or WeTransfer, so long as there is not an expiry time. Please limit work samples to 10 pages maximum. Acceptable examples of work include relevant written content, graphic layout work, project cutsheets, proposals, and/or other relevant print/digital media.

SCAPE Landscape Architecture is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, gender identity or expression, medical condition, veteran status, or any other basis as protected by federal, state, or local law. Salary is commensurate with qualifications and experience.