2026 New Club Affiliation Form

Thank you for your application to become a Club Member of your local State or Territory Gymnastics Association and Gymnastics Australia. We’re delighted to welcome you to the gymnastics community and look forward to supporting your club as we work together to provide positive experiences for participants across Australia.

The information collected through this process helps us better understand your club’s needs, enabling us to tailor our services to support your goals and the ongoing development of the sport. For further information about our Privacy Policy or Club Membership, please visit www.gymnastics.org.au or contact us directly.

Membership with Gymnastics Australia is subject to acceptance of the Terms & Conditions of Club Membership, including the National Membership Guidelines, and payment of the relevant membership fee. This process must be completed by an authorised Club Representative, as the Terms & Conditions apply to all Club Members.

If you have any questions or require assistance with this form, please don't hesitate to contact us - we're here to help.

 

Please refer to the Club Affiliation – Club Naming Policy for guidance on Club, Trading and Legal names.

In addition, please search your club’s name (both the full name and key components) using the Club Finder tool to ensure that it does not conflict with an existing affiliated club prior to submitting your affiliation form.

If your club’s name is the same as, or similar to, that of an existing club listed in the Club Finder, it is strongly recommended that you amend the proposed name to avoid potential confusion or conflict. In accordance with the Club Affiliation – Club Naming Policy, Gymnastics Australia reserves the right to require a club to change or amend its name where it is determined to be the same as, or too similar to, that of an existing affiliated club.

Please list all venues which your club will be conducting classes in as this information will be used advertise your Club on the Club Finder. 

For more information about Programs, please look at the Types of Gymnastics and Program sections on the Getting Started page.

To help us support your club as effectively as possible, we ask you to nominate individuals to a number of key workforce roles that are part of being an affiliated club.

Having this information on hand helps Gymnastics Australia and your State/Territory Association provide timely support, meet national standards, and deliver services that are tailored to your club’s needs.

One of these roles is the Club Administrator, who plays an important part in keeping things running smoothly. This includes registering all participants in the Gymnastics Australia membership database for insurance and reporting purposes, submitting and actioning athlete transfer requests, and keeping your club’s list of employees and volunteers up to date.

Need to add more Club employees or volunteers than the form allows?
Once your Club Portal access is set up, you’ll be able to register additional Club Personnel, Coaches, and Judges, as well as make updates as needed.

What is a WWCC?
WWCC stands for Working with Children Check (or an equivalent screening). You can find more information and guidance on obtaining a Working with Children Check here.

Assigning roles:
You can assign the same person to multiple roles.  If they are listed more than once on the form, please write their name and as above for the subsequent details.

 

In addition to personal accident insurance for registered Participant Members and Technical Members, Gymnastics Australia offers an optional National Risk Protection Program. This program provides Member Clubs with additional insurance cover, including Public & Products Liability and Management Liability, for those who choose to opt in.

For 2026 the National Risk Protection Program will continue to be administered by Marsh. We encourage you to review the program details at https://www.honansport.com.au/gymnastics-australia/ and complete the required declaration and fields.

Before entering into an insurance contract, you are required under the Insurance Contracts Act 1984 to disclose to the insurer all matters that you know, or could reasonably be expected to know, which are relevant to the insurer's decision to accept the insurance risk and the terms of coverage.

Please note that, as per the Insurance Statutory Notice, Personal Accident insurance will only be provided to your club’s members if they are registered as current members in Gymnastics Australia’s national database in line with the National Club Administration Policy.
For full details of insurance terms and conditions, please visit the Marsh website at https://www.au.marsh.com/sport/gymnastics-australia.html.

Venue and equipment safety checklist templates can be downloaded from the Gymnastics Australia Support Site.

1. As the authorised representative of the Club, I understand by not accurately disclosing this equipment status, that your Club and your participants may not be covered by insurance for future claims relating to this equipment.
   
   
2. As the authorised represenative of the the Club, I agree that
   • has read and understood the Insurance Statutory Notice.
   • declare that I am not aware of any claims or incidents at the Club that could give rise to a claim, other than noted above.
   • declare that the Club has conducted a venue and equipment safety check for each venue in the last 12 months, and commits to ongoing checks on a regular basis.

The Club is not purchasing Public/Products Liability and Management Liability Insurance in Gymnastics Australia's
National Risk Protection Program.

If you answered "NO" to purchasing Public/Products Liability and Management Liability Insurance for your club through
the National Risk Protection Program, please complete this step.

1. All clubs that do not purchase insurance through the Program must supply evidence of pre-existing and current insurance as per
   the coverage requirements detailed below. Failure to supply sufficient insurance documentation or evidence may cause delays with
   your affiliation.
   
   
2. By opting out of the National Risk Protection Program, the Club accepts liability of managing its own insurance program and that any risks as a result shall only be dealt with by the insurer of their choosing, noting the Club's statutory obligation to inform the chosen insurer of any claim event or incident.

3. Important: Clubs who elect to opt-out must maintain their Certificate of Currency at all times throughout the agreement. An updated version of the Certificate must be emailed to insurance@gymnastics.org.au and is required prior to the expiry of the previous version to avoid a lapse in affiliation.

4. These requirements must be maintained at all times throughout the agreement. If a Club's insurance coverage expires before 28
   February 2027, Clubs must forward a copy of their new certificate to their local State/Territory Member Association Club Contact
   (https://support.gymnastics.org.au/knowledgebase/article/KA-01198/en-us) as evidence of meeting the obligations of these minimum requirements.
   
   
5. Please review Gymnastics Australia's National Insurance Minimum Requirements below, and supply official documentation to verify
   that your Club's insurance policies complies with these minimum requirements and complete the declaration.
   
   

*Note: JOIN DATE refers to the nominated date of the Club's membership/affiliation approval. This date is nominated
by the State/Territory Member Association and recorded in Gymnastics Online as the Club's Start Date.

Note: If your policy expires prior to 28 February 2027, please provide updated policy documentation upon renewal of your insurance or contact Gymnastics Australia Club Support via clubsupport@gymnastics.org.au if you would like to purchase Public/Products Liability and Management Liability Insurance through Gymnastics Australia's National Insurance Program.

Discretion with opt-out policies may be afforded on a case-by-case basis at the discretion of the national body (being Gymnastics Australia) to any Club meeting the minimum criteria in 2026, exclusively limited to:

• Non-trampoline Gymsports; and
• Under 20 total athletes enrolled in the Club Member; or
• Are a Sporting Schools provider only; and
• Evidence of the inabability of the Club to obtain the required cover above, submitted to insurance@gymnastics.org.au.

Venue and equipment safety checklists templates can be found on the Gymnastics Australia Support Site.

1. As the authorised representative of the Club, I declare that the Club holds insurance policies which meet the minimum requirements defined in the above table of Gymnastics Australia's insurance minimum requirements.
   
   
2. Understand that failure to supply sufficient evidence of suitable insurance may cause delays in the 2025 club membership application for the Club.

Workers Compensation & General Building/Equipment Insurance

Gymnastics Australia’s National Insurance Program does not cover:

1. Workers compensation insurance/Workcover
   
   
2. General building and/or other equipment insurance. 

It should be noted that worker’s compensation insurance is a mandatory legal requirement for all employers (except exempt employers). Please contact the WorkCover/WorkSafe authority in your Club's state or territory for further information.

OneMusic

OneMusic Australia offers joint public performance licences so there is no longer any need for separate licence agreements. This allows music users to meet copyright obligations for the public performance of musical works, sound recordings and music videos. Gymnastics Australia has negotiated a heavily discounted per club rate for the OneMusic license.

If your Club does not opt into Gymnastics Australia’s OneMusic Licence Program, your Club must hold an alternative OneMusic licence. Use of music in any public spaces (such as waiting areas, reception, training area etc) without an appropriate music license by be a breach of the Federal Copyright Act.  

If your Club uses a facility owned/operated by a third party (such as a council owned hall or school gymnasium), OneMusic rights and licenses are non-transferrable to the Club e.g. a club based in a council owned facility are not covered by the council's OneMusic or equivalent license and will need to opt-in for OneMusic or obtain its own music license to avoid the risk of being non-compliant with the Copyright Act.

More information about Gymnastics Australia's OneMusic Program.

By signing below, the Club agrees to 

Club Membership Agreement 1

1. I am a duly authorised representative of the Club;
2. All of the information supplied in this Club Membership Form is correct at the time of completion and submission;
3. Each individual Owner and Operator of the Club is a fit and proper person to discharge the duties and responsibilities and exercise the rights and privileges associated with their role as Owner or Operator of a current Member Club;
4. The club currently complies with and will continue to comply with the Club Membership Terms and Conditions and for the duration of its membership.

Club Membership Agreement 2

That the Club agrees to be bound by and complies with the Club Membership Terms and Conditions. I acknowledge and agree that Membership of Gymnastics Australia and the applicable State/Territory Association is conditional upon the Club meeting and continuing to comply with all Affiliation Standards, the Terms and Conditions of Affiliation, all policies of Gymnastics Australia and the applicable State/Territory Association in force from time to time and is subject to the approval of the Board.

Data & Privacy Agreement

The Club agrees to Gymnastics Australia’s Privacy Policy:

1. the personal information provided in this Club Affiliation Form is collected, used and disclosed in accordance with the Gymnastics Australia privacy policy (available at https://www.gymnastics.org.au/privacy-policy). Gymnastics Australia and the State/Territory Association may use and disclose the personal information provided in this form for the gymnastics purposes of conducting and administrating and other related activities across Australia, providing you and the Club with member services or promotional material, complying with legal obligations or otherwise in accordance with the Gymnastics Australia Privacy Policy.
2. Gymnastics Australia may share information provided in this form with third parties such as affiliates and other organisations involved in gymnastics in Australia, companies engaged by Gymnastics Australia or the State/Territory Association to carry out functions and activities on their behalf including direct marketing, government agencies and Gymnastics Australia professional advisors, including their accountants, auditors, lawyers and insurers.
3. The personal information provided in this form is not generally disclosed to anyone outside Australia, other than the International Gymnastics Federation and other National Gymnastics Federations for the purposes of competing in international competitions.
4. The Gymnastics Australia Privacy Policy contains information about how to access and request correction of personal information, or how to make a complaint about the handling of personal information, and how the complaint will be dealt with by Gymnastics Australia 

Club Information Agreement

The Club agrees that all information provided in the Gymnastics Online Member Portal for my Club is true, accurate and complete. All information provided includes contact and location details, Club Personnel, Club Coach/Judge, Club participation and Club programs/gymsports.

Working with Children Check Agreement

The Club agrees that all people who are working or volunteering at the Club have been registered as Club Personnel and/or Coach/Judge connections and hold a current & valid Working with Children Check or equivalent.

 

By signing below, I agree to the 2026 Club Member Terms and Conditions of Gymnastics Australia and the applicable State/Territory Association. 

The 2026 Club Member Terms and Conditions covers the period from {date} to 28/2/2027. 

This agreement is executed by the Club in accordance with the requirements of section 127 of the Corporations Act 2001 (Cth)