1. All vendors must pay the booth fee within **one week of acceptance.**
   • Failure to pay within this timeframe will result in automatic release of the vendor spot.
2. Refund Policy
   • 100% refund if canceled **two months** before festival day (by December 13, 2025) (for all vendors).
   • 50% refund if canceled **eight weeks** before the festival day (by December 27, 2025) (for all vendors).
   • 20% refund if canceled **four weeks** before the festival day (by January 17, 2026) (for non-food vendors).
   • Food vendors' finalization is December 12, 2025; no refunds if canceled on or after this day.
   • Non-food vendor spots will be finalized by Saturday, January 24, 2026; no applications accepted or refunds after.

By signature of this agreement, the applicant acknowledges and fully understands the enclosed Rules and Regulations set forth by the Chinese Community Center (CCC) and will abide by them in whole and in part.

It is understood and agreed that CCC shall have no responsibility for the safekeeping of, damage to, or loss of any personal property under the control of the Applicant. Applicant assumes full responsibility for the safety of such property and the risk of all losses and damages that may occur as a result of any damage to or loss of such personal property.

1. Please be aware that the Houston Health Department has updated its Temporary Food Permit Application process to now require:

(a) a copy of your Texas Sales and Use Tax Permit (see page 6) and

(b) a copy of your Food Service Manager/Food Handler's certificate (see page 6)

2. Download the Food permit application under "Required Application Forms" here. Read and fill out.

3. Once CCC has selected you as a food vendor (we will notify you within 2-3 business days), you should submit your completed application via email to TempFoodPermit@HoustonTx.Gov along with:

• CCC's pre-filled owner/agent/event coordinator authorization form (We send it to you as an email attachment once you are approved by CCC Festival Admin.)
• And other required documents (photo id, copy of your Texas Sales and use tax id, food manager/handler certificate, etc.) as an attached (not embedded) pdf file or files.

If you are approved by the Houston Health Department, an invoice will be emailed to you at the applicant's email address provided on the application. If your application is not approved, it will be returned with a list of required revisions, missing documents, or additional details needed. When resubmitting a returned application, please resubmit the entire application, including the list of required revisions, not just the revisions.

4. Once you have received your invoice, you should pay as soon as you can (see page 6).

5. When you receive your food permit, please send a picture or scan to tedmunds@ccchouston.org as proof of permit. Bring this food permit with you on the day of the Festival, 2/14/2026.

6. In the situation that you submit your temporary food permit application close to the Festival date and you have not yet received your food permit, your payment receipt is acceptable as proof of permit for 14 days from the payment date (see page 6). 

CCC will accept your payment receipt as proof of permit if those 14 days from the payment date fall on our Festival date 2/14/2026. Please send us a picture or scan of your food permit to tedmunds@ccchouston.org

Houston Health Department could arrive for inspection day of the Festival, please make sure to comply with these requirements or your booth might be asked to shut down.

• INSPECTION: We suggest you designate one person to show the Health Department Inspector around your booth and answer any questions he/she may have regarding,
  • The temperature of the food;
  • the cleanliness of your booths, booth flooring;
  • your 5-gallon buckets of water to wash, rinse, and sanitize;
  • Your head coverings and gloves will all be checked by the city inspector.

• BOOTH SIGNAGE: Make a computer-printed name sign (max 8’ x 2’) to hang across the top of your booth to identify your booth.
  • MENU SIGNS with prices should be narrow in width (1-foot) and
  • longer in length to tape to the side supports of your booth.
  • You may want to have the capability to change your menu prices on site, so bring signage supplies with you.

CCC will provide you with a 120-volt outlet, with up to 1,000 watts of electricity. Please be aware that exceeding the power limit can cause an electricity outage for your booth.

Please list all possible equipment to be used (for example: Blenders, fryers, warmers, heat lamps, etc.).

The wattage of most appliances is usually stamped on the bottom or back of the appliance, or on its nameplate. The wattage listed is the maximum power drawn by the appliance.

NOTE: Vendor layout will spread power usage to eliminate any risk of outages.