Conditions Of Hire
PAYMENT
1. Where the function centre has been booked for a major event or for multiple days, a 30% deposit of the total hire fee may be requested prior to the event.
2. Businesses/individuals will be sent an invoice for the hire of the centre within 5 business days following hire.
BOOKING
3. At least 7 days’ notice is required to secure a booking of the function centre.
4. All booking requests will be accepted or denied within 3 business days of form completion.
CANCELLATION
5. Athletics Tasmania must be advised of (and have acknowledged) the cancellation of a booking at least 7 days prior to the event.
6. Cancellation of a booking within 7 days will incur a charge of 50% of the total hire cost.
7. A booking cancelled within 3 working days will incur a charge of 100% of the total hire cost.
CLEANING
8. The function rooms, foyer area, toilets and building access are to be left clean and tidy at the conclusion of an event. Rubbish receptacles are provided in which all litter is to be placed.
9. Should the function rooms be left in a condition requiring the centre operators to undertake significant extra cleaning, a cleaning fee of $100 will be charged to the hirer.
SECURITY
10. The hirer will be responsible for the safe keeping of all property within the Domain Athletics Centre function facility during the term of hire and shall reimburse Athletics Tasmania any costs resulting from the repair/replacement of any item damaged or lost.
11. Any authorised officer of Athletics Tasmania shall at all times be entitled to free access to the facility on official business.
12. In the event of the hirer’s authorised representative losing or not returning the security fob for entry to the facility on the next business day (or as agreed with the Athletics Tasmania office), the cost of a replacement fob will be charged to the hirer.
13. If the security alarm at the facility is not activated and the door is not locked by an external hirer at the conclusion of the event (in accordance with the booking hours agreed with the Athletics Tasmania office), the call-out fee for the security company or Tasmanian Athletics staff equivalnent will be charged to the hirer.
GENERAL
14. Any person under the influence of alcohol or other substances will not be permitted access to the facility.
15. The sale of alcohol is not permitted unless the relevant permit is provided to Athletics Tasmania prior to the event.
16. Any electrical equipment brought in by the hirer that is used within the function centre must be tagged and tested by a qualified electrician prior to being utilised. Any costs associated with call-outs or repairs as a result of this condition not being adhered to will be invoiced to the hirer.
17. Should the lights or heaters be left on following departure of the venue, a charge of $50.00 will be added to the invoice for the hire of the facility.
NON-COMPLIANCE and PUBLIC LIABILITY
18. The hirer is to be responsible for any damage whatsoever, howsoever and to whomsoever caused and is to be responsible for all claims, costs, actions and demands in respect to the injury to or death of any person or loss or damage to any property arising out of or in connection with the use of the premises subject to this booking by the Hirer, or his, her, its servants, agents, employees or any person acting for or on behalf of the Hirer during the term of the booking or any extension thereof and must indemnify and keep indemnified Athletics Tasmania against all damages, claims, costs, actions and demands aforesaid provided that the Hirer shall not be required to indemnify Athletics Tasmania against loss or damage to the extent that such loss or damage is caused by or contributed to by Athletics Tasmania, its servants, agents or employees.
AMENDMENTS
19. Athletics Tasmania reserve the right to amend these Conditions of Hire without notice