Sweet Pea Supporter

Sweet Pea Supporter

Volunteer Application

Volunteer Opportunities

Personal Information

Volunteer Options

Skills, Experience, & Interests

Communications for On-boarded Volunteers

We Appreciate You!

Annual Information Update & Agreements

Bio and Other Info

Successes, Challenges, Opportunities

Agreements

Advocate Agreement

ADVOCATE TERMS & AGREEMENTS

Communications

Reporting & Committees

Disclosure of Financial Interest

Division Coordinator Agreement

DIVISION COORDINATOR TERMS & AGREEMENTS

Communications

Reporting

Disclosure of Financial Interest

We Appreciate You!

Sweet Pea Supporter
Interested in VolunteeringExisting VolunteerExisting Advocate or Division Coordinator

Volunteer Application
- Personal Information
- Name*
  
  First NameLast Name
- Birthday*
  
  MonthDayYear
- Phone Number*
  Please enter a valid phone number.Format: (000) 000-0000.
- Email*
  example@example.com
- Mailing Address*
  
  Street Address
  
  Street Address Line 2
  
  CityState / Province
  
  Postal / Zip Code
- Current Time Zone*
- Please select all that apply:*
- Have you ever been convicted of or pleaded no contest to a crime? *
- Please submit a headshot on neutral background for the Internal-Use-Only Directory*
- Bio: Please tell us a bit about you, your family, and your NICU experience(s)*
- Please list the Name(s) & Birthday(s) of your Sweet Pea(s)!
- Remembrance: Angel Anniversary & Name
- Volunteer Options
- Please select one of the options below for the type of vounteering you are most interested in for Project Sweet Peas. If you are interested in more than one, please email us at Info@ProjectSweetPeas.com for more information!
  
  Here are the types of Volunteer Levels:
  - Hands-on Volunteering
    
    Knitting, crocheting, sewing, or crafting items
    
    Visiting on site to assemble kits or packages
    
    Assisting at events for setup, volunteer tables, cleanup, etc
    
    This option is very flexible and can be as involved as you are comfortable!
  - Skills-based Volunteering
    
    Creating digital content for Social Media, blogs, website
    
    Marketing or designing graphics
    
    Communications and outreach
    
    Grant writing and Fundraising at various levels
  - Not Sure
    
    If you aren't sure what best suits you, or have an idea that might not fit in with the other options, please use that selection to let us know!
- Hands-On VolunteeringSkills-Based VolunteeringNot Sure/Other - Please specify:

- Please provide Dates & Times that are best for a brief online meeting to discuss these options:*
  
  MonthDayYear
  Date
  Hour MinutesAM/PM Option
- MonthDayYear
  Date
  Hour MinutesAM/PM Option
- MonthDayYear
  Date
  Hour MinutesAM/PM Option
- MonthDayYear
  Date
  Hour MinutesAM/PM Option
- We Appreciate You!
  
  Thank you for taking the time to fill out this form and your support of Project Sweet Peas!
- As a Volunteer, what kind of appreciation would mean the most to you?*
- Comments & Questions

Annual Information Update & Agreements

Thank you for your continued dedication to Project Sweet Peas! Please confirm your details and update anything necessary to keep our contact files current.
Name*

First NameLast Name
Email*
example@example.com
- YesNo
- Phone Number
  Please enter a valid phone number.Format: (000) 000-0000.
- Address
  
  Street Address
  
  Street Address Line 2
  
  CityState / Province
  
  Postal / Zip Code
- Bio and Other Info
  
  If you have never filled this out or have not updated in a while, please fill in all fields!
- Birthday (only Month and Day will be shared internally!)*
  
  MonthDayYear
- Brief Bio: Please tell us a bit about you, your family, and your NICU &/or Project Sweet Peas experience(s)*
- Please submit a headshot on neutral background for the Internal-Use-Only Directory*
- Please list the Name(s) & Birthday(s) of your Sweet Pea(s)!
- Remembrance: Angel Anniversary & Name
- Successes, Challenges, Opportunities
- Pea: What is a positive individual moment or contribution? This could be a personal success or highlight, like a single perfect pea in the pod!*
- Pod: What held you (or your team) together? This could be some kind of support, cooperation, or shared success!*
- Split: What are any issues that have been encountered, or sources of tension or concern? This is a great way to identify problems an areas of improvement!*
- Any other thoughts or suggestions?

Agreements

Please select your role below to fill out the correct agreement for your position:
AdvocateDivision CoordinatorNeither

ADVOCATE TERMS & AGREEMENTS

Please complete the fields below as part of your annual commitment to Project Sweet Peas.

Communications

We rely heavily on open communication between all parts of Project Sweet Peas in order to successfully service thousands of NICU families each year. To facilitate that, we use the Slack Communication Tool (website, app, desktop) for almost all communications in addition to a Project Sweet Peas assigned email address. In order to ensure information is delivered and received accurately, a minimum of once weekly Slack message and Gmail checks are required. Failure to meet the minimum communication requirements may lead to revocation of volunteer status.
I will check and respond to my PSP emails a minimum of once weekly:*
I will check and respond to my Slack messages a minimum of once weekly:*

Reporting & Committees

In order to maintain our nonprofit status and be able to apply for/receive grant funding, PSP must provide documented volunteer hours, so it is essential for all volunteers to submit hours and workbook reports monthly. Additionally, it is incredibly important for Advocates to serve on one of PSP's National Committees; a minimum of 5 hours monthly is required for the term of this agreement. Failure to meet these requirements may lead to revocation of volunteer status.
I will submit volunteer hours and workbook reports on a monthly basis:*
I will serve a minimum of 5 hrs/month on a National Committee.*

Disclosure of Financial Interest

A "conflict of interest," arises when a person in a position of authority over an organization, such as an Officer, Director, or Key Volunteer, may benefit financially from a decision he or she could make in such capacity, including indirect benefits.
I AM aware of any financial interest involving me or a family member that could present a conflict of interest that I have not disclosed either above or in a previous disclosure statement.I AM NOT aware of any financial interest involving me or a family member that could present a conflict of interest that I have not disclosed either above or in a previous disclosure statement.

Please list the person, relation, and description of any and all Conflicts of Interest:

Rows	Name	Relation	Transactions or arrangements with the Organization	Transactions or affiliations with other nonprofit organizations	Substantial business or investment holdings	Transactions or affiliations with businesses not listed
1
2
3
4
5
6
7
8
9
10

I understand that this agreement must be reviewed and approved by the Board of Directors and will be in effect for one year from the date of approval, and further agree to provide the services outlined in this form.*

Rows	Totals
Donations
Grants
Fundraiser 1
Fundraiser 2
Fundraiser 3
Fundraiser 4
Fundraiser 5

DIVISION COORDINATOR TERMS & AGREEMENTS

Please complete the fields below as part of your annual commitment to Project Sweet Peas.

Communications

We rely heavily on open communication between all parts of Project Sweet Peas in order to successfully service thousands of NICU families each year. To facilitate that, we use the Slack Communication Tool (website, app, desktop) for almost all communications in addition to a Project Sweet Peas assigned email address. In order to ensure information is delivered and received accurately, a minimum of once weekly Slack message and Gmail checks are required. Additionally, it is incredibly important for Division Coordinators to support PSP by participating in Group Fundraising efforts. Failure to meet the minimum communication requirements may lead to revocation of volunteer status.
I will check and respond to my PSP emails a minimum of once weekly:*
I will check and respond to my Slack messages a minimum of once weekly:*
I will participate in Group Fundraisers.*

Reporting

In order to maintain our nonprofit status and be able to apply for/receive grant funding, PSP must provide documented volunteer hours, so it is essential for all volunteers to submit hours and workbook reports monthly. In addition, receipts of any purchases made must be submitted to the organization for account balancing for IRS reporting and budgeting. Failure to meet these requirements may lead to revocation of volunteer status.
I will submit volunteer hours and workbook reports on a monthly basis:*
I will submit all receipts for expenses monthly:*

Disclosure of Financial Interest

A "conflict of interest," arises when a person in a position of authority over an organization, such as an Officer, Director, or Key Volunteer, may benefit financially from a decision he or she could make in such capacity, including indirect benefits.
I AM aware of any financial interest involving me or a family member that could present a conflict of interest that I have not disclosed either above or in a previous disclosure statement.I AM NOT aware of any financial interest involving me or a family member that could present a conflict of interest that I have not disclosed either above or in a previous disclosure statement.

Please list the person, relation, and description of any and all Conflicts of Interest:

Rows	Name	Relation	Transactions or arrangements with the Organization	Transactions or affiliations with other nonprofit organizations	Substantial business or investment holdings	Transactions or affiliations with businesses not listed
1
2
3
4
5
6
7
8
9
10

I understand that this agreement must be reviewed and approved by the Board of Directors and will be in effect for one year from the date of approval, and further agree to provide the services outlined in this form.*

- We Appreciate You!
  
  Thank you for taking the time to fill out this form and your support of Project Sweet Peas!
- As a Volunteer, what kind of appreciation would mean the most to you?*
- Comments & Questions
Should be Empty:

Rows	Weekly	Monthly
1-5 Hours
10-20 Hours
20+ Hours
Flexible
Unsure

Rows	Excellent	Average	Fair	Minimal	None
General Computer Skills
Facebook
Instagram
Twitter/X
TikTok
LinkdIn
Slack
Gmail
Google Docs
Google Sheets
Microsoft Word
Microsoft Excel
Microsoft Powerpoint
Reading/Writing - English
Reading/Writing - Spanish
Speaking - English
Speaking - Spanish

Rows	Hospital Name	Number of Beds	Contact Name	Contact Title	Contact Email/Phone	Care Packages	Memory Boxes/Bereavement	NICU Grad	NICU Milestone	NICU Awareness Packages	In-Hospital Events	Sibling	Other
1
2
3
4
5
6
7
8
9
10

Rows	Description	Total Expense
Program Events
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Other

Fundraiser Name

Description

Estimated Expenses

Estimated Income

Estimated Profit