Sweet Pea Supporter

Sweet Pea Supporter

Volunteer Application

Welcome to Project Sweet Peas!

How Volunteers Make a Difference

Level of Commitment

All About You!

How Would You Like to Help?

Based on your selections, it appears that you are under 18; we love all volunteers, so please choose from the options below!

Local RI Volunteers

Availability

Skills, Experience, & Interests

Communications for On-boarded Volunteers

Please provide a few options for your availability for a brief online meeting; weekends and evening times are available!

We Appreciate You!

Annual Information Update & Agreements

Pea, Pod, Split!

Agreements, Commitments, & Terms

Advocate Agreement

Hospital Information

Deliveries

ADVOCATE TERMS & COMMITMENTS

Communications

Reporting & Committees

Disclosure of Financial Interest

Signature

Division Coordinator Agreement

Hospital Information

Deliveries & Fundraising/Income Estimates

Key Volunteers

DIVISION COORDINATOR TERMS & COMMITMENTS

Communications

Reporting

Disclosure of Financial Interest

ONBOARDING TERMS & AGREEMENTS

Personal Information

Terms & Agreements

Communications

Reporting

Disclosure of Financial Interest

We Appreciate You!

Sweet Pea Supporter
Welcome to Project Sweet Peas!

We a-PEA-ciate you stopping by!
What brings you to Project Sweet Peas today?

Volunteer Application
All About You!
Name

First NameLast Name
Birthday

MonthDayYear
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email (New Volunteer)
example@example.com
Mailing Address

Street Address

Street Address Line 2

CityState

Zip Code
Current Time Zone
Please select all that apply:
Have you ever been convicted of or pleaded no contest to a crime?
Bio: Please tell us a bit about you, your family, and your NICU experience(s)
Please list the Name(s) & Birthday(s) of your Sweet Pea(s)!
Remembrance: Angel Anniversary & Name
How Would You Like to Help?
Please select one of the options below for the type of vounteering you are most interested in for Project Sweet Peas. If you are interested in more than one, please email us at Info@ProjectSweetPeas.com for more information!

Here are the types of Volunteer Levels:
- Hands-on Volunteering
  - Knitting, crocheting, sewing, or crafting items
  - Visiting on site to assemble kits or packages
  - Assisting at events for setup, volunteer tables, cleanup, etc
  - This option is very flexible and can be as involved as you are comfortable!
- Skills-based Volunteering
  - Creating digital content for Social Media, blogs, website
  - Marketing or designing graphics
  - Communications and outreach
  - Grant writing and Fundraising at various levels
- Not Sure
  - If you aren't sure what best suits you, or have an idea that might not fit in with the other options, please use that selection to let us know!
What Volunteer Options MOST interest you?

Not Sure/Other - Please specify:

Based on your selections, it appears that you are under 18; we love all volunteers, so please choose from the options below!
Are you local to Rhode Island?
Would you be interested in assembling items for Project Sweet Peas if they were shipped to you? We would provide a return label as well.
Please provide your name:

First NameLast Name
Email
example@example.com
Because our products go to hospitals, they must be assembled in smoke-free homes and in a pet-free area.
Is your home smoke-free? (This includes all tobacco products and smoke-producing devices such as e-cigarettes, vapes, pipes, etc.)
Do you have a pet-free area where you can assemble/craft items?
Please let us know if you have a specific skill like sewing, knitting, crocheting, or if there was a project you heard about you would be interested in assembling:

Please provide a few options for your availability for a brief online meeting; weekends and evening times are available!
All days and times are available (weekends and evenings too!)

MonthDayYear
Date
Hour MinutesAM/PM Option
MonthDayYear
Date
Hour MinutesAM/PM Option
MonthDayYear
Date
Hour MinutesAM/PM Option
MonthDayYear
Date
Hour MinutesAM/PM Option
We Appreciate You!

Thank you for taking the time to fill out this form and your support of Project Sweet Peas!
As a Volunteer, what kind of appreciation would mean the most to you?
Comments & Questions

Annual Information Update & Agreements

Thank you for your continued dedication to Project Sweet Peas! Please confirm your details and update anything necessary to keep our contact files current.
Name

First NameLast Name
Email (Current Volunteer)
example@example.com
Do you need to update ANY contact information, like address, phone, bio, headshot, or important dates/anniversaries?
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Birthday (only Month and Day will be shared internally!)

MonthDayYear
Brief Bio: Please tell us a bit about you, your family, and your NICU &/or Project Sweet Peas experience(s)
Please submit a headshot on neutral background for the Internal-Use-Only Directory
Name(s) & Birthday(s) of your Sweet Pea(s):
Remembrance: Angel Anniversary & Name
Pea, Pod, Split!

Successes, Challenges, Opportunities
Pea: What is a positive individual moment or contribution? This could be a personal success or highlight, like a single perfect pea in the pod!
Pod: What held you (or your team) together? This could be some kind of support, cooperation, or shared success!
Split: What are any issues that have been encountered, or sources of tension or concern? This is a great way to identify problems an areas of improvement!
Any other thoughts or suggestions?

Agreements, Commitments, & Terms

Please select your role below to fill out the correct form for your position:
Role

ADVOCATE TERMS & COMMITMENTS

Please complete the fields below as part of your annual commitment to Project Sweet Peas.
Communications

We rely heavily on open communication between all parts of Project Sweet Peas in order to successfully service thousands of NICU families each year. To facilitate that, we use the Slack Communication Tool (website, app, desktop) for almost all communications in addition to a Project Sweet Peas assigned email address. In order to ensure information is delivered and received accurately, a minimum of once weekly Slack message and Gmail checks are required. Failure to meet the minimum communication requirements may lead to revocation of volunteer status.
I will check and respond to my PSP emails a minimum of once weekly:
I will check and respond to my Slack messages a minimum of once weekly:
Reporting & Committees

In order to maintain our nonprofit status and be able to apply for/receive grant funding, PSP must provide documented volunteer hours, so it is essential for all volunteers to submit hours and workbook reports monthly. Additionally, it is incredibly important for Advocates to serve on one of PSP's National Committees; a minimum of 5 hours monthly is required for the term of this agreement. Failure to meet these requirements may lead to revocation of volunteer status.
I will submit volunteer hours and workbook reports on a monthly basis:
I will serve a minimum of 5 hrs/month on a National Committee.
Disclosure of Financial Interest

A "conflict of interest," arises when a person in a position of authority over an organization, such as an Officer, Director, or Key Volunteer, may benefit financially from a decision he or she could make in such capacity, including indirect benefits.
Disclosure

Please list the person, relation, and description of any and all Conflicts of Interest:

Rows	Name	Relation	Transactions or arrangements with the Organization	Transactions or affiliations with other nonprofit organizations	Substantial business or investment holdings	Transactions or affiliations with businesses not listed
1
2
3
4
5
6
7
8
9
10

Signature
I understand that this agreement must be reviewed and approved by the Board of Directors and will be in effect for one year from the date of approval, and further agree to provide the services outlined in this form.

Rows	Totals
Donations
Grants
Fundraiser 1
Fundraiser 2
Fundraiser 3
Fundraiser 4
Fundraiser 5

DIVISION COORDINATOR TERMS & COMMITMENTS

Please complete the fields below as part of your annual commitment to Project Sweet Peas.
Communications

We rely heavily on open communication between all parts of Project Sweet Peas in order to successfully service thousands of NICU families each year. To facilitate that, we use the Slack Communication Tool (website, app, desktop) for almost all communications in addition to a Project Sweet Peas assigned email address. In order to ensure information is delivered and received accurately, a minimum of once weekly Slack message and Gmail checks are required. Additionally, it is incredibly important for Division Coordinators to support PSP by participating in Group Fundraising efforts. Failure to meet the minimum communication requirements may lead to revocation of volunteer status.
I will check and respond to my PSP emails a minimum of once weekly:
I will check and respond to my Slack messages a minimum of once weekly:
I will participate in Group Fundraisers.
Reporting

In order to maintain our nonprofit status and be able to apply for/receive grant funding, PSP must provide documented volunteer hours, so it is essential for all volunteers to submit hours and workbook reports monthly. In addition, receipts of any purchases made must be submitted to the organization for account balancing for IRS reporting and budgeting. Failure to meet these requirements may lead to revocation of volunteer status.
I will submit volunteer hours and workbook reports on a monthly basis:
I will submit all receipts for expenses monthly:
Disclosure of Financial Interest

A "conflict of interest," arises when a person in a position of authority over an organization, such as an Officer, Director, or Key Volunteer, may benefit financially from a decision he or she could make in such capacity, including indirect benefits.
Disclosure

Please list the person, relation, and description of any and all Conflicts of Interest:

Rows	Name	Relation	Transactions or arrangements with the Organization	Transactions or affiliations with other nonprofit organizations	Substantial business or investment holdings	Transactions or affiliations with businesses not listed
1
2
3
4
5
6
7
8
9
10

I understand that this agreement must be reviewed and approved by the Board of Directors and will be in effect for one year from the date of approval, and further agree to provide the services outlined in this form.

ONBOARDING TERMS & AGREEMENTS

Welcome to Project Sweet Peas - you are almost there! Please complete the fields below to finish your Volunteer Onboarding process.
Personal Information
Name

First NameLast Name
Email (Onboarding Volunteer)
example@example.com
Do you need to update your phone number or address?
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Please submit a headshot on neutral background for the Internal-Use-Only Directory
Birthday (only Month and Day will be shared internally!)

MonthDayYear
Terms & Agreements
Communications

We rely heavily on open communication between all parts of Project Sweet Peas in order to successfully service thousands of NICU families each year. To facilitate that, we use the Slack Communication Tool (website, app, desktop) for almost all communications in addition to a Project Sweet Peas assigned email address. In order to ensure information is delivered and received accurately, a minimum of once weekly Slack message and Gmail checks are required. Failure to meet the minimum communication requirements may lead to revocation of volunteer status.
I will check and respond to my PSP emails a minimum of once weekly:
I will check and respond to my Slack messages a minimum of once weekly:
Reporting

In order to maintain our nonprofit status and be able to apply for/receive grant funding, PSP must provide documented volunteer hours, so it is essential for all volunteers to submit hour reports monthly.
I will submit volunteer hours on a monthly basis:
Disclosure of Financial Interest

A "conflict of interest," arises when a person in a position of authority over an organization, such as an Officer, Director, or Key Volunteer, may benefit financially from a decision he or she could make in such capacity, including indirect benefits.
Disclosure

Please list the person, relation, and description of any and all Conflicts of Interest:

Rows	Name	Relation	Transactions or arrangements with the Organization	Transactions or affiliations with other nonprofit organizations	Substantial business or investment holdings	Transactions or affiliations with businesses not listed
1
2
3
4
5
6
7
8
9
10

I understand that this agreement must be reviewed and approved by the Board of Directors and will be in effect for one year from the date of approval, and further agree to provide the services outlined in this form.

We Appreciate You!

Thank you for taking the time to fill out this form and your support of Project Sweet Peas!
As a Volunteer, what kind of appreciation would mean the most to you? (You can select more than one!)
Comments & Questions
Should be Empty:

Rows	Weekly	Monthly
1-5 Hours
10-20 Hours
20+ Hours
Flexible
Unsure

Rows	Monday	Tuesday	Wednesday	Thursday
10:00am
11:00am
12:00pm
1:00pm
2:00pm
3:00pm

Rows	Excellent	Average	Fair	Minimal	None
General Computer Skills
Facebook
Instagram
Twitter/X
TikTok
LinkdIn
Slack
Gmail
Google Docs
Google Sheets
Microsoft Word
Microsoft Excel
Microsoft Powerpoint
Reading/Writing - English
Reading/Writing - Spanish
Speaking - English
Speaking - Spanish

Rows	Hospital Name	Number of Beds	Contact Name	Contact Title	Contact Email/Phone	Care Packages	Memory Boxes/Bereavement	NICU Grad	NICU Milestone	NICU Awareness Packages	In-Hospital Events	Sibling	Other
1
2
3
4
5
6
7
8
9
10

Fundraiser Name

Description

Estimated Expenses

Estimated Income

Estimated Profit

Rows	Description	Total Expense
Program Events
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Deliveries
Other