Avening Hall Booking Request Form Logo

  • Avening Hall Rental Request

    Thanks for your interest in renting the Avening Hall. Please fill in the form below and one of our volunteers will be in touch. Please note all rentals are subject to availability. Your booking is not confirmed until a final agreement has been made by both parties and payment has been received.

  • Our volunteers are here to serve... a bit:)

    The Avening Community Centre is a volunteer-run facility, and as such, renters should expect a self-serve experience. We are dedicated to ensuring the facility is ready for you but all setup, takedown, and general coordination are the responsibility of the user. We appreciate your understanding and cooperation in helping us keep this community space accessible and affordable.
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                                  Daily rental Full-day access to:• Upper Hall with stage, meeting room and washroom• Lower Hall with and washrooms• Tables and chair to be set up by renter🚫 Kitchen not included - can be added upon request for additional fee🚫 Bowling not included - can be added upon request for additional fee
                                  $300.00CAD
                                    
                                  Weekend RentalFriday noon to Sunday noon, including:• Upper Hall with stage, meeting room and washroom• Lower Hall with and washrooms• Tables and chair to be set up by renter🚫 Kitchen not included - can be added upon request for additional fee🚫 Bowling not included - can be added upon request for additional fee
                                  $600.00CAD
                                    
                                  Kitchen Rental - (With Daily Rental)Must be added separately to hall bookings for each day of use. Includes use of all items in the kitchen area. Renter responsible for full cleaning of the kitchen or requesting custodial aid after the event.
                                  $90.00CAD
                                    
                                  Kitchen Rental (With Weekend Rental)Must be added separately to hall bookings for each day of use. Includes use of all items in the kitchen area. Renter responsible for full cleaning of the kitchen or requesting custodial aid after the event.
                                  $170.00CAD
                                    
                                  Kids Bowling Party (Ages 15 & under)Includes use of bowling lanes and basement only for four hours. Bowling Alley use subject to Pinsetter availability (add $20 per hour - min 2 hours)
                                  $100.00CAD
                                    
                                  Adult Bowling Party (16 & over)Includes use of bowling lanes and basement only for four hours. Bowling Alley use subject to Pinsetter availability (add $20 per hour - min 2 hours)
                                  $150.00CAD
                                    
                                  Add bowling to Daily or Weekend RentalBowling Alley use for four hours. Subject to Pinsetter availability (add $20 per hour - min 2 hours)
                                  $75.00CAD
                                    
                                  Fitness UsageAvailable to not-for-profit and for profit groups providing fitness programming. Four hour period Monday to Thursday ONLY.
                                  $50.00CAD
                                    
                                  Not-for-profit usage - half dayAvailable to not-for-profit groups providing information and education programming. Four hour period Monday to Thursday ONLY.
                                  $50.00CAD
                                    
                                  Non-profit usage - full dayAvailable to not-for-profit groups providing information and education programming. Eight hour period Monday to Thursday ONLY.
                                  $100.00CAD
                                    
                                  Business usageAvailable to for-profit groups providing information and education programming. Up to eight hours Monday to Thursday ONLY.
                                  $200.00CAD
                                    
                                  Professional sound and lightSubject to technician approval. This includes audio gear and a house technician. Price includes house sound and lights and 6 hours of service time. User must provide full stage plot and run of day schedule.
                                  $750.00CAD
                                    
                                  Commercial kitchen use - kitchen onlyAvailable Monday to Thursday only. Rental min. 4 hours Additional hours $15. Includes use of all items in the kitchen area. Renter responsible for full cleaning of the kitchen. The hall may be used by other renters not requiring kitchen use.
                                  $75.00CAD
                                    
                                  Commercial kitchen use - additional hoursAvailable Monday to Thursday only as add-on to commercial use above. Select the number of hours required in addition to kitchen only use above.
                                  $15.00CAD
                                    
                                  Basic sound systemIncludes microphone and speakers.
                                  $75.00CAD
                                    
                                  Subtotal
                                  $0.00CAD
                                  Tax
                                  $0.00CAD
                                  Total
                                  $0.00CAD
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                                • Terms & Conditions

                                  The Avening Community Centre is a volunteer-run facility. Renters are expected to be self-sufficient and responsible for their own setup, operation, and cleanup.

                                • Rental deposit

                                  A non-refundable deposit of 50 per cent must be made to confirm the booking.

                                • Entry/key pick up

                                  It is the responsibility of the renter to contact the booking agent no less that one week in advance of the event date to arrange entry to the facility.

                                • Payment

                                  The balance of the rental and service fee must be made prior to pick up of the key for daily rentals.

                                • Alcohol - Special Occasion Permits (SOPs)

                                  The renter is responsible for submitting an application for a special occasion permit from the AGCO if they are having alcohol at their rental event. The renter must read and adhere to the Clearview Township’s Municipal Alcohol Risk Management Policy and adhere to applicable Federal, Provincial and Municipal legislation and regulations. It is the responsibility of the renter to pay the applicable fee to the AGCO for their SOP.

                                • Liability & Insurance

                                  Renters conducting high-risk events or business’ renting facilities are required to provide proof of insurance in the amount of $5 million dollars with the Township of Clearview named as an additional insured. A low-risk insurance guide is available on the Discover Clearview website. Please ensure that the insurer names “The Corporation of the Township of Clearview” as a third-party insured. The name and address to list as third-party insured is: The Corporation of the Township of Clearview217 Gideon St. Stayner, Ontario L0M 1S0. Tel: (705) 428-6230. Fax: (705) 428-0288

                                • Liability & Insurance

                                  If you have any questions about what specifications your event may require, please visit discoverclearview.ca/community-events/host-event.

                                • Clean up

                                  Renters agree to leave the space cleaner than they found it. A cleaning checklist will be provided. Failure to comply may result in loss of deposit or additional charges. The following should be considered when cleaning up from any event:• The hall should be in the same condition it was at the beginning of the rental• Tables and chairs are to be returned to their original position• The floors should be cleaned of any debris and garbage• Bathrooms should be tidied• Lights should be turned off• All windows should be shut and locked• The kitchen should be clean and in proper order• All dishes, pots and appliances should be returned to their original location• All taps should be shut off with no water running• All food, liquor, empties and decorations should be removed• All garbage and recycling should be removed and disposed of

                                • Cancellation Policy

                                  Cancellations must be made in writing at least 30 days in advance to be eligible for an 80 per cent refund.

                                • Your booking will be valid when:

                                  an Avening Community Centre volunteer has contacted you to confirm your date and details and your deposit/payment has been received.
                                • Should be Empty: