METAL CLEATS

1. Metal cleats are prohibited on Hyland Hills fields; a tennis/turf shoe is recommended
2. Damage to fields due to metal cleats will be billed to the permit holder at the rate of $500 per individual wearing metal cleats. It is highly advised that all teams participating in the permit holder’s practice, game or tournament be made aware of the No Metal Cleat policy.

RESTROOMS

1. Volleyball Court/Grass Field restroom access is available seasonally from May through September. Outside of this season or for locations without restrooms, one (1) Porta-potty will be provided by Hyland Hills as part of the rental. If additional Porta-potties are needed, it is the permit holder’s responsibility to request these by contacting the Sports Coordinator to confirm availability.
2. For rentals where 200 or more people are expected to attend (including staff, players, and spectators), we require the permit holder to provide the porta-potties.
3. The number of units required for these events is determined by the standards set by the Portable Sanitation Association and followed by the vendor we contract with. For more details, please click the link below: https://copotties.com/wp-content/uploads/2019/10/Special-Event-Chart.pdf
4. Permit holders are expected to help keep the restrooms/porta-potties clean/neat.

TRASH

1. Courts, fields, parking lots, concourses and restroom facilities must be left in a clean and orderly condition.
2. Throughout the practice, game, or tournament, the permit holder/host will be responsible for cleaning the courts, fields and the area of each site reserved. Failure to comply could result in a clean-up fee being charged. Trash cans are provided at most park locations for permit holder use.
3. If no container is provided, permit holder/host must carry litter, trash and recyclable items from District Property.

BUSINESS OPERATIONS

1. A District permit must be obtained, in advance, for all commercial activities on District Property. Examples of commercial activities include but are not limited to instruction where currency, goods, or services are exchanged; vendors and concessionaires; educational outdoor classes; fitness classes; camps; and clinics.
2. All commercial activities must comply with applicable laws and regulations, including but not limited to local health department guidelines in the event of food vending. Individuals and businesses conducting commercial activities will be responsible for collecting and remitting sales taxes. For all commercial activities, a Certificate of Insurance must be issued in accordance with the applicable District permit, naming the District as an additional insured (See Insurance information below).

INCLEMENT WEATHER POLICY

1. Hyland Hills reserves the right to cancel or delay any event due to weather conditions or court/field conditions impacted by the weather.
2. Hyland Hills’ decision to cancel due to inclement weather will be refunded in full.

SAND VOLLEYBALL/GRASS FIELD GENERAL RULES/SECURITY DEPOSIT/CANCELLATIONS:

1. Court/Grass Field Facility Reservation Applications must be submitted within the application period, requests received after this period may be considered based on availability.
2. Once the requested dates are officially approved, a $100/$50 deposit (per date and facility, based on reservation type) will be required to hold each date and facility for your organization. This deposit is non-refundable and will be applied toward the total balance due. Failure to comply with facility rules or regulations may result in additional charges or loss of future rental privileges.
3. Cancellation requests must be made no later than 30 days prior to the scheduled rental date. Failure to do so will result in forfeiture of the deposit and 50% of the total payment for that rental date. If cancellation notice is provided at least 30 days in advance, only the non-refundable deposit will be retained.
4. User groups that repeatedly cancel without a valid reason (e.g., weather) may be required to pre-pay for all future rentals, which will be non-refundable.
5. User groups are responsible for full payment on reserved courts/grass fields within 30 days of the rental. If payment is not received the rental will be canceled.
6. If changes are made after the 30-day window, additional fees may be applied.
7. The permit holder is responsible for the condition of the areas used. Should any damage occur during the rental, the permit holder will be charged for the actual cost of the repair or replacement related to the damage.
8. Permit must be printed and displayed for the duration of the reservation.
9. ALCOHOL/CONTROLLED SUBSTANCES ARE NOT PERMITTED ON ANY HYLAND HILLS COURTS/GRASS FIELDS.
10. NO SHELLED NUTS, SEEDS, GUM, TOBACCO, OR METAL CLEATS WILL BE PERMITTED AND VIOLATION MAY RESULT IN FINES.

COURT/GRASS FIELD PRACTICES, GAMES AND TOURNAMENTS (Permit Holder/Host Responsibilities)

1. The permit holder/host must always have a responsible person onsite to oversee practices, games and tournaments and ensure all rules and regulations are followed.
2. A contact number for the person responsible for the practice, game or tournament must be provided to Hyland Hills no later than seven (7) days before rental.
3. The permit holder/host must provide a copy of these rules and regulations to all participants.
4. A finalized schedule must be provided to Hyland Hills no later than five (5) days before rental.
5. If Hyland Hills determines that the permit holder/host is not enforcing the rules and regulations, such permit holder/host may be barred from renting or hosting future events at any Hyland Hills facility.
6. Any person or participant that has been banned from Hyland Hills’ facilities, activities, or premises, may not participate in any event held at Hyland Hills’ property, even if it is not a Hyland Hills sport, activity, or event.

By signing this form, I understand and agree to abide by all the above-mentioned information, rules and regulations.

Clear Creek Vally Park: (3700 W. 58th Place, Arvada, CO 80002 – 6 sand volleyball courts (2 with lights) & 2 grass fields, no lights)

Grass Field West & Grass Field East
Practice/Game,Tournament Rental  $55 per hour, per field

Volleyball Courts 1 – 4, No Lights
Practice/Game/Tournament Rental  $25 per hour, per court

Volleyball Courts 5 & 6, with Lights
Practice/Game/Tournament Rental  $35 per hour, per court

Bell Roth Park: (Milky Way & Mariposa Street, Federal Heights, CO 80260 – 2 Sand Volleyball Courts, with lights)

Volleyball Courts 1 & 2, with Lights
Practice/Game/Tournament Rental $35 per hour, per court

Sherrelwood Park: (1200 Douglas Drive, Denver, CO)

Field #1
Practice/Game/Tournament Rental (2 hour block) $55 per hour

Additional Requests/Fees:

• Clean Up Charge $30 per field
• Additional Field Supervisor Fee $25/hr.
• Additional Porta-Potty $90
• ADA Porta-Potty $325
• Additional Facility Restroom Cleaning $40

1. User must provide (1) general liability insurance (including damage to premises rented) on a primary basis in the amount of $1,000,000/occurrence; and
2. Provide (2) a Certificate of Insurance (COI) naming Hyland Hills Parks & Recreation District as additionally insured, with an endorsement attached to the certificate.
3. The Certificate of Insurance “Certificate Holder” section should read:
   Hyland Hills Parks & Recreation District | 8801 Pecos Street | Federal Heights, CO 80260 Attn: Sports Field Facility Reservation
4. Once your application has been approved, you must provide proper insurance to the District at least one (1) week prior to the start of your reservation(s) or your reservation(s) may be cancelled.

 *You are not required to upload proof at this time, however, you can if you choose to. Once your application has been approved, you must provide proper insurance to the District at least one (1) week prior to the start of your reservation(s) or your reservation may be cancelled.

I, the undersigned, in consideration of my/my groups' use of Hyland Hills Parks & Recreation District owned park fields and facilities, and intending to be legally bound for myself, my group, my heirs, executor and administrators, do hereby release and discharge the Hyland Hills Parks & Recreation District and their respective officers, directors, employees, volunteers, partners and contractors, jointly and severally, from any and all liability from personal injury, accident, illness, death, property damage or other occurrence which I or my group may suffer in any manner whatsoever arising out of or resulting from my/my groups' usage of Hyland Hills Parks & Recreation District parks or facilities, and I expressly assume ALL risks of my/my groups use of District parks and facilities, including. without limitation, injury as a result of the acts of omission of the above parties or some defect in or on their property of any of them, whether caused by negligence or otherwise, except for illness and injury resulting directly and solely from gross negligence or willful misconduct on the part of the District or its employees and I agree to indemnify, save, hold harmless and defend each and every of the above parties from any and all loss, damages, expenses, costs, and attorney's fees arising out of or resulting from my/my groups usage of District owned parks and facilities. I certify that I have read and understand this waiver and release. Groups utilizing District parks and facilities may be photographed and such photographs may be used to publicize District programs/classes without compensation and without further permission.