Clone of St. Anthony of Padua Event Proposal/Room Reservation

Date Submitted

MonthDayYear

Ministry

Name of Event Manager

Email address of Event Manager

example@example.com

Phone number of Event Manager

Please enter a valid phone number.Format: (000) 000-0000.

Short title of event (Example: Parish Picnic, Book Sale, Clothing Drive, Simbang Gabi, Christmas Cookies, etc.)

Event Start and End Dates. Also, if it's "Every Saturday and Sunday after Masses" or "Every Friday," etc., clearly state so AFTER the start and end dates. Example: October 3 to December 12, after Masses on Saturday and Sunday." Or, "July 4 to September 13, each Friday." )

Description of Event

Goal of event

Choose All That Apply

Other

Start Date of Advertising

Date

End Date of Advertising

Date

Is there a "preparation date" prior to the event's Start Date? If yes, insert the date AND time here.

What preparation is needed?

Space Needed for Preparatiob

Is there a need to purchase supplies? Check with the office to see is parish has an account.

Start and End Dates. Also, if it's "Every Saturday and Sunday after Masses" or "Every Friday," etc., clearly state so AFTER the start and end dates. Example: October 3 to December 12, after Masses on Saturday and Sunday." Or, "July 4 to September 13, each Friday." )

Room Requested

Church property needed and how many of each.

Description of room set-up, if applicable. Be specific. (If none, insert N/A.) Room maps to Pat (7-10 days before)

Are there additional space needs (for storage, for example)? If so, briefly describe. If no, insert N/A.

Does the event need the credit card machine? (Check the day before needed to ensure machine is charged and updated)

Need for Confirmation Student Assistance

Date and Time of Cleanup (Include clean-up or tear-down time here, if necessary. If after the last Mass, state so.)

Parish Resources needed for Cleanup

Will there be parishioner involvement for Event?

If parishioner involvement, please explain.

Do you request Parish Staff involvement

If Parish Staff involvement is needed, please explain.

Do you request involvement from other ministries?

If other Ministries need to be involved, please explain what is needed.

How will the need be communicated to Ministries?

Estimated Attendance

Liability

Estimated Cost

Sheperds Council Sign Off

Parish Staff Sign Off

Event Stages/ Advertising

Preparation for Event

Event

After Event