Date Submitted
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Month
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Day
Year
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Ministry
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Please Select
Bible Study
Crafters
Confraternity of St. Joseph
Divine Mercy
Events and Charitable Endeavors
Faith Formation Adult
Faith Formation Youth
Knights Of Columbus Assembly
Knights of Columbus Council
Liturgical
Our Lady of Fatima
Outreach
Respect Life
Women's Society
Environment
Shepherd's Council
Welcome
Name of Event Manager
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Email address of Event Manager
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example@example.com
Phone number of Event Manager
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Please enter a valid phone number.
Short title of event (Example: Parish Picnic, Book Sale, Clothing Drive, Simbang Gabi, Christmas Cookies, etc.)
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Event Start and End Dates. Also, if it's "Every Saturday and Sunday after Masses" or "Every Friday," etc., clearly state so AFTER the start and end dates. Example: October 3 to December 12, after Masses on Saturday and Sunday." Or, "July 4 to September 13, each Friday." )
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Description of Event
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Goal of event
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Event Stages/ Advertising
Choose All That Apply
Bulletin (get ad to Stephen at least 15 days before start date)
Overhead (get ad to Stephen at least 15 days before start date)
Priest - announce at Mass (send script to Stephen Tuesday before desired Mass)
Ministry to Announce
TVs in Narthex
Flyer
Social media
Other
Start Date of Advertising
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Month
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Day
Year
Date
End Date of Advertising
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Month
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Day
Year
Date
Preparation for Event
Is there a "preparation date" prior to the event's Start Date? If yes, insert the date AND time here.
What preparation is needed?
Space Needed for Preparation
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Worship space
Conference Room (Father Gene Room)
Room 201
Room 203
Room 205
Room 207
Room 202
Room 204
Room 206
Room 208
Room 210 (Youth Room)
Room 215 (banquet room)
Room 216 (banquet room)
Kitchen
Patio
Portico
Circle
Narthex ( Avoid if possible, consider using the Portico)
Off Site
Any available room
Is there a need to purchase supplies? Check with the office to see is parish has an account.
Event
Start and End Dates. Also, if it's "Every Saturday and Sunday after Masses" or "Every Friday," etc., clearly state so AFTER the start and end dates. Example: October 3 to December 12, after Masses on Saturday and Sunday." Or, "July 4 to September 13, each Friday." )
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Location of Event
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Worship space
Conference Room (Father Gene Room)
Room 201
Room 203
Room 205
Room 207
Room 202
Room 204
Room 206
Room 208
Room 210 (Youth Room)
Room 215 (banquet room)
Room 216 (banquet room)
Kitchen
Patio
Portico
Circle
Narthex (avoid if at all possible; choose Portico instead)
Whatever room is available
Off-site
Church property needed and how many of each.
Description of room set-up, if applicable. Be specific. (If none, insert N/A.) Room maps to Pat (7-10 days before)
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Are there additional space needs (for storage, for example)? If so, briefly describe. If no, insert N/A.
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Does the event need the credit card machine? (Check the day before needed to ensure machine is charged and updated)
Need for Confirmation Student Assistance
After Event
Date and Time of Cleanup (Include clean-up or tear-down time here, if necessary. If after the last Mass, state so.)
Parish Resources needed for Cleanup
Will there be parishioner involvement for Event?
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Yes
No
If parishioner involvement, please explain.
Do you request Parish Staff involvement
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Yes
No
Unsure at this time
Delivery Only
If Parish Staff involvement is needed, please explain.
Do you request involvement from other ministries?
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Yes
No
Unsure at this time
If other Ministries need to be involved, please explain what is needed.
How will the need be communicated to Ministries?
Estimated Attendance
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Liability
*
Estimated Cost
*
Sheperds Council Sign Off
Parish Staff Sign Off
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