2026 Annual Update Summary

Overview: Per regulation § 205.406 of the National Organic Program, a certified operation must renew their certification annually. The renewal for certification includes updating of forms, paying certification fees, an on-site inspection of the operation’s practices and procedures, and a review of all information by the certifier.

1. Operation Identity & Record:

What is the name of your certified farm or business?

Legal Entity Name

What is your email address? You will receive a copy of this completed form for your records when finished.

Email Address

2. Contact Information Update:

Does Organic Certifiers already have current contact information for your farm/business?

Provide us with updated contact information for your primary and legal contacts below, if needed.

Primary Contact Information

Rows	Provide Updated Information:
Name (First & Last)
Job Title
Email Address
Phone #
Mobile Phone #
Fax #

Legal Contact Information

Rows	Provide Updated Information:
Name (First & Last)
Job Title
Email Address
Phone #
Mobile Phone #
Fax #

3. Organic System Plan (OSP) Update:

OC has provided you access to the current approved OSP on file through our new database - SupplyTrak. You received a welcome email and you can view the doucment once you log into your portal. Use of this document may assist you with the next steps regarding your OSP.

All Crop and Handler scope clients are required to complete an updated version of the OSP during their renewal process. A link was provided in the Renewal email sent to you to download the electronic versions of the new OSP documents.

At this time you have a choice of filling out the electronic documents, or you may want to look into using the QuickOrganics application which will asssist you in filling out your new OSP in a fraction of the time, as well as support your recordkeeping needs for your certification. The application will guide you along the way, skip sections that are not applicable, and indcludes a virtual assistant to help clarify topics when you need assistance.

Ensure to verify the following items as accurate:

Sites/acreage
On-site production practices
Products/Crops
Materials in use (cleaners, sanitizers, health inputs, fertilizers, pest control, etc.)
Facility maps and flow charts
Changes in labels, formulations or suppliers.

Upon your thorough OSP review, or completion of your new OSP(s), confirm one of the following:

4. Organic Certificate and Addenda Review:

Review the current copy of your NOP Organic Certificate and OC Site and Product Addenda to ensure the items listed are accurate.

Upon your thorough Organic Certificate and Addenda review, confirm one of the following:

If you have indicated that your Organic Certificate or Addenda requires changes, please select the type(s) of changes required below:

Other

If you have indicated that your Organic Certificate requires changes, please detail below:

If you are adding/removing a crop site(s), you will need to update your Sites List. You will need to provide a Site Information Sheet and Site History Affidavit for each new crop production site, and submit through your SupplyTrak client portal.

If you are adding a new handling location, or moving your operation to a new address, OC must know in advance and will guide you in the documentation needed. Contact your Certification Specialist for assistance or call our main line: (805) 684-6494

Submit documents related to your Organic Certificate update here (if needed):

5. Gross Organic Sales : All Scopes are now assessed based on gross annual organic sales.

Note: Your organic sales records must be available at inspection and maintained for 5 years.

How do you capture your gross organic sales for the 12 month-period?

If custom, you capture 12 months of gross organic sales fromenter month to enter month .

What is the total (or projected) gross organic sales/service sales for organic production during the last 12-month period described above? If not applicable type N/A.

If there is anything you would like to share with us about your certification needs and/or our services, please let us know here:

Reminder:

Failure to submit an Annual Update Summary and required OSP documents before the due date noted on your renewal email may result in a Notice of Noncompliance being issued.

If you need assistance, please contact your Certification Specialist or call our Administrative Team at 805-684-6494.

DECLARATION: By typing my name below, I agree to the continuation of our certification with Organic Certifiers and attest that the above information, OSP and supporting documents, are true to the best of my knowledge.

First NameLast Name