Policies for meeting space usage
Attendees are responsible for cleaning up after themselves. If the meeting area is found to be unclean, please inform the cleaning staff or executive team member i.e. President, V. President, Treasurer, Secretary, or Membership Chair.
Homegroups shall have access to main meeting room floor. Kitchen usage is approved on a case by case basis.
In order for a group to gather, a point person or group leader must contact the Highland Club office. No gathering that has not been previously approved by the executive team and placed on the Highland Club virtual calendar is allowed to occur.
The point person/group leader for each gathering will be responsible for ensuring each participating member adheres to the Highland Club Code of Conduct which is posted throughout the facility. If any issues arise, please inform an Executive Team member as soon as possible.
Posted capacity for rooms should not be exceeded.
Rent is due on the 1st of the Month. The preferred method of payment is via Money Order payable to The Highland Club, Inc. Also payment can be made via Cash App $thehighlandclub. Cash is accepted as a form of payment. Only Officers: President, V.P., Treasuer, Secretary; and Board of Director members are authorized to collect cash. Please be sure to receive and keep a receipt. Rent paid after the 5th of each month will incur a $25 late fee.
Meetings are allowed 30 minutes prior to their scheduled meeting time for setup. If another event is wrapping up or the space is in-use by dues paying members, then this time can be reduced up to 15 mins. before their scheduled meeting start time. All meetings should end on time. A fifteen minute grace period is acceptable for member "celebrations". Meaning your meeting can go another 15 minutes over the time if needed for a celebration meeting with no fee. After 15 minutes a $25 fee per each 30 minute time mark will be accessed, payable within 24 hours.
Space Reclamation and Agreement Cancellation Clause
The organization reserves the right to reclaim the meeting room space for other priority functions with a minimum of 14 days' notice to the renting group. In the event of a "reclaimed" meeting, the renting group will be offered a reduction in their monthly rent, calculated on a prorated basis.
In addition, either party may cancel this agreement with a minimum of 30 days' notice in writing. Should the agreement be canceled by the organization, any prepaid rental fees will be refunded to the renting group within 30 days of cancellation.