Cultural Survival Bazaars Food and Beverage Vendor Packet

Food & Beverage Vendor Event Registration Form

Use this form for one of our upcoming events
Contact: The Bazaar Team

Subject Line: FOOD VENDOR

bazaars@culturalsurvival.org

860-501-7375

Due: Nov 14, 2025

Event Summary

Cyclorama, Boston Center for the Arts

Show Hours: Saturday, Dec 13, 10am – 9pm & Sunday, Dec 14, 10am - 6pm

Vendor Setup*: Saturday, Dec 13, 7am-10am & Sunday, Dec 14, 8am-10am

Breakdown: Sunday, Dec 14, 6pm-10pm.

WaterFire Art Center

Show Hours: Saturday, Dec 20, 10am - 9pm & Sunday, Dec 21, 10am - 6pm

Vendor Setup*: Saturday, Dec 20, 7am-10am & Sunday, Dec 21, 8am-10am

Breakdown: Sunday, Dec 21, 6pm-9pm

*We will need to know exactly when you will be arriving to unload so we can ensure you have a parking spot for 20mins and assistance to unload.*

Call 860-501-7375 with questions about this registration form.

Due Dates and Fees

Due date for documentation of permits and coordination with applicable state and local departments (including communication with these departments if permits have not yet been obtained): November 14th, 2025

Booth fee: $250
Necessary documentation that can either be uploaded here or emailed to bazaars@culturalsurvival.org
1. Food service license
2. Permit to operate a temporary food establishment for Boston, MA and/or Providence, RI
3. Copy of applicant ServSafe Certification
4. Certificate of Insurance listing Cultural Survival, Inc. as additional insured, $1 million general liability each occurrence, $2 million aggregate general liability.
  1. Organization name: Cultural Survival, Inc. Cultural Survival’s address: 2067 Massachusetts Ave., Cambridge, MA 02140
    
    Event name: Cultural Survival Bazaar
    
    Event address: for the Cyclorama:
    
    Event address for the WaterFire Art Center:
Upload the documents

Cancelof
Select the event that you are applying for:

Dec 13 - 14, 2025 - Boston, MADec 20 -21, 2025 - Providence, RI
Business Name
Contact Name
Business Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Email
example@example.com
Website
State where you are licensed
License Number
List the food or beverage items you will be selling.
Please describe how you plan to heat and keep your food hot. The venue prohibits some forms of heating noted in the policies.
Describe your vending setup including dimensions, e.g., food truck, pop up tent, etc... Include the size of your setup.
Attach 3 images of your booth.

Cancelof
Describe your electrical and water needs.
Food Vendor Policies
Cancellation Policy - Food vendor booth fees are non-refundable. Exceptions may be made for approved family emergencies with medical documentation.

Set-up and Breakdown

Parking - Food vendors may park in the designated parking lot a short walk from the festival. If their set-up is a food truck, they may park that vehicle only at their designated site at the festival. If the vehicle is a food trailer, the trailer must be dropped off and the vehicle parked in the designated parking area.

Permits + Food Safety

Permits on Site - Vendors must have in their possession throughout the event a copy of all permits, licenses, and other authorizations listed above.

Food Safety - No food or food preparation utensils may remain in food vendor booths overnight. This is a health, animal control, and sanitation concern. Vendors who reuse food or utensils left out overnight or who otherwise violate health code requirements will be required to leave without refund.

Menu - Vendors must submit a menu (see above). Vendors will not be permitted to sell any food product not listed and/or properly approved by the Cultural Survival Bazaar and covered by permits from the Town and State. Vendors must display a menu board listing all products and prices.

Waste Disposal + Cleanup

Disposal of Trash - Food vendors are responsible for the trash they generate, such as waste oil, disposable utensils and trays, food waste, and any other trash. Cultural Survival is responsible for customers’ trash only. Trash cans are available for some solid trash on site.
General
Photo Release - I authorize Cultural Survival to use my name, image, likeness, and images of my work in order to promote the Cultural Survival Bazaar and/or Cultural Survival. If I have religious, cultural, or other reasons for preferring to not have my images used, I will notify Cultural Survival in writing.

I authorize
I understand that booth fees are not refundable if I am not permitted to participate due to failing the health department inspection.

I Understand
Booth Fee
prevnext( X )
Food/Beverage Booth
$250.00

Total

$0.00

Payment Methods

Debit or Credit Card

Choose from one of the PayPal options to make your payment.

Should be Empty:

Food & Beverage Vendor Event Registration Form

Event Summary

Food Vendor Policies

General