Dear Homeowners,

To ensure the validity of the upcoming Stonegate of Heron Creek Board of Directors election, it is crucial to meet the homeowner quorum required by state law of 20%.

For the election to be valid, at least 20% of homeowners must participate either by attending the annual meeting or submitting their Proxy/Ballot.    

In the event the community does not meet the state requirements for quorum, the current Board of Directors can nominate who will be on the board for the coming year.

Each address is entitled to one proxy/ballot. Voting counts toward quorum, but you may also opt to be counted towards quorum without casting a vote.

Why Participation Matters: Your involvement ensures fair decisions, maintains accountability, and drives progress. It fosters a vibrant, unified community.

Section A - Homeowners Information

Section B - Designated Proxy:

Option 1:  Fill in the homeowners name (must live in Stonegate of Heron Creek #1 Condominiums Association subdivision) for the person who will attend the meeting and execute this proxy per your selections in Section C and D Below.

Option 2: Leave blank if you want the Board of Directors to cast your votes based upon your selections in Section C and D Below.

for the Board of Directors, to vote as my primary proxy at the Annual Meeting of the members of Stonegate of Heron Creek Codominiums Association, scheduled for November 11, 2025, at 7:15 pm at the Sycamore Public Libary in Sycamore IL 60178. My proxy is an owner within Stonegate of Heron Creek Condominiums Association.

Section C - Voting Options:

Instructions:

Option 1: The designated Proxy may submit my signature to establish quorum, casting NO vote.

Option 2: The designated Proxy specified in Section B is authorized to vote for the candidate(s) as they choose having three (3) total votes to cast.  Only one vote is allowed per candiate, cumulate voting is NOT allowed. They may assign only ONE (1) vote per candidate.  

Option 3: The designated Proxy will execute your votes as you have selected in Section D.

Section D - Vote for Candidates

(Only valid if you selected Option #3 In Section C Voting Options above)

Instructions:

You have Three Votes - Three (3) Board Members shall be elected at the Annual Meeting (only 1 vote per candidate), Cumulative voting is NOT permitted.   

You have three (3) votes.

You may write in a name to vote for someone to be nominated

My proxy has full power to vote for me only as indicated above, as if I was personally present, if left blank the Board of Directors will cast the votes on your behalf.

My presence at the meeting will automatically revoke this proxy unless I indicate otherwise.

This proxy may also be revoked by me at any time by sending a letter to the effect to the Board of Directors, in care of Integral HOA Solutions, PO Box 277 , Elburn, IL 60119 , or the email of support@integralhoa.com.

 Signature