Please use this form to request the use of SUSD facilities and/or equipment.  Your request is NOT SCHEDULED upon submission. The request will be reviewed and you will receive future communications. This request shall be submitted at least two weeks prior to the requested date(s). Please note, all SUSD activities are prioritized in scheduling.

NOTE: You will need to complete a separate form for EACH site you are requesting.

A reasonable use fee shall be charged for the lease of school facilities and property and this fee may be offset by goods contributed or services rendered by the lessee.  "Reasonable use fee" means an amount that is at least equal to the cost for utilities, services, supplies or personnel provided to the lessee pursuant to the terms of the lease.

The Superintendent may permit the uncompensated use of facilities and property by any school related group, including student political organizations, or by any organization whose membership is open to the public and whose activities promote the educational function of the District.  "Education function" means uses that are directly related to the educational mission of the District as adopted by the Board and includes the educational mission related uses of parent - teacher organizations, youth organizations and school employee organizations.  Use of facilities or property by organizations indicated above that will require a substantial District cost for utilities, services, supplies and/or personnel may be permitted only if goods contributed, services rendered or payments are made to reimburse these costs to the District.

The mission statement and the group's or organization's promotion of the educational function through the activity, as interpreted by the Superintendent in good faith, will be the basis upon which uncompensated use of District facilities and property shall be approved or denied.

Classification of Requestor	Fee Information
Class I School sponsored activities, School Clubs, Boy Scouts, Girl Scouts, Teacher Organizations, PTO, Booster Clubs, SHS Scholarship Foundation	Fees - No charge for District Mission related use
Class II Community College, Civic Organizations, Community Concerts, Churches, Recitals, Educational organizations, Cultural Organizations, Government Organizations, Activities such as: Little League, AYSO, Youth Football League, Club Volleyball, etc.	Fees - See chart below (this is not an all inclusive list)
Class III Commercial or profit-making organizations	Fees - See chart below (this is not an all inclusive list)

Facility	Class II Fees	Class III Fees
Baseball/Softball field w/o lights	No fee	No fee
with lights	$75.00 per hour	$75.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
High School Football field w/o lights	No fee	No fee
with lights	$150.00 per hour	$150.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
Middle School Football field w/o lights	No fee	No fee
with lights	$50.00 per hour	$50.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
Cafeteria Only	$20.00 per hour	$25.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
Kitchen only (must use food service employee)	$20.00 per hour	$25.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
Classroom/Conference Room	$15.00 per hour	$20.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
District Board Room	$20.00 per hour	$25.00 per hour
Computer lab/specialized room	$25.00 per hour	$30.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
Technical set-up fee	$25.00 per hour	$25.00 per hour
Gymnasium - High School	$40.00 per hour	$45.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
Gymnasium - Other Schools	$20.00 per hour	$25.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
Library/Media Center	$15.00 per hour	$20.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
Multipurpose Room	$15.00 per hour	$20.00 per hour
Custodial fee	$25.00 per hour	$25.00 per hour
David M. Player Center for the Arts	Refer to the CFA website for information
Setup/Take down	$60.00 per hour (2 person crew) 2 hour minimum
Clean up beyond regularly scheduled services	$60.00 per hour (2 person crew) 2 hour minimum
Other facilities not listed	Contact District office for use fees

Furniture / Equipment Rental
Sound System	$35.00 per day
Volleyball Equipment	$35.00 per day
Scoring Table / Electronics	$35.00 per day
Cleaning / Security Deposit	Minimum of $60.00 (refundable upon satisfactory inspection)

Additional fee for all categories:

Event Supervisor

Thirty-five dollars ($35) per hour

Any repairs necessitated by the use of facilities will be arranged by the school. All costs will be billed to the applicant.

Goods and Services Contributed
A person, group or organization may contribute goods or render services as full or partial payment of the user fee. The value of the goods will be determined by the District based upon established market price, trade in value, posted prices or where these methods prove impractical, appraisal or barter may be employed so long as the procedure is advantageous to the District. The value of services rendered shall be based upon the hourly wages of a beginning employee of this or another Arizona School District performing similar functions as determined by the District. Should disagreement between the contributor and the District occur as to the value of the goods or services offered, the District reserves the right to refuse to accept the offer.

An applicant requesting the use of school facilities agrees to comply with the following rules and the District policy concerning conduct on school property if granted permission to use the requested school facilities. 

A. All community group activities, including preparations, must be conducted in such a manner that students can continue their educational programs without undue interruption.

B. An employee of the District must be on duty whenever a school building is used by an organization or group unless prior approval for other arrangements has been granted.

C. The applicant is held responsible for the preservation of order. All children attending or participating in the event or activity must be supervised by responsible adults. 

D. No alcoholic liquors or beverages shall be brought to or consumed in the buildings or on the grounds.

E. Tobacco and smoking is prohibited on school property.

F. Putting up decorations or scenery or moving pianos or other major furniture is not allowed without prior permission.

G. Nothing shall be sold, given, exhibited, or displayed for sale without prior permission from the school. Any sales are prohibited unless the proceeds will be used for charitable or nonprofit educational purposes.

H. Unless waived by the District when use is in conjunction with a District activity, groups must provide the District with documentary evidence of liability insurance of at least one million dollars ($1,000,000). Each group will be responsible for the repair or replacement of damaged equipment, furniture, or facility.

I. The School District and its employees, including the Governing Board, Superintendent or Chief Administrative Officer, are immune from civil liability with respect to all decisions made and actions taken to allow the lease or use of school property, unless the School District or its employees are guilty of gross negligence or intentional misconduct. This does not limit any other immunity provisions that are prescribed by law.

J. The District reserves the right to require, if it should deem it necessary, a cash bond of five hundred dollars ($500), or more to cover any damages that might be done to any equipment, furniture, or facility.

K. All wages earned by District employees on duty for approved facilities use shall be paid by the District. No District employees shall be paid directly by any group using the facilities.

L. The availability of cafeteria kitchens and other special subject or usage areas may be restricted to specific times or activities. Special fees may be charged for the use of those facilities.

M. When more than one (1) applicant requests the use of a facility for the same time, the applicant filing first shall be given first consideration. If a school program or calendar changes, the school program shall take priority, even if the activity has been scheduled. Every effort will be made to reschedule the activity as conveniently as possible when such cancellation has occurred.

N. The issuance of keys to facilities is to be discouraged. However, if no alternative is suitable, it shall be the principal's responsibility to issue and retrieve facility keys according to the District key-control procedures.

O. Permission shall be denied for activities that would exceed the capacity of the facility or be in violation of fire or safety regulations. It shall be the responsibility of the applicant to make appropriate members familiar with the use of fire and other safety devices and procedures.

P. Confirm knowledge of and commitment to comply with the requirements and restrictions for use of facilities for athletic activities as set out in Board Policy JJIB.

Q. Comply with all applicable requirements of The Arizona Medical Marijuana Act.

R. All activities must be conducted within the laws, rules and regulations of the State of Arizona and applicable municipal subdivisions.

S. Requests for future use may be denied to an organization that fails to comply with established rules.

The rental fee will include custodial or school personnel services, utility costs, and equipment usage fee, if applicable. Rental will be invoiced. Payments made to: Safford Unified School District, 734 W 11th Street Safford, AZ 85546.  Attention: Renee Davis, Superintendent's Secretary. Please remit to the SUSD District Office. 

Your request is NOT SCHEDULED. The request will be reviewed and you will receive future communications.

After you sign the request, click on NEXT. You will be prompted to upload the required proof of liability insurance. This must be completed prior to being considered for approval.

As a reminder, your request is NOT SCHEDULED upon submission. The request will be reviewed and you will receive future communications. If you need to request an additional site, please complete the form again.