2026 volunteer registration form (full details for final registration) 9th - 11th Jan 2026

Thank you for volunteering for our Coventry And Warwickshire Xmas Tree-cycling weekend. This form is to record full details including emergency contact and dietary requirements for the weekend, please ensure the information is accurate and that all parties are available for the collection dates indicated before you complete the form. If you're volunteering for driving vans you'll need the driver and the tree collector information including drivers license and national insurance number. Van drivers must be sged between 25 and 75 with fewer than 6 points on their license. JUST ONE FORM IS NEEDED per van so driver and tree collector both go on the same form. Tree collectors and all on site volunteers must be over 18 for insurance purposes. If you'd rather help with flyering before the collection we have a separate sign up form for flyering volunteers here https://form.jotform.com/243015979546062

As people book their trees and numbers change, as volunteers have changes in circumstances and all the fun that comes with that, the picture is evolving so we thank you SO much in advance for your patience with us. If we do need your support, i'll be in contact so keep an eye on your email/spam folder. We are all volunteers here to help. If you need any help at all, just email onsite.xmastree@gmail.com for onsite volunteers or vans.xmastree@gmail.com for van volunteer crews and THANK YOU again for supporting this project. We can't do it without you!

For insurance purposes and to ensure smooth running of the weekend, both driver and tree collector will need to watch our online training and sign digitally to say you have completed it before you'll be able to help on collection weekend. Failure to do this prevents you from helping on the collection weekend. We will email you when this is taking place. We will also email you to confirm which shifts (within your availability) you have been assigned to. This is a balancing act for us between the number of trees booked in (which varies right up till collection bookings close) and the number of volunteers we have to help, so please be patient with us as we balance this. We will try our best to give everyone the times they prefer but we are all also volunteers doing our best so please be kind. At the collection weekend you'll need to wear high vis at all times. If you need any help at all, just email onsite.xmastree@gmail.com for onsite volunteers or vans.xmastree@gmail.com for van volunteer crews and THANK YOU again for supporting this project. We can't do it without you!

Some of our vans will have space for you to have a driver and two crew members. This is not guaranteed as it depends on the vans we hire/borrow but if you have a third crew member you'd like in the van with you then please complete their details below. If you are just a driver and one crew member just leave this section blank.

Thank you so much for offering to do an onsite role. We actually have enough volunteers signed up for on site roles now. So you have two options. Option 1. Add to our waiting list in case any on site volunteer drops out or is poorly. Option 2. Sign up to be our van crew. This is a two person job so you'll need a mate. It's one van driver (if you don't have your own van we will hire you one) and a tree collector (who gets out the van, grabs the tree from outside someones house and throws it in the back). Full training is provided.