📄 Vendor Participation Disclosure

By submitting your vendor application, you agree to the following terms and conditions:

💳 Payment & Invoicing

      - An invoice will be emailed to you within 24–48 hours of Registration. THIS IS NOT                           REGISTRATION. REGISTRATION WILL BEGIN 60 DAYS BEFORE THE EVENT.

      - All sales are final. No refunds will be issued. Participation is nontransferable.

      - Payments returned due to NSF or cancellation will incur a $20.00 fee.

🌧️ Event Cancellation Policy

      - The event will not be canceled due to rain or low participation.- In the unlikely event of                      cancellation by organizers, refunds will be issued within 7 days of the cancellation date.

🛡️ Insurance Requirements for Food/Supplement Vendors

      - Vendors supplying food and/or supplements must carry active liability insurance.

      - Insurance must list Isa Sivi LLC dba Hedera, including all subsidiaries, affiliates, and                        associates, as additional insured.

Your policy must be:
        - Primary and noncontributory
        - Include a waiver of subrogation in favor of Isa Sivi LLC dba Hedera,

        - An Accord Certificate of Insurance (COI) must be emailed to isasivi-hedera@outlook.com no            later than 48 hours before the event.🪑

Setup & Equipment
       - Vendor participation entitles you to 1 table and 2 chairs.
       - All other decorations and display materials are the responsibility of the vendor.
       - Setup is permitted 2 hours before the event start time.
       - Breakdown must be completed within 1 hour after the event ends. Vendors must vacate the             premises by the event’s close time.
       - Vendors are responsible for any damage caused by themselves or their team

📦 Vendor Packet & Compliance
     - A Vendor Information Packet will be emailed 2 weeks before the event.
     - Vendors are responsible for adhering to all guidelines outlined in the packet, including:
     - You will be assigned a specific location. Businesses found in the wrong spot will be asked to           move.
    - Failure to relocate within 15 minutes will result in expulsion without refund.
    - Vendors offering unauthorized services or products not listed in their application will be                    expelled without refund.
    - Disorderly conduct, as determined by the event planner, security, or law enforcement, will                result in expulsion without refund.
    - Misleading or misrepresented information will result in immediate removal from the event.

🎖️ Participation Tiers
🧺 Vendor  $275
       - Entitles you to:
       - 1 table and 2 chairs
       - Inclusion in the event as a standard vendor
🏷️ Sponsorship $575
       - Includes all Vendor provisions, plus:
       - Mention in all printed materials
       - Recognition from the stage during the event
📣 Partnership $1075
       - Includes all Sponsorship provisions, plus:
       - Advertisement in all social media promotions
       - Inclusion in radio and TV advertising, where applicable

🔍 Additional Terms & Responsibilities

📜 Licensing & Permits
- Vendors are responsible for obtaining and displaying any required local, state, or federal licenses or permits, especially for food, supplements, or regulated services.

💰 Sales Tax & Compliance
- Vendors are responsible for collecting and reporting sales tax in accordance with Georgia state law and any applicable local regulations.

🔌 Electricity & Utilities
- If electricity is needed, vendors must request access in advance. Availability is not guaranteed and may incur an additional fee.

🚗 Parking & Load-In
- Details regarding vendor parking, load-in zones, and unloading procedures will be included in the Vendor Packet. Vendors must follow all posted signage and staff instructions.

☔ Weather Preparedness
- While the event will not cancel due to rain, vendors are encouraged to bring weather-appropriate coverings or weights for tents and displays.

🔐 Security & Liability
- Isa Sivi LLC dba Hedera is not responsible for lost, stolen, or damaged items. Vendors must secure their belongings and are encouraged to carry personal liability coverage.

🔊 Noise & Amplification
- Use of amplified sound (e.g., speakers, microphones) must be approved in advance and kept at respectful levels to avoid disruption.

🪧 Signage & Branding
- All signage must be professional, appropriate, and confined to your assigned space. No signage may obstruct neighboring vendors or walkways.

🤝 Code of Conduct
- Vendors must maintain a respectful, inclusive, and professional demeanor at all times. Harassment, discrimination, or aggressive behavior will result in immediate removal.