The college encourages organizations and agencies to interact and communicate directly with KCC students in the College Center. In the designated areas, tables may be set up without charge for representatives of non-profit, non-commercial community or political organizations in accordance with the following rules:

• A specific organization may not visit KCC more than once per semester, for a maximum of two days duration per visit. A specific organization’s visit may last no longer than four hours per day.
• A specific organization’s visit will be scheduled between the hours of 8 a.m. – 4 p.m. (Monday- Friday)
• Student Life approves and schedules all community / political organizations wishing to distribute literature on campus.
• To reserve table space for display or distribution of literature, the organization should submit this application to the KCC Coordinator of Student Life at studentlife@kcc.edu three weeks before the desired date of visit. Any previously scheduled programs during the requested time will be taken into consideration to ensure there are no conflicting issues. Notification of approval or denial will be given to the requesting organization within five working days.
• Representatives of organizations or individuals must clearly identify themselves to KCC students.
• Representatives of organizations or individuals must remain behind their table display at all times (no hallway solicitations.)
• The KCC Student Life tables are the designated sites for community / political organizations.
• Organizations must comply with the KCC policies and the regulations set forth in this document.

Please complete the following application after reading the Kankakee Community College regulations and policies listed within this document. Submit this form at least three weeks prior to your desired date of visit. You will be notified within (5) business days with confirmation.

Please contact 815-802-8628 for additional questions or concerns.

Along with the campus regulations and policies listed below, do you agree to the following (choose Yes or No):

Proof of Liability insurance may be required three working weeks prior to the event with application from all organizations seeking to utilize KCC facilities and/or property. The requesting organization (and the undersigned authorized agent thereof individually and jointly and severally with the organization) or individual agrees

1. to pay for and assume full liability for any loss or damages to person(s) or property or claims there for resulting to or arising from the use of District facilities and/or property by such organization or individual (and those granted access to the facility thereby) whether from an occurrence at the property or facility itself during such use, before or after such use, going to and from such use, in or about available parking areas, or otherwise,
2. to reimburse or hold harmless the District, the Board of Trustee, and the members, agents and employees thereof from any such loss, damage or claim, including, but not limited to, its or their attorneys’ fees, and
3. to pay any attorneys’ fees and costs paid or incurred by Kankakee Community College to enforce any obligations imposed under this paragraph or otherwise in the Agreement. Such organizations will provide the College with proof of insurance for their obligations under this paragraph prior to the use of any facilities. Kankakee Community College must be added as an additional insured. Limits of coverage should not be less than $1,000,000 with respect to bodily injury and/or or death out of each accident or occurrence; /$2,000,000 aggregate. The College reserves the right to require any and all necessary documents, which may include an actual copy of the insurance policy but not limited to such.

Please list the dates you’d like to reserve campus space, in order of preference. These dates are not guaranteed.

CONDITIONS OF AGREEMENT

1. This agreement must be signed by the appointed representative of the organization requesting use of the building or facilities.
2. The college makes no warranties, express or implied, with respect to the use of the college equipment or personal property, particularly any implied warranty of merchantability or fitness for any particular purpose.
3. College facilities are available to outside organizations on a first come, first served basis after credit and non-credit classes have been assigned.

AGREEMENT

I hereby certify that I am the appointed representative of the organization requesting use of the building. I hereby expressly agree, individually and in behalf of said organization, to indemnify, defend and forever hold harmless Community College District #520 (Kankakee Community College), its officers, Board members, and employees, individually and collectively, as to any claim or claims which might arise out of the use of the school facilities as herein provided. And, in addition, I agree to abide strictly by the regulations governing use of college facilities as stated on this form.

By entering your name in the field below and using the checkbox you agree to abide by this rental agreement and Kankakee Community College regulations and policies listed below.

REGULATIONS:

1. Insurance Requirements: Certificate of Insurance providing liability coverage for the above organization as to proposed use in amounts of not less than $1,000,000 per occurrence/$2,000,000 aggregate. Kankakee Community College, 100 College Dr, Kankakee, IL 60901 must be listed as an additional insured.
2. Pursuant to Public Act 095-0712, effective July 1, 2009 organizations will be required to provide an AED and a certified AED operator within 300 feet of related facility for contracted events where physical fitness type activities occur.
3. Only that part of the building or facilities for which the request is made shall be used. Other classrooms, storerooms, offices, etc., will not be used. The use of the property of facilities will not, in any way, interfere with the operations of the college or any of its programs or activities.
4. Proper care will be given the building or facility and the contents therein. Financial responsibility will be assumed individually and in behalf of said organization for damage, loss, or injury arising from this use.
5. If the activity involves minors, ample supervision will be in attendance the entire time of the activity. (At least one adult for every ten minors.)
6. There is NO TOBACCO USE in any part of the college building or grounds at any time.
7. Any financial obligations incurred during the function, by the college, will be met individually and in behalf of said organization. This includes any change in estimated charges that may arise during the event being held.
8. Conduct of all persons making use of college facilities and equipment shall be in conformance with all local, state, and federal laws.
9. The presence of use of alcoholic beverages and/or controlled substances on college property is strictly prohibited.
10. Gambling of any kind is prohibited on college property.
11. Fundraising or selling of items is prohibited on college property.
12. The college’s food service must be used when refreshments or meals are to be served on any part of the campus. The college’s food service has first right of refusal. Food service must approve food vendors for use on KCC facilities. Call the college food service directly for your refreshment needs at (815) 802-8430.
13. The college will not permit the affixing of anything to the walls, floors, or ceilings without prior approval. No literature with respect to any proposed utilization of campus facilities shall be posted or distributed on the campus without prior approval.
14. The facilities will not be rented to individuals.
15. College facilities are generally not available when the college is closed. Special arrangements may be made at the discretion of the college. Additional fees will be assessed when the college is closed.
16. The college is not responsible for lost or stolen items. To reimburse or hold harmless the college, the Board of Trustees, and the members, agents, and employees thereof from any such loss, damage, or claim, including, but not limited to, its or their attorneys’ fee and costs paid or incurred by Kankakee Community College to enforce any obligations imposed under this paragraph or otherwise in this application.
17. The college reserves the right to request said organization to furnish information in addition to the information on this form and which may be deemed by the college officials to be reasonable and proper in connection with the use of KCC’s facilities by said organization. The college reserves the right to deny the rental of any or all parts of the college facilities and/or grounds.

FACILITIES USAGE

603.00 Use of Campus Facilities (Board Policy 2025)

603.01 Meetings

As a public service, Kankakee Community College may permit not-for-profit and for-profit community organizations to utilize space on campus. Community organizations will not be permitted to use campus facilities during periods when the campus is closed or when the space is required for instructional purposes or college-sponsored activities. An exception may be made when a meeting or event is co-sponsored by the college. To qualify for co-sponsorship, an activity must provide a direct or indirect benefit to the college, as determined by the administration.

Organizations must obtain institutional approval to use college facilities. Upon approval, the Business Office will finalize a rental agreement. Not-for-profit organizations may use the facilities twice a year at no cost; a fee may be charged for additional use. For-profit organizations may be charged a facility use fee as determined by the administration.

603.02 FREEDOM OF SPEECH, EXPRESSION, AND ASSEMBLY ACTIVITIES (Board Policy 2025)

Kankakee Community College is dedicated to providing equal opportunity and an environment free from discrimination and harassment. The KCC Board of Trustees upholds the constitutional right to free speech and peaceful assembly.

As a public institution of higher education, KCC is committed to fostering an environment that promotes free expression, open inquiry, dialogue, deliberation, and debate—even when such expression may conflict with the beliefs or values of others.

In exercising these freedoms, all members of the college community must respect the rights of others and the college’s responsibility to maintain safety, order, and the continuity of educational operations.

The KCC Board of Trustees delegates to the College President or designee the authority to administer all policies and procedures governing freedom of expression, speech, and assembly. The President or designee

is responsible for developing, enforcing, and maintaining related procedures, including:

1. Applying restrictions in a content-neutral manner, consistent with federal and state laws and codes.
2. Allowing assemblies only in designated campus areas:
   • Main Campus: Flagpole area, College Center, VIP parking area, or gymnasium
   • North Extension Center: North-side parking row
   • South Extension Center: Designated parking lot space
   • MITC: East lawn in front of the building
3. Determining reasonable time, place, and manner restrictions.
4. Identifying conduct that constitutes grounds for disciplinary and/or criminal action.
5. Outlining responsibilities of individuals or groups engaging in expressive activities.
6. Establishing notification, facility use fees, and reservation procedures, if applicable.
7. Regulating activities to ensure the safety and welfare of the college community, including security-associated costs.

Access to public facilities is limited to individuals engaging in lawful, authorized activities consistent with the facility’s function. The Board may impose reasonable restrictions on individuals whose presence poses a risk to safety, disrupts operations, or conflicts with intended use.

Individuals wishing to reserve a Free Speech Area must comply with procedures established by the Office of Student Life and Development:

1. Applications should be submitted at least five (5) business days before the activity. Requests are processed in the order received.
2. Requests for tables or chairs must allow sufficient time for the Physical Plant Department to accommodate the setup.
3. Applications must describe the purpose of the activity, the number of tables/chairs needed, any signs or posters to be used, and materials to be distributed.
4. Applicants must estimate the expected number of participants to assist in determining appropriate space.
5. For large gatherings, the Office of Student Life may require a meeting with Campus Police to address safety considerations.

603.03 Campus Expression

Kankakee Community College recognizes that students, under the First Amendment of the United States Constitution, have the right to express their opinions and to lawfully demonstrate, parade, and otherwise express their views in accordance with college rules and procedures.

Active student clubs may invite guest speakers of their choosing with approval from the Coordinator of Student Life. Speakers must provide an educational learning experience for students. Student clubs are responsible for securing funding and coordinating with the Office of Student Life to schedule an appropriate date and venue.

Students wishing to assemble in favor of or against a cause may do so only in designated “Free Speech Zone” areas on campus. Designated areas are listed in the Permit to Assemble and Non-Profit, Non-Commercial, Community, or Political Organizations Application.

Normal presentation hours in the Free Speech Zone are from 8 a.m. to 4 p.m. A Permit to Assemble must be filed with the Office of Student Life at least one week in advance. The permit must be approved by the Coordinator of Student Life, the Director of Financial Aid and Student Engagement, the Director of Facilities, the Chief of Campus Police, and the Vice President of Student Affairs. The Coordinator of Student Life will notify the requesting organization of the decision within one week of submission

KCC reserves the right to:

• Regulate the time, place, and manner of demonstrations to ensure safety, protect property, and maintain the continuity of the educational process.
• Request photo identification from participants.
• Discontinue any assembly that disrupts college operations or violates the law.

Students may not post, tape, or place signs or objects that obstruct vision, signage, or walkways, or that may damage college property without permission.

The college will not tolerate demonstrations—by students or non-students—that interfere with normal operations or impede access to college buildings or walkways.

If demonstrations become unlawful or cause damage or injury, the college will contact law enforcement and cooperate fully with authorities and in the prosecution of offenders. Disciplinary action will be taken against any student who violates college rules or regulations, regardless of criminal prosecution outcomes.

If feasible, Campus Security will first inform demonstrators of any violations and explain how they may continue lawfully. Continued disruption may result in police intervention.

Students may also express views through posting approved fliers on campus. Materials must be approved by the Office of Student Life and displayed in designated areas. Marketing materials should not be handed directly to students but instead made available in designated areas. These rights do not extend to individuals who are not currently enrolled.

Note: All promotional materials must be approved by the Office of Student Life, which is responsible for posting and removing all approved materials.

Free Speech Disclaimer
All content within the “Free Speech Zone” is for informational and educational purposes only. The opinions expressed are those of the individual or organization and do not represent the views of Kankakee Community College. The Office of Student Life will provide a “Free Speech Disclaimer” sign that must be displayed during the event.

Outside Organizations Requesting to Conduct Student Outreach or Use College Facilities/ Free Speech
Student Outreach
Non-profit, non-commercial community and political organizations may schedule a time to staff a table in the designated Free Speech Area in the College Center to distribute approved materials and conduct student outreach. This requires completion of the Non-Profit, Non-Commercial Community, or Political Organizations. Organizations may not conduct student outreach without prior approval—it must be prearranged.

Religious Services on Campus
A student club or organization officially recognized by the Office of Student Life may hold religious services or discussions on campus if a staff or faculty advisor is present. Attendance must be open to all students.

603.04 Posting & Distribution of Materials

Kankakee Community College (KCC) provides bulletin board space for posting informational literature. All marketing or promotional materials from outside organizations—or those represented by KCC—must be reviewed and distributed by the Office of Student Life.

 To qualify for distribution, materials must fall into one of the following categories:

1. Not-for-profit promotion
2. Educational in nature
3. Student discounts for educational items
4. Sponsored by a student or student organization
5. Will not cause a nuisance or contribute to littering
6. Non-offensive and not disruptive to the learning environment
7. Consistent with the vision, mission, and core values of Kankakee Community College

*Items may not be posted for more than three months.*

Materials that fall into an approved category may be distributed in coordination with the Office of Student Life, provided that the content is not deemed offensive or potentially disruptive to the learning environment. The Office of Student Life reserves the right to deny the distribution or posting of any materials that contradict the vision, mission, or core values of Kankakee Community College.

Approved materials from outside organizations may be placed in the College Center for distribution and/or posted on bulletin boards. Organizations or individuals may provide fliers or posters to the Office of Student Life for posting around campus. Materials soliciting a religious organization, charitable cause, fundraising event, or community event that is free and open to the public may be distributed in coordination with the Office of Student Life.

At times, religious organizations such as Jehovah’s Witnesses or Christian groups may request permission to distribute pamphlets or Bibles. If approved, KCC allows these materials to be placed on one of the Free Speech Tables (8-foot tables against the windows) in the College Center.

Politicking On Campus
Information about specific political candidates cannot be disseminated on campus. Candidates may not hand out or post campaign materials. However, information regarding election dates, polling places, and a list of all candidates may be distributed on campus.