Kids' Chess Tournament Sign-Up Form

Join us for a day of fun, strategy, and friendly competition!

We are excited to host our first tournament on November 22nd. Please fill in the required details below to secure your player's spot. We can't wait to see you there!

Kids' Chess Tournament Sign-Up Form

Please fill out the form to register for the tournament.
I am a*

Parent/GuardianVolunteer

Player information
Full Name*

First NameLast Name
Gender

MaleFemale
Date of birth *

DayMonthYear
Date
Age*
Skill Level*

BeginnerIntermediateClub playerAdvancedProfessional
School/Club
Any medical conditions or allergies we should be aware of?
Would you like to register another player?*

YesNo

Second Player's Details
Full Name *

First NameLast Name
Gender

MaleFemale
Date of birth *

DayMonthYear
Date
Age*
Skill level*

BeginnerAdvancedProfessionalClub playerIntermediate
School/Club
Any medical conditions or allergies we should be aware of?

Parent/Guardian Details
Name*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Payment

R50 entry fee
Payment Method*

Cash on the dayEFTHilton Kids Chess Club Member (free)
If you are paying via EFT, kindly use the following account details:

Bank Name: Bidvest Bank
Account Name: K T Colje
Account Number: 3047806002
Reference: Please use your child's full name.

Confirmation: Please ensure you share proof of payment to the following WhatsApp number: 0786883985 OR bring a printed/digital copy of the proof with you at check-in.

Kids Chess Tournament: Official Rules & Conduct
1. General Tournament Rules

Format: This is a Swiss-System Tournament. This means every player is guaranteed to play five (5) rounds, regardless of wins or losses. You will be paired against opponents who have a similar score to yours each round.

Time Control: Games will be played using a G/10 (Game in 10 Minutes) time control. Each player receives 10 minutes on their clock for the entire game. Once time runs out, the player loses (unless the opponent has insufficient mating material).

Touch-Move Rule: If a player deliberately touches one of their own pieces, they must move that piece if there is a legal move available. If a player deliberately touches an opponent's piece, they must capture it if legally possible. Announce (I adjust) if you only wish to straighten a piece on the square.

Recording: Notation (writing down moves) is not required for this event.

Forfeiture: Players who arrive more than 10 minutes late for their scheduled round start time will forfeit the game (0 points).

2. Sportsmanship and Conduct

Hygiene Rule (Mandatory): For the health and safety of all players, all participants are required to wash or sanitize their hands immediately before the start of each round.

Silence: During play, absolute silence is required. Players must not talk to their opponents or anyone else, nor should they sing, tap, or make distracting noises.

Respect the Board: Only the two players involved in the game should be near the board. Do not offer advice, commentary, or point out possible moves to any player.

Disputes: If a dispute arises (e.g., an illegal move, a draw claim, or a clock issue), stop the clock immediately and raise your hand quietly. A Tournament Director (TD) will come to the board and resolve the issue. Players must accept the TD's final decision.

Electronics: All electronic devices (phones, tablets, smartwatches) must be switched off and stored away during play. Having an active electronic device during a game may result in an immediate forfeit.

3. Ending the Game

Checkmate: A game is won when the opponent's King is in check and cannot escape.

Stalemate/Draws: If a game ends in a draw (Stalemate, Threefold Repetition, or Insufficient Material), both players must agree and immediately inform the TD.

Reporting Results: Once the game is over, the winner must clearly mark the result (Win, Loss, or Draw) and confirm it with the TD before leaving the playing hall.
I confirm that my child understands the basic rules of competitive chess and will follow the Tournament Director's instructions.

Parent/Guardian Consent
I, the undersigned, give permission for my child to participate in the Kids' Chess tournament. I understand that the club is run by volunteers and I will not hold the organizers responsible for any injuries or incidents that may occur.
Photo & Video Consent
I grant permission for photos and videos of my child participating in the tournament to be shared within the official WhatsApp group and other communication channels.*

YesNo
I would like to volunteer*

YesNoMaybe

Volunteer Information

If you are a chess enthusiast or expert and would like to volunteer your time, please provide your details below.
Use Parent/Guardian details?

YesNo
Name*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email
example@example.com
Address *

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
I am interested in helping with*

Instructor / CoachFloor SupervisorTournament Director / Pairings ManagerLogistics & Setup CoordinatorAdmin / CommunicationsPhotographer / VideographerOther

How did you hear about the tournament?*

WhatsApp Group (please Specify)Notice BoardsToy HutHiltonvillage.co.zaFacebookNewspaperWord of MouthKZN Chess AcademyOther
Which WhatsApp group?

key Details:

Date: Saturday November 22nd
Arrival Time: Please check in promptly at 8:45 AM. Round 1 will begin at 9:00 AM sharp.
Location: Mountain View Estate entertainment area 1. 1B Dennis Shepstone drive, Hilton KZN.

Remember to bring a water bottle, and a light snack.

See you on the 22nd!
Should be Empty:

Kids' Chess Tournament Sign-Up Form

Player information

Second Player's Details

Parent/Guardian Details

Payment

Kids Chess Tournament: Official Rules & Conduct

Parent/Guardian Consent

Photo & Video Consent

Volunteer Information