2026 ACS Exhibit Registration Form

2026 Annual Meeting | Exhibitor Registration

May 29 & 30, 2026 | Richmond Omni Hotel
We’re Excited to See You in Richmond!
May 29 & 30, 2026

Your company plays an essential role in advancing our profession, and we are pleased to cordially invite you to showcase your products and services at the 2026 Virginia Chapter, American College of Surgeons Annual Meeting in Richmond, Virginia.

This year’s meeting provides an exceptional opportunity to make sales, expand your visibility, and strengthen lasting business relationships. We encourage you to review the exhibit packages outlined in this prospectus and reserve your space today!

The meeting will bring together more than 120 surgeons from across the Commonwealth and surrounding areas, representing a wide range of surgical subspecialties. As an exhibitor, you’ll have direct access to key decision-makers who are shaping the future of surgical care in Virginia.

Product Theater Opportunities
The Virginia Chapter Annual Meeting offers your company an exclusive opportunity to host a Non-CME Product Theater — a dedicated session designed to showcase your products, services, or innovations to surgeons.

Your company may bring in a speaker of your choice to deliver a focused presentation highlighting the clinical and practical value of your offerings. The Product Theater provides a unique, unopposed platform for engagement, allowing for direct interaction, questions, and meaningful discussion.

Product Theater options include: Dinner & Dialogue Friday Night | Coffee Chat Saturday AM | Lunch & Learn Saturday.

Ample Networking Breaks: All conference breaks will be held in the exhibit area to maximize traffic and interaction.
Exclusive Vendor Raffle: Attendees who visit all vendor booths will be entered into a raffle for exciting prizes—driving engagement and booth visits.

All conference breaks will be held with the vendors.

All exhibitor fees must be paid in full prior to the conference. Tax ID Number: 23-7316510

Questions? Contact Susan McConnell | 804-622-8139 or smcconnell@ramdocs.org.
Click Here to View Exhibitor Prospectus
Company Information
Company Name*
Contact Full Name*
Contact Phone Number*
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Contact Email*
example@example.com
Address*

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Payment
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Note: Online fees include convenience fees. Check/ACH options are also available.
Categories:All

All

Exhibit Levels (choose one)

Sponsorship Opportunities (in addition to exhibit fee)

Extras
prevnext( X )
Exhibit Levels (choose one)

Bronze LevelOne 6 ft table and 2 chairs | Two complimentary registrations to meeting sessions and Welcome Reception | Participation in the "Play to Win" game| Invited to cocktail reception | Company included in the online Exhibitor Directory | Recognition as Bronze Contributor in all meeting material, both printed and digital | Registration list included in meeting packet
$1,675.00



Gold LevelAll Bronze level benefits, but with three registrations to meeting sessions | PLUS: Recognition as Gold Contributor in all meeting material | Specific signage indicating Gold Level Support | Support recognized at Podium by President | One social media about company's meeting support | Special consideration for table placement | Pre-conference registration list provided
$2,575.00



Platinum LevelAll Bronze level benefits, but with four registrations to meeting sessions | PLUS: Recognition as Platinum Contributor in all meeting material | Specific signage indicating Platinum Level Support | Support recognized at Podium by President | Two social media posts about company's meeting support | First choice for table placement | Pre and Post-conference registration lists provided
$3,650.00



Sponsorship Opportunities (in addition to exhibit fee)

Non-CME Product Theater with SpeakerHost a non-CME Product Theater for max 30 attendees | Includes basic AV, room rental, and buffet style meal | Company responsible for providing speaker and associated travel fees | Opportunities include dinner on Friday night, breakfast on Saturday morning or lunch on Saturday afternoon | Benefits include all Platinum benefits but with five registrations | Product theater is included in meeting material, both printed and digital | Three social media posts | Pre-Conference list of registered attendees | Post-Conference list of registered attendees | Assistance with coordination of the activity (VA-ACS staff handles hotel logistics and menu selection) | Advertisement through VA-ACS blast email | Advertisement on VA-ACS website announcing event.
$5,665.00 Product Theater Options



Welcome Reception SponsorThe welcome reception is an evening reception open to all attendees to enjoy light fare as they network and renew friendships in a relaxed atmosphere. | Recognition as Welcome Reception sponsor in all meeting material, both printed and digital | Specific signage greets attendees as they enter the reception | Podium announcement of company support by VA-ACS Pesident
$3,090.00



Wifi SponsorRecognition as the exclusive sponsor for the conference Wi-Fi Company logo will appear on the website, conference emails, and on the Wi-Fi instructional handouts.
$2,060.00



Resident Poster Session SponsorRecognition as sponsor in all meeting material, both printed and online for both In-Person and Virtual Poster Sessions | Company sign greets attendees at the Resident Poster Session | Podium announcement of company support by VA-ACS President
$1,545.00



Attendee Reusable Bag SponsorHave your company name/logo on each attendee's reusable bag. VA-ACS staff can design and purchase the bags which are handed out to each attendee at the conference | Recognition as reusable bag sponsor in all meeting material, both printed and online | Podium announcement of company support by VA-ACS President
$775.00



Marketing SponsorCompany advertisement in three meeting marketing emails, VA-ACS website, and on social media channels | Podium announcement of company support by VA-ACS President
$515.00



Extras

Gift Card RaffleParticipate in the gift card raffle | Your company will be recognized for gift cards given as raffle prizes to attendees throughout the conference | VA-ACS staff will purchase the gift cards. *This is different from the "Play to Win" raffle all vendors are part of automatically.
$25.00 Quantity



Additional RepresentativeIf you will require additional reps to attend the meeting over and above the number included in your exhibit level. Reps may not rotate.
$205.00 Quantity



Total

$0.00
Check / ACH Payments

If paying via check, make your selection(s) below and click Submit. An email confirmation will be sent to confirm receipt of application. Check/ACH payments do not include online convenience fees. Contact Susan (smcconnell@ramdocs.org) for ACH details.
Check Payment: Make check(s) payable to: VA-ACS

Send payment to:

VA-ACS
Attn: Susan McConnell
2821 Emerywood Parkway, Ste. 200
Richmond, VA 23294
Levels of Support (check payments)

Bronze Level - $1,600Gold Level - $2,500Platinum level - $3,500Product Theater - $5,500Welcome Reception Sponsor - $3,000WIFI Sponsor - $2,000Resident Poster Session Sponsor - $1,500Attendee Bag Sponsor - $750Marketing Sponsor - $500Additional Rep Badge - $200 eachGift Card Raffle - $25.00 each

Badge Names
Representative 1

First NameLast Name
Email 1
example@example.com
Representative 2

First NameLast Name
Email 2
example@example.com
Representative 3 - Gold Level | 3 registrations

First NameLast Name
Email 3
example@example.com
Representative 4 - Platinum Level | 4 registrations

First NameLast Name
Email 4
example@example.com
Representative 5 - Product Theater & Reception Sponsor | 5 registrations

First NameLast Name
Email 5
example@example.com

Logo / Table location
High Resolution Company Logo*

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Indicate below companies you DO NOT wish to be near. If none, enter N/A

Hotel Reservations
Richmond Omni Hotel

100 S 12th St, Richmond, VA 23219
The VA-ACS has secured a discounted rate at the Omni. Room reservation information will be available soon.

Exhibit Hours
Exhibit Hours
There will be a Welcome Reception on Friday, May 29 followed by educational sessions on Saturday, May 30.

Friday, May 29
Exhibit Set Up - anytime between 5:00 - 10:00 p.m.
Welcome Reception - 5:45 - 7:30 p.m.

Saturday, May 30
Exhibitor Set Up - anytime between 6:00 - 7:00 a.m.
Exhibits Open - 7:00 a.m.- 4:30 p.m.
Tear Down - 4:30 p.m. - 5:30 p.m.

*All times subject to change

All conference break food served in the Exhibit Hall.

Play to Win Raffle encourages attendees to visit all vendors!

Cancellation Policy
Exhibit space confirmation, registration and other details will be sent to the contact person listed above.

Full payment is due no later than May 18, 2026.

Cancellation/Refunds: An exhibitor may cancel or withdraw from the meeting subject to the following conditions: 1) the exhibitor shall immediately file a written notice of intention to cancel or withdraw; 2) if written notice is received 30 days or more prior, the VA-ACS shall retain a sum of equal to fifty percent (50%) of the total cost of the reserved exhibit space; and 3) no refunds shall be made on cancellations received less than 30 days in advance of the meeting. Cancellations must be received in writing to smcconnell@ramdocs.org to be official.

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2026 Annual Meeting | Exhibitor Registration

Company Information

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Richmond Omni Hotel

Exhibit Hours