Bristol Pride Food Trader Application Form

Food Trader Application Form
Bristol Pride will be returning to Durdham Downs on Saturday 11th July 2026.

Our food area is a vital part of the attendee’s day and presence at Bristol Pride provides your organisation with a unique opportunity to showcase your support of and reach members of the Lesbian, Gay, Bisexual, Trans and Queer (LGBTQ+) community. We are now the UK’s largest FREE Pride and also attract thousands of non-LGBT people to the event who are keen to show their support – Our Allies!

We are partiuarly interested to hear from traders who are local. We encourage you to apply as soon as you can to avoid disappointment - we are over subscribed every year.

Full payment is required no later than 1st April 2026. Until both booking form and payment is received, we cannot guarantee your place.

Timings - Please take note

Setting up - Friday 10th July 9:00 - 18:00. Saturday 11th July 8:00 - 11:00

All stalls must be ready to trade by 11am on Saturday 11th July

Trading times: Saturday 11th July - 12:00 (or 11:00 is site is ready early) - 22:00. The main stage will finish at 9:30pm and the audience is given till 10pm to finish their food and drinks and to leave the site.

Breakdown - No vehicles are permitted to enter or move onsite until the site is clear of the public at approximately 22:30. The site MUST be vacated by 12:00 on Sunday 12th July.

Health & Safety Documents
The booking form below will ask for copies of your Public Liability Insurance, Food Hygiene Certificates for all food handlers, Risk Assessment, Fire Assessment, PAT tests and Gas Safety Certificate (if applicable) so please have these ready to upload with your application. If something is due to renew between now and Pride day, please upload your current certificate and send the renewed one once renewed.

Sustainability
We’re working hard on minimising our environmental impact. All serve ware must be biodegradable or recyclable, and large condiment dispensers must be used rather than small packets. You are not permitted to sell drinks in plastic bottles or to issue plastic or polystyrene serve ware. All waste must be disposed of appropriately, and you must leave your pitch how you found it.

Cost and payment
Pitch fees are £875+VAT for those with a frontage of 5m or less, with a reduction to £775+VAT if you offer 10% discount to wristband holders. As a charity, we encourage people to purchase wristbands, always offering a pay what you feel entry without wristbands. The trader discount is a major incentive for wristband sales which go towards securing the future of the event.

Pitches over 5m will incur an additional charge of £75 per metre.

Power will be charged at an additional cost, see below. Internet is included in this fee.
About you
Registered Business Name*
Applicant name*

First NameLast Name
Email*
example@example.com
Phone Number*

Area CodePhone Number
Website
Instagram
Address for Invoicing*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
About your stall
Name of Stall*
This is the name your stall will have at Bristol Pride
Please provide some information on the type of food that you sell*
What % of your menu is vegetarian?*
What % of your menu is vegan?*
Do you serve gluten free options?

YesNo
Do you have an affordable option under £7 or meal deal option? If so, please describe here:
Which local authority are you registered with?*
What is your food hygiene rating?*
You will be asked to upload evidence of this
Type of structure*
eg marquee, trailer, van
Stall Front size (m). Stalls over 5m incur a £75 per metre*
This will be the size pitch we allocate you so please include your tow bar and any external signage in this measurement.
Stall depth (m)*
e.g. 2.5
Back of House depth (m)*
This will be the depth we allocate you so please include any fridges / BOH space and any vehicles you need in the total
Please upload

A photo of your stallA sample menu with price list
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How many crew wristbands do you require to staff your stall?*
Energy and water
Does your stall use electricity? You'll be asked to upload your PAT test at the end of this*

13a Single phase £7516a Single phase £12532a Single phase £175I do not require power
Please provide detail of what you require power for
We need this information to ensure that we can provide what you need. Please provide as much information as you can.
Does your stall use gas?*
If yes, you will be asked to upload your gas safety certificate at the end
Do you require a dedicated water connection? This incurs an additional £100 fee
Sustainability data

This data helps us to work out our emissions. Please be as accurate as you can
What is the postcode you'll be travelling from?*
Type of vehicle will you be coming in 1*
Fuel type is this vehicle*
Type of vehicle will you be coming in 2
What fuel type is this vehicle?
Type of vehicle will you be coming in 3
What fuel type is this vehicle?
Are you an LGBT+ Owned business? The answer to this will have no bearing on the success of your application. We will use this information for our equalities monitoring.

YesNoPrefer not to say
Pitch fee

Please note, we will amend the invoice to recognise any additional charges (such as >5m frontage and power supply) mentioned in this application.
I would like to pay*
Document Uploads
The following documents are required to be able to trade. All documents must cover Saturday 11th July. Please label your documents clearly with the expiry date.

Public Liability InsuranceFood Hygiene Certificates for all food handlersEvidence of your Food Safety ratingRisk assessmentFire risk assessmentPAT testing certificateGas safety certificate (if applicable)Sustainability policy (if you have one)
When does your PLI expire?
Document upload from checklist above*

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Terms and Conditions
Here are the Terms and Conditions. Please tick the box below to confirm that you have read and understood them.
I have read the terms and conditions and agree to them
I agree to provide a full meal in exchange for a crew voucher which I will redeem post event to the value of £6.
I understand that I am required to set up on the Friday between 9:00 - 18:00 and be ready to trade by 11am on Saturday.
I will not sell plastic bottled drinks and will use biodegradable serve ware
Should be Empty:

Food Trader Application Form

About you

About your stall

Energy and water

Sustainability data

Pitch fee

Document Uploads

Terms and Conditions