NAB Weekend Vendor Application

NAB Weekend is excited that you have expressed interest in vending at our 15th annual event in February 2027 in Lexington, KY. As our attendance continues to grow, so do our requests for Vendor Booths. Applications will be reviewed by our producers and vendors will be selected based on product categories that fit the needs of our event. It is our goal not to "over-saturate" our market with too many vendors selling like items. We reserve the right to deny applications based on this criteria, as well as vendor's behavior displayed at previous NAB events.

Please complete the form below. Once your application has been approved, you will be contacted to make payment arrangements to secure your booth space, and provide registration details for you and your helper(s), if applicable. 

One Standard All-Weekend Pass is included with each Vendor Booth Purchase. You may purchase (1) additional "Standard Pass" at half price per booth space purchased. You can enter your requests for "helper passes" on the form below. 

Vendor Pricing:

• $350 per 8'x10' space in Bluegrass Pavilion
• $300 per 8'x10' space in Terrace Ballroom

Due to limited space this year, vendors may only request a max of (2) spaces (unless they are Silver, Gold, Platinum or Diamond sponsors).

 

What's Included in My Vendor Application Fee?

• One Standard All-Weekend Event Pass per Space (Included)
• One Standard All-Weekend Event Pass per Space (at Half Price)
• Two 6′ skirted standard table per Space Purchased
• Two Chairs provided per Space Purchased
• Lunch Delivered per registered vendor & helper on Friday & Saturday
• Electric Outlets at Provided at/near each booth
• Complimentary WiFi 

In addition to the option to secure additional vendor spaces based on your sponsorship, below is a chart of the additional perks offered in each sponsorship level.

This next section is for Registration Info for your helpers if additional half-price passes are needed (as selected above). If you did not need additional passes, you may skip this section.

Terms & Conditions

1. Applications for Space and Rental Fees. Exhibitors will not be permitted to set up exhibits until full payment and this signed agreement have been received by NAB Weekend. Booth space may not be sublet or shared by any other party than is registered by the original vendor application submitted to NAB Weekend for the booth(s) space(s). Each 8'x10' rental space includes (2) 6' skirted banquet tables, and two chairs. General overhead lighting and independent overall security. Rental fee for approximately 80 square feet per space.
2. Refund for Cancellation of Space. No refunds on booth payments will be given after January 18, 2027, but your payment may, at the discretion of the producers, be rolled forward as a deposit on a booth for next year's event. NAB Weekend may use any paid-for but unoccupied / vacant booth space on Thursday, February 18, 2027 as they desire if no prior arrangements have been made for late arrival.
3. Assignment of Space. NAB Weekend reserves the right to relocate space as may be necessary for the benefit of all concerned, as well as changes to the floorplans by the Fire Marshal as necessary for fire safety concerns.Under no circumstances can your booth space assigned be moved past the space allotted without the approval from the producer/vendor coordinator. Anyone violating this rule without approval will be asked to move back within their space immediately.
4. Services. All service customarily required by exhibitors are available at current rates: decorating, electrical, sign painting, photographer, florist, and telephone service. Please contact the vending market coordinator for information on these services
5. Vendor Set-up & Market Hours. The vendor market will be located in the Bluegrass Pavilion and Terrace Ballroom of Marriott Griffin Gate Resort.
   
   Set-up times will be conveyed via email to all registered vendors usually 2 weeks prior to the event. Plan on a 6-hour allotment of time on Wednesday evening, and again on Thursday from around 9am-1pm.
   
   The exhibit areas will be open to the general public during the following hours:
   1. 02:00pm-07:00pm      Thursday, February 18th
   2. 10:00am-07:00pm      Friday, February 19th
   3. 10:00am-05:00pm      Saturday, February 20th
   4. 10:00am-01:00pm      Sunday, February 21st
      
      
6. Installation and Dismantling of Exhibits.Vendors are expected to be in their booths ready to sell during posted timeframes. Vendors who show up late, break down early, or miss shifts in the hall without specifically making arrangements with the vendor coordinator may not be invited back. The exhibit areas will be available to exhibitors at times to be determined as we get closer to the event date. Finalized times will be sent to approved vendors via your contact email. There will be no exhibitor move in other than the designated hours. On all vending dates, the exhibit areas will open to exhibitors only, one hour prior to the official opening hour and will remain open to exhibitors only one hour after the official closing hour for additional set-up and restocking time. All merchandise and display material must be removed from the exhibit areas by 7pm Sunday, February 21st unless previous arrangements have been made and approved by the Vendor Coordinator. Exhibit material remaining after that time will be removed at the expense of the exhibitor.
7. Identification Wristbands. The identification wristbands issued by NAB Weekend must be on all exhibit personnel at all times while on the exhibit floors. Be able to show your wristband upon request.
8.  Liability and Theft. The exhibitor agrees to hold NAB Weekend harmless from any and all claims, judgments and expenses of litigation arising out of any property loss or damage, personal injury, or death caused by or arising out of the use of the leased space. NAB Weekend will take all reasonable precautions against damage or loss by fire, water, storm, theft, strikes and other emergencies or causes over which NAB Weekend have no control, but do not guarantee or insure the exhibitor against loss by reason thereof.
9. Delivery of Exhibit Material. If you plan on shipping your materials, you must coordinate this in advance with the Vendor Coordinator.
10. Care of Building. Acceptance of exhibit space makes it obligatory on the part of the exhibitor and any employee or representative of the exhibitor that they shall not deface, injure or mar the exhibit areas. Nothing shall be pasted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Any damage done shall be made good by the exhibitor to NAB Weekend or the owners of the building as their interest may appear.
11. Insurance. Exhibitors desiring to insure themselves against property loss, damage, or liability for personal injury, must do so at their own expense.
12. THESE RULES AND REGULATIONS ARE TO BE CONSTRUED AS PART OF ALL SPACE CONTRACTS. NAB WEEKEND RESERVES THE RIGHT TO INTERPRET THEM AS WELL AS MAKE FINAL DECISIONS ON ALL POINTS THIS AGREEMENT DOES NOT COVER.

Thank you for your interest in vending at NAB Weekend! The producers are excited to see each of you. Your applications will be reviewed promptly. Applicants that are chosen will be contacted to secure payment for your vendor space and registration. Please wait for vendor acceptance before purchasing goods to sell and/or making hotel arrangements.