Eddie Manderville Chalet Application for Facility Use

  • APPLICATION FOR FACILITY USE: Eddie Manderville Chalet Fireplace Room

    Capacity: Fireplace Room 96 seated. Porch Room 32 seated. Maximum 128 seated. Maximum 150 stand-up only.

  • PROPOSAL PROCESS

  • 1. Choose a Location and Date for your event.

    2. Complete all sections of this Event Venue Permit Application This form is for informational purposes and is required to create an accurate cost estimate. Completion of form does not constitute permission to use the Facility.

    3. Submit your application. All applications, proposed activities, and event features are subject to review and approval of the Park Board.

    4. Payment is required to guarantee the reservation of the facility and varies depending on the facility being requested. Once the application has been reviewed, you will be notified of the application status.

    5. If application is approved, all payments must be received within 1 week of permit confirmation. Once payment is received, the Park Board will email, mail, or fax a permit agreement to the Event Organizer with further instructions and contact information.

  • EVENT VENUE FAQs

  • 1. Does my booked time included set up and take down?
    Yes, all set up and take down must be completed in the time booked. Rental time is 12pm-11pm. Latest check out is 11:45pm.

    2. Is there a kitchen available?
    No, there is no kitchen available and cooking is not allowed onsite.

    3. Can I set up a tent/canopy?
    No, there are no tents or canopies allowed for setup.

    4. Can I have a tour/rehearsal?
    Yes. Tours must be scheduled between the customer and onsite manager. Rehearsals can be scheduled on permitted rental day(s).

    5. Can I serve alcohol?
    Yes, all alcohol must be contracted through a MPRB approved caterer. An MPRB Police Officer must be hired to be on-site during the time of serving alcohol, plus one hour after closing. Service must end by 11:00pm, last call at 10:45pm.

    6. Can I serve food?
    Yes, all food and beverage must be contracted through a MPRB approved caterer including snacks and beverages. No food trucks.

    7. Who sets the room?
    Golf Course Staff sets the room up, flip and/or tear-down. Floor plans must be submitted at least 10 business days before the event. *Fees do apply for all events

    8. Are tables and chairs included?
    Yes, supplies are based on fire code capacity. Rental of additional items are available through MPRB approved caterers and party rentals. (this is not included in the MPRB fees)

    9. Do I have access to electricity?
    Yes, only inside facility.

    10. Is the fireplace operational?
    Yes, customer must provide own firewood bundles for burning and tend to the fire needs. This requires additional permission.

    11. Are dogs allowed?
    Dogs are not allowed inside the facility (except for service dogs).

    12. Can I decorate?
    Yes - No flame candles, electronic/LED only candles. No balloons, tape, tacks, nails, chalk art, confetti, or any items that may impact the fa

    13. Can I change the date/time of my permit once approved?
    Yes, if application has been approved and location booked, change in date and time is subject to additional fees. Change in date and time requires at least 30 days notice from date of original event.

    14. What type of fees can I expect for a permit?
    Fees vary depending on event: Facility Rental Fee, Ceremony Fee, Damage Deposit Fee, Administrative Fee (permit changes/modifications).

    15. If application is approved, when is payment due?
    All facility Rental Fees and the Damage Deposit are required at time of application approval. prior to event date. The Police Officer will be paid directly to your alcohol caterer.

    16. Can I have a ceremony?
    Yes, additional fee(s) may be applied.

    17. What is the cancellations/refund policy?
    The Minneapolis Park & Recreation Board has a "No Refunds Policy".

    18. Is parking available at the facility?
    Parking is based on first-come first-serve availabiliy and is not garanteed. Parking lots may be used by other events and public patrons

  • FEES

  • Monday-Thursday: $999 plus tax
    Friday: $1,799 plus tax
    Saturday & Holidays: $2,249 plus tax*
    Sunday: $1,349 plus tax

    Ceremony fee: $600 plus tax

     

    Damage Deposit

    $500 - Damage Deposit is refundable if facility is restored to original condition after event. Refun takes place (30) thirty days after event. 

    Police Officers

    Sunday- Saturday: $137.00 per hour
    Holiday: $205.50 per hour
    (minimum of 4 hours- charged directly to the caterer)

  • APPLICANT INFORMATION

  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.

  • EVENT INFORMATION

  •  - -
  •  - -

  • Please note, you are required to use licensed caterer for alcohol services, police officer required

  • Note: Amplified sound must comply with the City of Minneapolis and MPRB policies.

  • If yes, a photo permit during the proposed event time and location is included. If outside location and time, additional permitting may be required. 

  • If yes, completed Parkway Use Application required to be attached. Additional fee(s) may be applied.

  • If yes, further details may be requested.

  • If yes, further details may be requested.

  • If yes, further details may be requested.

  • Conditions of Use

  • All Event Venue Applications are taken on a first paid, first served basis. Event Venue Applications are accepted eleven months in advance of proposed event date. A completed application must be submitted and appropriate fee must be paid before a site and date will be reserved or a permit issued. Applicant agrees: to bear all costs of policing; cleaning and restoring park property used pursuant to the permit, to reimburse the Park Board of all such costs incurred by the Park Board; to indemnify the Park Board and hold the Park Board harmless from any liability to any person resulting from damages or injury occurring in connection with the permitted event proximity caused by the action of the applicant, its officers, employees, or agents or any person under applicant's control; to limit all activities conducted on Park Board property to the terms of the permit; and that failure to abide by the terms of the permit or any other applicable law, rules or regulations may result in revocation of the permit, retention of all or a portion of the damage deposit, fines, or result in revocation of the permit. Note: The Minneapolis Park & Recreation Board has a "No Refund Policy."

    Please Note: There are additional fees associated with having an event at an event venue location. MPRB requires all food andbeverage vendors to pay an additional fee for Food and Beverages to MPRB. (CATERING: 12% on menu items, and 12% on Alcohol items). These charges will be passed on to the applicant and payable to the vendor selected for the event. Please inquire about these charges from the vendor selected for the event.

  • PAYMENT

    YOU WILL BE CONTACTED AFTER APPLICATION IS REVIEWED FOR FURTHER PROCESSING IF APPROVED (Final Fees will be determined after applications are reviewed. Please do not write card information or mail payment with this application)
  • Should be Empty: