Reservation Request for Reader Board Sign and Meeting Space

Reservation Request for Reader Board Sign and Meeting Space

Please fill out this form to request meeting space and/or a week-long reservation for the reader board sign.
Full Name*

First NameLast Name
Organization Name*
Email Address*
example@example.com
Phone Number*
Please enter a valid phone number.
Billing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Select the Resource You Want to Reserve*

ReaderboardMeeting Space
Readerboard reservations are done on a one or two consecutive week schedule.

Readerboard Fees:

1 week (Non-Member): $35
1 week (Member): $20

2 consecutive weeks (Non-Member): $50
2 consecutive weeks (Member): $35

Weeks Available for Readerboard Reservation:

3/29 - 4/4/26
4/5 - 4/11/26
4/12 - 4/18/26
4/19 - 4/25/26
5/17 - 5/23/26
5/24 - 5/30/26
6/14 - 6/20/26
6/21 - 6/27/26
6/28 - 7/4/26
7/5 - 7/11/26
7/12 - 7/18/26
7/19 - 7/25/26
7/26 - 8/1/26
8/2 - 8/8/26
8/9 - 8/15/26
8/16 - 8/22/26
8/30 - 9/5/26
9/6 - 9/12/26
9/13 - 9/19/26
9/20 - 9/26/26
9/27 - 10/3/26
10/4 - 10/10/26
10/11 - 10/17/26
10/18 - 10/24/26
10/25 - 10/31/26
11/1 - 11/7/26
12/13 - 12/19/26
12/20 - 12/26/26
Select the Start Date for Your Reservation*

MonthDayYear
Date
Select the End Date for Your Reservation*

MonthDayYear
Date
Our readerboard has two sides, the same message will be displayed on both sides. Each row can hold 19 characters.
First Row*
Second Row*
Third Row
Are you leaving any rows blank?*

YesNo
Please type out your whole message for verification. If you have a blank row, just insert BLANK as a placeholder.*
Please review the following information:
- This request does not guarantee a readerboard reservation, but SCAF will do everything they can do to accommodate it.
- I certify that I have authorization from my organization to request this reservation.
- For Non-Members: My organization will be invoiced for this reservation.
- For Members: My organization will be billed at the discounted rate on our quarterly invoice.
- In cases of inclement weather, readerboard postings may be delayed. SCAF will discount my organization accordingly.
I have read and acknowledge the above information.*

Yes
Requested Reservation Start Time (Please include set-up time)*

MonthDayYear
Date
Start Time AM/PM Option
Duration of Meeting/End Time (Please include clean-up time)*
Conference Room A/B

Conference Rooms A & B are separated by glass french doors. Your reservation allows you access to both spaces.

This room includes a TV with an HDMI cable and a whiteboard. You are allowed access to the coffee pot, hot water, and kitchenette in the Main Conference Room if there is not a private meeting in session.
Main Conference Room

You can rearrange the Main Conference Room in order to best meet your needs, we just ask that you reset it at the end of your meeting. This room also includes two "cubbies" each with tables and chairs for extra seating, breakout groups, etc.

This room includes:
- TV with an HDMI cable
- Podium
- Whiteboard
- Microphone and speaker
- Direct access to coffee pot, hot water, and kitchenette
This room can accomodate no more than 30 people due to parking limitations.
Room Requested*

Conference Room A/B (1-6 people - $15/hr)Main Conference Room (Up to 30 people - $25/hr)Entire Building (Available by special request - $40/hr)
Number of people expected*
Will this be a recurring meeting?*

YesNo
Please list other dates and times you would like to reserve this room for.
Building Usage Agreement
- Please allow time in your reservation for set-up and clean-up. You may reconfigure the furniture, but need to put it back at the end of your meeting time.
- Tea/coffee/water/snacks are provided as a courtesy. Items in the fridge are not for the public.
- Empty the trash if full, and discard in dumpster outside. New bags are in the bottom of each waste bin.
- Supplies are available to clean surfaces after use. All guests are expected to "leave no trace".
- A first aid kit is located on top of the fridge and fire extinguisher at the back door.
- Please park according to the diagram below, leaving spots on the West side of the building open for other building tenants and their guests.
- If parking lot is full, additional parking is available in the Skagit Regional Clinic lot.
Please review this document as we will ask you to sign once yearly.
I acknowledge that I have read the Building Usage Agreement and Parking Information.*

Yes
Please review the following information:
- This request does not guarantee a room reservation, but SCAF will do everything they can do to accommodate it.
- I certify that I have authorization from my organization to request this reservation.
- For Non-Members: My organization will be invoiced for this reservation.
- For Members: This will subtract from my organization's 40 allotted free hours and will be billed accordingly on our quarterly invoice.
- No-shows will be billed based on approved reservation times.
I have read and acknowledge the above information.*

Yes
Should be Empty: