TERMS & CONDITIONS
DEFINITIONS
The term Client refers to the person booking the photography services. The terms we, us, and Photographer refer to iPhotography and its owners.
SCOPE OF WORK
The Photographer agrees to provide no fewer than five (5) proofs for the Client (or two (2) for giveaways, promotions, or mini sessions unless otherwise stated). The Photographer may deliver additional images at their discretion but is not obligated to do so.
The Client agrees to assist the Photographer in achieving the desired photographs, including posing, cooperation, providing shot lists when needed, and participating in pre-shoot communication.
The Photographer is not responsible for images not captured due to lack of cooperation, delayed arrival, restrictive environments, or failure of the Client to participate.
Basic post-processing will be completed where artistically necessary. Final images will be delivered within 30 days of the session.
Photos are delivered via digital download with a personal-use print release.
The Client agrees not to edit, crop, recolor, or alter the Photographer’s images in any way.
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FEES & PAYMENTS
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In consideration of the photography services provided by the Photographer, the Client agrees to pay the fee charged. A non-refundable retainer fee, separate from the session fee, totaling $25 up to $200 is due upon the signing of this contract. (Fee does not apply to those who won a special giveaway). If the Client cancels the Shoot for any reason, the non-refundable retainer fee will not be returned to the Client. Exact non-refundable retainer amount will be included in invoice.
REMAINING BALANCE
The remaining balance is due no later than 2 days before the session. Once paid at the 2-day mark, the balance becomes non-refundable.
For large events, the remaining balance is due 30 days before the event and is non-refundable once paid.
RESCHEDULING & CANCELLATION POLICY
RESCHEDULING
You may reschedule once, as long as the request is made 3 or more days before your session. Rescheduling within 3 days, including same-day changes, counts as a cancellation. If this happens, the payment is not refundable, and a new booking + retainer will be required.
CANCELLATIONS
Canceling at any time forfeits the non-refundable retainer.
Canceling within 2 days of the session forfeits all fees paid.
Same-day cancellations, no-shows, or same-day changes are not accepted and are non-refundable.
Late Arrival Policy
Time is of the essence. Clients are expected to arrive promptly at their scheduled appointment time. Arrivals exceeding 10 minutes past the scheduled start time may result in cancellation of the session at the photographer’s discretion.
All sessions will conclude at the originally scheduled end time, regardless of the client’s arrival time, in order to respect subsequent appointments and maintain the studio schedule. As services are provided by appointment only, timely arrival is greatly appreciated to ensure the best experience for all clients.
WORK PRODUCT & COPYRIGHT
The Client agrees that Photographer shall be the sole and exclusive photographer for the events specified in this photography services contract. The Client agrees and understands that no party other than Photographer may take pictures of any poses, lighting situations, or setups made by the Photographer.
Photographer will deliver proofs of photos to the Client no more than thirty days (30 days) after the date of the Shoot. Client understands and agrees that proofs are the exclusive property of Photographer.
All photos delivered to Client are for Client’s personal use only. No rights are or will be transferred to Client without prior written consent from Photographer.
Client agrees to pay i Photography $100 per violation.
INDEMNIFICATION
1. Client agrees that Photographer cannot guarantee certain poses or coverage quality and that i Photography shall in no way be held liable for compromised coverage due to interference from third parties or the environment. Further, Photographer shall not be responsible for photographs not taken because of Client’s failure to provide reasonable assistance or cooperation. Photographer has the right to end the session, without refund, due to a lack of cooperation or respect.
2. If Photographer is unable to perform the services in this contract due to any cause outside its control, such as fire, flood, casualty, an act of God, or any other reasonable cause, Client agrees to indemnify photographer for any loss, damage or liability. However, Photographer will return in full all payments made by Client to Photographer in relation to this Shoot.
3. Client agrees to indemnify and hold harmless Photographer for any liability, damage, or loss related to technological failure, including cameras, hard drives, and memory cards. Photographer will take reasonable steps to prevent data loss but is not liable for loss of data due to technical failure.
4. Client understands and agrees that Photographer agrees to retain copies of a reasonable number of photos from the Shoot for 30 days. After this period has expired, Photographer has no duty to retain copies of original files or photos from the event. It is the responsibility of Client to purchase, store, and backup photos after the agreed-upon period.
5. Client will not hold Photographer or the owner of the property liable for any injury that may occur during the session. Client is at their own risk when entering photo sessions, or property that is owned and not owned by the Photographer.
6. Client agrees and understands that the quality of a photograph is entirely subjective. Photographer is not required to cater to the specific aesthetic preferences of Client.
7. Client agrees and understands that Photographer may perform digital retouching of photos, including blemish removal, creative effects, teeth whitening, and other edits. Client agrees to hold Photographer harmless for any edits which may be viewed as defamatory or demeaning.
8. Photographer retains the right to omit any image. It is understood that Photographer will not deliver every exposure taken.
9. Client understands that if they choose to print any images from their gallery that the owners of i Photography cannot guarantee the print quality.
CLIENT RESPONSIBILITIES
Client will obtain all permissions necessary for Photographer to photograph at the Client's event location. Photographer has no duty to obtain permission from reception centers, churches, buildings, properties, or other locations to operate thereon. Client understands and agrees that any failure to obtain these permissions resulting in fines to photographer, or which prevent photographer from photographing the event(s) is not the fault, liability, or responsibility of photographer.
MODEL RELEASE
Unless the Client opts out at booking, the Photographer may use images for marketing, advertising, social media, website display, and portfolio use. Opt-out requires a signed form before the session.
LEGAL FEES
In the event Photographer files suit to enforce any term or condition herein, Photographer is entitled to expenses of litigation, including reasonable attorney fees. Any legal disputes related to this contract will be resolved according to the laws of , Virginia, in a court of law.
TRAVEL
Travel in the Richmond County, Essex County, Westmoreland County, Northumberland County has no additional travel Expense. All Areas in Virginia outside of these areas will have an additional travel expense if over 20 miles. Any miles over 20 miles will have a start at $1 per mile
UPDATES TO TERMS
iPhotography reserves the right to update or modify these terms at any time.
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