Pre-Consultation Assessment Form

Pre-Consultation Assessment Form

Please fill out this form to help us understand your needs before your consultation.
Let’s Get to Know You
Full Name*

First NameLast Name
Role/Title*
Church Name*
Church Location*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Church Website
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Best Email Address*
example@example.com
How did you hear about ChurchAVpro?*

InstagramFacebook GroupPodcastWebsiteFriend ReferralOther
Your Church & Production Snapshot
Average Weekly Attendance (all campuses combined)*

Under 200200 - 499500 - 9991000 - 2,4992,500 - 4,9995000+
How many worship venues or campuses do you support?*

12 - 34 - 56+
Current Production Staffing*

Full-time Production DirectorOther full-time production staffPart-time production staffWorship Pastor covering productionVolunteer-led (no paid production staff)
Approximate number of production volunteers across all services*

1 - 56 - 1516 - 3031 - 5050+
How Can I Best Support You?
Which areas are you MOST interested in getting help with? (Choose up to 3)*

Audio (FOH, Broadcast, Stage Volume, Clarity)Video (IMAG, Broadcast, Cameras, Switching)Lighting (Design, Programming, Consistency)Systems & Infrastructure (Routing, Dante, Networking)Volunteer Development & TrainingLeadership & Culture (Communication, Expectations, Burnout)Planning & Process (SOPs, Checklists, Workflows)New Building / Renovation / System UpgradeOther
What best describes your audio challenges?

Mix is inconsistent week-to-weekVolume issues (too loud / too quiet / unclear)Broadcast mix doesn’t match the roomEquipment limitationsVolunteers lack trainingWe’re not sure what “good” should sound like
What best describes your video challenges?

Inconsistent camera operationSwitching / directing challengesLighting affecting video qualityBroadcast quality concernsGear limitationsVolunteers need training
What best describes your lighting challenges?

Lack of design visionInconsistent programmingWrong intensity or color useGear limitationsVolunteer training challenges
What best describes your volunteer development challenges?

High turnoverLow confidenceSkill gapsNo clear training pathNo defined expectations
Team Culture & Leadership Environment
How would you describe your current production culture?*

Healthy & collaborativeGood heart, but disorganizedHigh standards, but burnout is creeping inWe’re rebuilding or starting overHonestly… chaotic
How clearly are expectations defined for your team?*

Very clear — things are documentedMostly clear — people understand the basicsNot very clear — we’re often winging itNot clear at all
How does your team typically handle mistakes on Sundays?*

Calm, constructive debriefsSometimes addressed, but inconsistentRarely addressedTension, frustration, or blame happens
Your Systems, Workflows, and Week-to-Week Rhythm
Which systems do you currently have in place? (Select all that apply)*

Checklists for key rolesStandardized Planning Center workflowsDocumented volunteer onboarding/trainingTeam huddles & weekly debriefsNone — most knowledge is in people’s heads
How would you rate your week-to-week consistency?*

5 — Very consistent regardless of operator4 — Mostly consistent3 — Hit or miss2 — Often inconsistent1 — Every week feels different
Overall technical reliability:*

Very solidMostly stable with occasional issuesRecurring issues we can’t solveFrequent failures that cause stress
Your Needs, Capacity & Readiness
What type of help are you MOST interested in?*

Short-term consulting (1–5 hours)Ongoing coaching (3–12 months)On-site visit (assessment or training)Not sure — I just know we need help
Budget Range for the Next 6 Months for Coaching/Consulting*

Under $500$500–$1,500$1,500–$5,000$5,000+
Leadership Support Level for Coaching/Consulting*

Strong supportModerate supportLimited supportUnsure
Who is involved in making decisions about bringing in outside consulting or scheduling an on-site visit?*

Senior PastorExecutive PastorWorship PastorProduction DirectorA board or committeeMeNot Sure
How urgent is the need you're asking for help with?*

Critical — it’s causing weekly or Sunday-impacting issuesSignificant — it's frustrating and needs to improve soonModerate — important but not urgentMild — long-term improvement
How open is your team to changing existing systems, behaviors, or workflows?*

Very open — ready to make changesSomewhat open — willing, but will need coachingResistant — hesitant to changeUnsure
What is your primary goal in seeking help right now?*

Solve immediate Sunday issuesBuild long-term systemsImprove team cultureGet leadership alignmentNot sure — we just need help
Digging Deeper: What’s Really Going On?
If we were talking 12 months from now and you said,“Bringing ChurchAVpro in was a huge win,” what would look different?*
What do you believe your biggest barrier is right now?*
Is there anything else I should know about your church, team, or situation?
Decision_Maker_Score
Urgency_Score
Change_Readiness_Score
FIT_Result
Total_Fit_Result
Next Step: Want to Chat?
Would you like a free 20-minute discovery call to discuss your results?*

YesMaybe — send me infoNo thanks
I agree to the terms and conditions and consent to the use of my information for the consultation.*
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Pre-Consultation Assessment Form

Let’s Get to Know You

Your Church & Production Snapshot

How Can I Best Support You?

Team Culture & Leadership Environment

Your Systems, Workflows, and Week-to-Week Rhythm

Your Needs, Capacity & Readiness

Digging Deeper: What’s Really Going On?

Next Step: Want to Chat?