Clone of Japan Fair 2025 - Exhibitor Application Form

Japan Fair 2026 Exhibitor Application

Thank you for your interest in participating in Japan Fair 2026 as an exhibitor. Please fill out the exhibitor application form below.

Here is the application process at a high level:

Step 1: Submit the Application Form (This Online Form)
Step 2: [New!] Receive an Acceptance Email within two weeks
Step 3: Make a Payment with one week of receiving your acceptance email.
Step 4: Receive Confirmation

Please visit our Exhibitor Application page for more details.

Thank you!

Japan Fair Office
info@japanfairus.org
Company/Organization/Individual Name in English as you want it to appear on the booth sign, website, and event map. 企業・団体名(英語表記－ブースサインやプログラムに使用されます)*
Contact Name 代表者名*
Phone Number 電話番号*
Email Address*
example@example.com
Address*

Street Address

Street Address Line 2

CityState

Postal / Zip CodeCountry
Exhibitor Selection

Exhibitor information can be found at https://www.japanfairus.org/exhibitor-application.
- Application for Early Bird Exhibitor pricing is till January 31, 2026 or until sold out.
- Applications will be closed when all the spaces are reserved with payment.
Exhibitor Options*

Type A - Sales/Exhibit Booth for All Organizations ($730 until 1/31)Type B - Sales/Exhibit Booth for Non-Profit Organizations, Schools, and Artists/Crafters in Washington State ($480 until 1/31)Type C - No Sales/Exhibit-Only Booth for Non-Profit Organizations, Schools, and Artists/Crafters in Washington State ($330)Type D - No Sales/Exhibit-Only Lobby Table ($170)Sponsor Benefit Booth
How many total booths would you like to apply for? (If you need more than three booths, please write the total number in the “Other” section.) ブースはいくつ必要ですか？(4ブース以上をご希望の場合は、「Others」欄に希望ブース数をご記入ください。）*

1 booth2 booths3 boothsOther
Do you like to request a Corner Booth with additional fee? ($380) 角に配置されたブースを希望しますか*

Yes (Additional Corner Boothe Fee, $380)No
Do you need to order Power Drops for your booth? - $105/each for 2 days. (Price goes up to $120/each after June 1)　電源は必要ですか？*

1 order2 orders3 orders4 orders5 ordersWe don't need a Power Drop at this moment.
Additional Tables and Chairs:

Additional tables, chairs, and other booth add-ons beyond what is outlined in the booth application are not provided by Japan Fair but may be rented from the Event Contractor, Fern Expo on their portal site. (The link to the portal site will be sent from Fern Expo.)

Exhibitor/Vendor may also bring tables and chairs for their booth.

Wi-Fi:

Standard Wi-Fi connections are complimentary at Meydenbauer Center. For sales transactions, streaming, and other high-bandwidth needs, a stronger connection is available for purchase directly from the venue.
Homepage URL
Facebook
Instagram
Do you have liability insurance?*

Yes, we have liability insurance.No, we don't have liability insurance.
Provide with the Company name and the Policy Number of the liability insurance.
How did you find out about Japan Fair?　ジャパンフェアはどうやって知りましたか？*

HomepageFacebookInstagramNewspapers or MagazinesPosters or FlyersPast ParticipantFriends or FamilyOther
Short description of your organization to use on website or our social media posts ウェブサイトやSNSで使う短い紹介文（英語表記）*
Submit your logo file(s) for us to use on the website, program and promotional materials.　ロゴファイルをアップロードしてください

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Submit 1-2 pictures to represent your organization or products/services for our social media post. ジャパンフェアのソーシャルメディアに使用できる写真を1～2枚提出してください。

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Please select all that apply to your booth.*

Information/exhibit onlyActivities at boothSelling productsSelling serviceSelling food or beverageSampling food or beverage
Select all that apply to your organization　貴団体に該当するものをすべて選択してください*

Corporate companySmall businessSchool, educationNonprofit organizationArt and cultureFood relatedServiceWashington-based organizationOutside of Washington StateOther
Select all products/service offered at your booth below ブース内で提供されるものをすべて選択してください。

Art and craftClothesFoodBeverageServiceOther
If you are selling any items, please list sale items with prices and descriptions. If you are not, enter "No sales". 販売する商品の内容と値段を記入してください。販売しない場合は No sales と記入してください。*
If you are providing only activities, please describe. If you are not, enter "No activity". ブースでどんなアクティビティを提供しますか？ない場合は No activity と記入してください。*
Sampling of Food & Beverage

If you plan to provide samples of food or beverages at your booth, please carefully read the sampling policy in the Food and Beverages section on this webpage.

ブース内で試飲・試食を予定している方は、こちらの規約をよくお読みください。

https://japanfairus.org/exhibitor-terms-and-conditions#food-and-beverage
After reviewing the sampling policy above, do you wish to samples of food or beverages at your booth? ポリシーに同意し、ブース内で試飲・試食を予定していますか*

I won't provide food/beverage samples.I agree to the sampling policy and obtain/carry permit for sampling.
Please list the food or beverages you plan to distribute for sampling. 試食・試飲する予定のものを記入してください*
Additional Promotional Opportunities

追加プロモーションのご案内

Please consider taking these wonderful opportunities to showcase your organizations/business while supporting a meaningful community event!
- Purchase an advertisement in our Event Guide — your business will be highlighted to thousands of visitors who keep the guide throughout the event.
- Donate raffle items — a fun way to engage attendees and introduce them to your products or services.
- Provide swags — memorable giveaways that put your brand directly into guests’ hands.
ぜひ、この素晴らしい機会をご活用いただき、御社／団体の魅力をご紹介ください。また、ジャパンフェアへのご支援に心より感謝申し上げます。
- イベントガイドへの広告掲載 — イベント期間中、多くの来場者や参加者に閲覧され、高い宣伝効果が期待できます。広告リンクから御社の情報ページへアクセスできます。
- ラッフル景品のご提供 — ラッフルはイベント前から当日会場でも積極的にプロモートされ、御社の商品やサービスを紹介する絶好の機会となります。
- スワッグ（ノベルティ）のご提供 — 来場者に直接お渡しできる記念品として、御社のブランドをしっかり印象づけることができます。
Japan Fair is a 501(c)(3) nonprofit dedicated to celebrating Japanese culture and connecting with our local community. To keep this special event open to the public with free admission, we truly rely on the generosity of partners like you. Your support not only boosts your visibility - it helps keep Japan Fair thriving for everyone to enjoy!

Please let us know if you are interested, and we will follow up with more details via email.
Are you interested in purchasing an advertisement in our event guide?*

Yes, I'm interestedNo, not at this timeMaybe — we need more timeOther
Are you interested in making an in-kind donation for a raffle prize?*

Yes, I'm interestedNo, not at this timeMaybe — we need more timeOther
Are you interested in donating swags for Japan Fair guests and visitors?*

Yes, I'm interestedNo, not at this timeMaybe — we need more timeOther
Terms and Conditions Agreement

出店の詳細と規約

It is crucial that you understand the Exhibitors Terms and Conditions. Please thoroughly review the Terms and Conditions page.

ジャパンフェア２０２6の出展の詳細と規約を必ずお読みください。https://www.japanfairus.org/exhibitor-terms-and-conditions
By typing my name, I agree to the terms and conditions of this contract. 出展の詳細と規約に同意の上、お名前をご記入ください*
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