2026 AITP Food Vendor Application

Food Vendor Booth Application
Application Due: December 22, 2025

Event Date and Time:

January 10, 2026, 10:00am to 5:00pm

January 11, 2026, 10:00am to 4:00pm

Art in the Park is an alfresco fine arts festival presented by the Yuma Art Center in scenic Gateway Park. Modeled after Georges Seurat’s stoic painting, Sunday on La Grande Jatte, the event will take place on Friday and Saturday, January 10 and 11, 2025, from 10:00am to 5:00pm. It will feature dozens of local and regional artists set up alongside the banks of the meandering Colorado River. Enjoy a leisurely afternoon in the park and enjoy live music, lawn games, and spirited libations, surrounded by a wide variety of art displays.
Business Name*
Point of Contact*

First NameLast Name
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Website/Social Media*
Arizona TPT #*
Food Handler's License #*

Booth Information

Booth fees include the City of Yuma’s $20 special event license fee.
Food Vendor Booth Selection*

10x10 Booth Space $10010x20 Booth Space $20010x30 Booth Space $300
Complete List of Items to Be Sold*

Documents Needed
Insurance:

Evidence of a one million dollar ($1,000,000) insurance policy (Commercial General Liability) per occurrence, two million aggregate ($2,000,000) for the event, in the form of a certificate of insurance.
- A waiver of subrogation endorsement accompanies the certificate and is indicated on the certificate.
- A primary non-contributory endorsement accompanies the certificate and is indicated on the certificate.
- An additional insured endorsement listing the City of Yuma accompanies the certificate and is indicated on the certificate.
- The indemnification ‘Standard Hold Harmless Clause for Special Event Permits’ section is complete and signed.
Insurance Document*

Cancelof
Arizona TPT License*

Cancelof
Yuma County Health Department License*

Cancelof
Food Handler's Card*

Cancelof
Driver's License/State ID*

Cancelof

Important Dates and Times
- December 13, 2024: Food Vendor application deadline
- January 10, 2025, 10:00 am – 5:00 pm: Vendor Set Up
- January 11, 2025, 6:00 am to 9:00 am: All vendors must be set up 1 hour prior to the event starting. All vehicles need to be off the park grounds by 9am.
- January 11, 2025, 10:00 am – 5:00 pm: Art in the Park
** For the safety of your belongings, if you choose to leave anything in your booth overnight, we will have security on-site from the end of the first day of the event until the following morning when staff arrives; however, please note that the City of Yuma is not liable for any lost, stolen, or damaged items.**
- January 12, 2025, 10:00 am – 4:00 pm: Art in the Park
- January 12, 2025, 4:00 pm – 8:00 pm: Vendor Take Down Vehicles can enter the park grounds after 4:30pm or once all attendees have left the park.
Vendor Information, Terms, and Conditions
1. Check in is required prior to setting up your booth.
2. All booths must be professional in appearance and submit a picture of setup. Exhibitor must provide their own tent, chairs, displays, tables and any other necessary equipment. A limited number of tents are available for rent.
3. Exhibitor displays must be weighted, sturdy, safe, clean and tidy.
4. Vendors shall not obstruct walkways, to include: chairs, tables, signs, etc. in front of assigned location.
5. Vendor spaces will be clearly marked; vendors are required to stay within these markings.
  Set up is the day of the event, unless coordinator states otherwise.
6. It is mandatory that all booths be completely set up one hour before the event and must stay open until the event closes. This is an insurance company requirement. If vendors leave early, they will not be permitted to participate in future City of Yuma events.
7. All vendors are responsible for collecting and remitting sales tax on all sales.
8. All vendors promoting or selling products or services must provide a copy of their COY Business License, and possess a Secondary Location License OR must provide a copy of their Itinerant Business License with an AZ TPT License number. Contact City of Yuma Tax & License Specialist at 928-373-5074 for more information.
9. The event coordinators reserve the right for placement of all booths and product. Only completed and approved applications, with all required documents will be considered for booth placement. All booth placements are final.
10. All items to be sold at booth must be indicated on application. The event coordinator must be notified of any changes at least 7 days prior to event. The event coordinator may limit the number of duplicated merchandise, to ensure vendor success.
11. All vendors are responsible for cleaning up their booth area during and at the close of the event.
12. Food and beverages will be sold solely by food vendors at the event.
13. Consumption and/or possession of alcoholic beverages by vendors and/or workers are prohibited. Vendors will be held responsible for any violations.
14. The booth fee is nonrefundable and nontransferable. No refunds will be given to vendors who do not show up for the event.
15. If the vendor is bringing their own generator as a power source, the MAXIMUM decibel level is 80 dB. The vendor shall monitor generator noise level to ensure vendor is in compliance. Generators found to exceed the maximum decibel level will be asked to be shut off and find another source of power.
16. The sponsors of this event will not be liable for any liabilities whatsoever for the failure to fulfill conditions under which the event is being produced: due to natural causes, act of God, or any other causes beyond the control of the City of Yuma.
17. All vendors are responsible for cleaning up their booth area during and at the close of the event. No leftover food, cooking oils or grease will be dumped into trashcans or planter areas.
18. This is a “rain-or-shine” event and will occur on the scheduled date regardless of weather. This event will take place outside. Please have a rainy or windy day plan.
19. No spaces will be held without payment in full. No applications will be accepted without payment and required insurance certificates with endorsements.
20. Payment problems with checks and/or credit cards will result in restriction to cash or money order payment for future shows. There will be a fee of $25 for returned checks.
21. Vehicles are allowed only during designated times of setup/teardown and must follow directional rules as indicated in event packets. Vendors shall not drive in the area of the event until it is over. Vendors cannot breakdown early.
22. All food vendors, including non‐profits, are required to have a Class 2A:10B:C portable fire extinguisher.
23. All food vendors who use propane, oil, flame, grease, grill, charcoal, etc. are required to possess a Class K Portable Fire extinguisher.
24. All food vendors, including non-profits, must adhere to published “guidelines for temporary and special events food and drink concessions”, as set forth by the Yuma County Health District. Food vendors must have submitted a completed “Temporary and Special Event Food Service Application” with the Yuma County Health District. For more information, please contact the Yuma County Health District at (928) 317‐4584 and/or the City of Yuma Fire Department at (928) 373‐4850.
25. No children are allowed in booths with open flames or grills.
Acknowledgement and Release

The Vendor signing this application acknowledges they have read, understand, and agree to all the City of Yuma rules and regulations and the Vendor Insurance and Indemnity Requirements for the City of Yuma. The City of Yuma reserves the right to refuse entrance to any said event based on non-compliance with rules and
regulations. By signing below, I agree that I will assume all risks that arise from my participation. I also hereby waive any claims against the City of Yuma and its co-sponsors for any injuries or loss that arise from our participation. Further, I grant full permission to the event organizers, promoters and sponsors or any agent
authorized by them, to use any photographs, videos, recordings or any other record of this event for any legitimate purpose. I acknowledge that I have read, understand and agree to all the Vendor Rules and Regulations, and Vendor Insurance and Indemnity Requirements, both of which are attached and incorporated to this agreement by reference.
Signature*

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Date*

MonthDayYear
Date

The Certificate Holder must be named as follows: City of Yuma, Yuma, Arizona

All certificates are to be sent to:

City of Yuma,

ATTN: Special Events Coordinator

Once City Plaza

Yuma, AZ 85364-1436
Initials (A)*
A. Commercial General Liability

Event Sponsor shall maintain limit no less than $1,000,000.00 per occurrence for bodily injury and property damage, and an aggregate limit of $2,000,000.00. If Event Sponsor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Event Sponsor.
Initials (B)*
B. Worker’s Compensation and Employers’ Liability

Event Sponsor understands and agrees that Event Sponsor’s employees, agents, and directors, are not serving as employees, agents, or partners of the City in any manner and therefore are not entitled to any of the City’s industrial benefit coverages, including Workers’ Compensation coverages. Event Sponsor
acknowledges that any injury its employees sustain in the performance of this Contract will be not be eligible for industrial benefits and any necessary treatment will be Event Sponsor, or Event Sponsor’s insurer’s, sole responsibility. Event Sponsor shall notify its insurance carrier that Event Sponsor has
waived subrogation against the City, and the City’s employees, agents, officers, and officials with regard to Worker’s Compensation and Employers’ Liability
Initials (C)*
C. Indemnification*
The amount and types of insurance coverage required above are minimum amounts and do not limit the scope
of indemnity required.
Applicant Name*

First NameLast Name
Date*

MonthDayYear
Date
Signature*

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Date*

MonthDayYear
Date

SPECIAL EVENT LICENSE
The following information applies to any organization, group, or person who wants to participate in an event sponsored or co-sponsored by the City of Yuma
LOCATION – The allowed events are located at COY parks, Historic Main Street/North End, and Desert Sun Stadium.FEE – The fee for conducting the event is $20.00 per day. This fee can be waived for school organizations or non-profit organizations (as defined by the IRS) with the following requirements: - School clubs or groups must provide a letter on school letterhead and signed by a member of the staff acknowledging the event as a school sanctioned fundraising activity. - Non-profit groups must provide a copy of the IRS (Internal Revenue Service) or ADOR (Arizona Department of Revenue) letter showing that non-profit status was granted to the organization.BUSINESS LICENSE APPLICATION – A City of Yuma Business License Applicationmust be completed and signed by an adult who will become the contact person for the business.TIME LIMITS – no more than 3 consecutive days per event. Maximum of 9 days per calendar year for non-local clubs or groups.
Once all the above requirements have been met and the application is approved, you will be contacted to remit your fee and a receipt will be issued. This receipt must be present at all times during the event

REQUIRED ITEMS
- Copy of Identification
- Copy of Arizona TPT certificate (if making sales of any kind. Not required for non-profits)
- Copy of Health Permit
IMPORTANT NOTICE!! PLEASE READ!!

NOTICE REGARDING IDENTIFICATION FOR APPLICANTS

Effective September 30, 2008 the Arizona Revised Statute 41-1080 requires all individuals applying for a business license to present identification indicating the individual’s presence in the United States is authorized under federal law. ¹

Please refer to the ARS statute for a detailed list of acceptable forms of identification.

The states that don’t have lawful presence requirements areCalifornia, Colorado, Connecticut, Delaware,awaii, Illinois, Maryland, New Mexico, Nevada, New York, Utah, Vermont, and Washington. If your driver’s license is issued by one of these states, you must provide a secondary form of identification

¹Does not apply to registered corporations.

CITY OF YUMA BUSINESS LICENSE APPLICATION
ONE CITY PLAZA
YUMA, ARIZONA 85364
(928) 373-5074
TTY (928) 373-5149

This application must be filed before you can lawfully engage in business within the City of Yuma. A separate license is necessary for each business location as provided by the Yuma City Code, Title 7. This license is not transferable and shall be valid until owner requests cancellation in writing or revoked by the City License & Tax Division. All business license holders must also comply with the city codes in
regards to their operations and facilities. All businesses located in the city must comply with all ordinances, regulations, and requirements affecting public peace, health, and safety. (Last revision Nov 2017)
1. ORGANIZATION / BUSINESS / PERSON NAME*
2. CONTACT PHONE ( )*
E-MAIL*
example@example.com
3. LOCATION OF THE EVENT*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
4. LOCATION OF THE EVENT*

PO Box or Address

Street Address Line 2

CityState / Province

Postal / Zip Code
5. DESCRIPTION OF EVENT & VENDOR TYPE*
6. START DATE OF EVENT*

MonthDayYear
Date
END DATE OF EVENT*

MonthDayYear
Date
ARIZONA TPT*
WILL THERE BE CHEMICALS ON SITE?*

YESNO
Customer signature required*

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IS THIS ORGANIZATION A NON-PROFIT (TO CLAIM NON-PROFITSTATUS YOU MUST HAVE A COPY OF YOUR I.R.S. LETTER)*

YESNO
8. CONTACT PERSON (MUST BE 18 YEARS OLD OR OLDER)*

First NameLast Name
HOME ADDRESS*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
HOME PHONE*
CELLULAR / OTHER
DRIVER’S LICENSE #*
STATE ISSUED*

ADDITIONAL CONTACT PERSON
ADDITIONAL CONTACT PERSON

First NameLast Name
HOME ADDRESS

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
HOME PHONE
CELLULAR / OTHER
DRIVER’S LICENSE #
STATE ISSUED

IF YOU ARE A NON-PROFIT ORGANIZATION, PLEASE COMPLETE THIS ADDITIONAL INFORMATION
FOR NON-PROFIT ORGANIZATIONS ONLY – PLEASE COMPLETE THE INFORMATION BELOW
ORGANIZATION / CORPORATE NAME
ORGANIZATION ADDRESS

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
PHONE
EIN/TIN/FIN ID
DATE OF INCORPORATION

MonthDayYear
Date
STATE OF INCORPORATION
LIST AT LEAST ONE OFFICER OF THE ORGANIZATION
NAME

First NameLast Name
TITLE
HOME ADDRESS

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
NAME

First NameLast Name
TITLE
HOME ADDRESS

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

INFORMATION ABOUT FUNDRAISERS
1. The business allowing your organization to conduct your fundraiser must provide you with written permission to do so. This must be on their business letterhead OR must have a business card attached.
2. The license fee of $20 per day can only be waived with a copy of your IRS designation letter confirming your status as non-profit. *School clubs or teams may provide a short statement, on school letterhead, regarding the schools knowledge of the fundraising event. Must be signed by authorized school personnel.
3. There is a limit of 3 consecutive days per event.
4. Non-local clubs, groups, or persons have a maximum of 9 total days per year.
I swear that all statements made in this application are true and complete to the best of my knowledge. I understand that any false statements of material facts and failure to pay and renew in a timely manner will subject me to the remedies as prescribed in the Yuma City Code, Title 7. I also agree to comply with all Federal, State, County, and City laws as pertains to this business. I understand that the issuing of the business license will allow city staff to begin performing certain reviews and / or inspections of my business operations and the building(s) in which they reside. I further understand that the issuance of my business license does not waive or release me from complying with all current city codes, including but not limited to: zoning, building, public works and fire. Non-compliance issues may be identified as a result of these reviews and / or inspections. I acknowledge that I may not be allowed to operate my business until all identified issues have been resolved and that I have read and understand the attached portion of this application that summarizes the review and inspection process.
CONTACT NAME*

First NameLast Name
TITLE*
SIGNATURE*

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DATE*

MonthDayYear
Date
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA) AND SECTION 504 OF THE REHABILITATION ACT OF 1973, THE CITY OF YUMA DOES NOT DISCRI MINATE ON THE BASIS OF DISABILITY IN THE ADMISSION OF OR ACCESS TO OR TREATMENT OR EMPLOYMENT IN ITS PROGRAMS, ACTIVITIES, OR SERVICES. FOR INFORMATION REGARDING RIGHTS AND PROVISIONS OF THE ADA OR SECTION 504, OR TO REQUEST REASONABLE ACCOMODATIONS FOR PARTICIPATION IN CITY PROGRAMS, ACTIVITIES, OR SERVICES CONTACT: ADA/SECTION 504 COORDINATOR, CITY OF YUMA HUMAN RESOURCES DIVISION, ONE CITY PLAZA, PO BOX 13012, YUMA, AZ 85366-3012 OR CALL 928-373-5127 (TTY 928-373-5149)

** Important Information**
Should be Empty:

Food Vendor Booth Application

Booth Information

Documents Needed

SPECIAL EVENT LICENSE

FOR NON-PROFIT ORGANIZATIONS ONLY – PLEASE COMPLETE THE INFORMATION BELOW

LIST AT LEAST ONE OFFICER OF THE ORGANIZATION