Photography & Videography Request

We’re excited that you want to capture the moments that matter most at your upcoming event! Our Media Ministry is honored to support you.

To help us serve you with excellence, please submit your request at least 10 days before your event.

Please complete the form below to request your services.
Thank you for filling it out in full; it ensures we can properly schedule the photography or videography support you need.

Let’s create something amazing together

Name*

First NameLast Name

Ministry/Department/Organization:*

Email Address:*

example@example.com

Phone Number*

Please enter a valid phone number.

Event Title:*

Event Description:

Event Date:*

Date

Event Start Time:

Hour Minutes

AM/PM Option

Event End Time:

Hour Minutes

AM/PM Option

Event Location (Campus/Room):

Is this event for:

Photography

Candid PhotographyPortrait/Group PhotosStage/Platform ShotsBefore/After Setup Photos

Videography

Additional Media Items

Voiceover NeededDrone FootageB-Roll Recording

What will the photos/videos be used for? (Check all that apply)*

Special Moments to Capture (e.g., awards, speakers, ceremonies):

Key People to Focus On:

By submitting this form, I acknowledge and understand the following:

Media support is not automatic. All photography and videography requests are reviewed and approved based on the availability of our Media Ministry team. Assignments are made on a first-come, first-served basis and according to the church’s media priorities and capacity.
Last-minute or same-week requests may not be accommodated. Events submitted fewer than 10 days in advance are considered urgent requests and are not guaranteed support. Approval for late requests is at the discretion of Media Ministry leadership.
Turnaround times vary by project. Edited photos, recap videos, livestream recordings, and other media deliverables will be provided according to the ministry’s standard production schedule, which may range from 3–14 business days, depending on project complexity.
Not all footage or photos captured will be released. The Media Ministry reserves the right to edit, select, and determine final content appropriate for distribution, publication, or archiving.
Permission & release. I confirm that all participants, speakers, and attendees involved in this event have been informed that photography and/or videography will take place, and I acknowledge that Holy Redeemer Institutional Church of God in Christ may use the resulting media for internal, promotional, and ministry purposes.
Technical limitations. I understand that specific creative preferences, shot lists, or filming styles may be accommodated when possible, but are not guaranteed due to equipment, lighting, or staffing limitations.
Accuracy of information. I certify that all information provided in this form is accurate, and I agree to promptly communicate any changes to the Media Ministry team.

By typing my full name below, I acknowledge that I have read, understand, and agree to the terms above.

Signature*

Type Full Name*

Photography & Videography Request

1. Contact Information

2. Event Details

3. Type of Media Support Needed

4. Purpose of Media

5. Additional Details

8. Submission Agreement