Hennersby Hollow Clubhouse Rental Agreement

Hennersby Hollow Clubhouse Rental Agreement
We’re excited you’re interested in hosting your event at the Hennersby Hollow Clubhouse! This request form helps us gather the details we need to confirm availability and secure your reservation. The clubhouse offers a clean, comfortable indoor space ideal for celebrations, family gatherings, meetings, and small events.

Please note: Rentals include clubhouse interior space only. Pool access, the pool deck, splash pad, and all outdoor amenities are not included.

Alcohol is strictly prohibited at all clubhouse rentals. This policy is in place to protect residents, reduce liability, and maintain a safe environment.

Let’s get your reservation started!

If you have any questions about the rental process, please reach out to Joseph Cirlos at jcirlos@ccmcnet.com.
Reservation Disclaimer — Please Read

Submitting this rental request does not guarantee final approval. Your selected date and time are placed on a temporary hold while payment is pending. Rental fees must be paid within 48 hours of form submission. If payment is not received by the deadline, the reservation will be automatically released, and the date may be offered to another resident.

Rental Information

Please provide your contact information. All renters must be residents of Hennersby Hollow and in good standing with no overdue assessments or outstanding violations.
Name

First NameLast Name
Hennersby Hollow Home Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Are you the homeowner?

Event Details

Tell us more about your event. Select the rental block that matches your planned date and time. Weekend and weekday rental fees vary based on the block selected.
Event Type
Estimated Number of Attendees
Clubhouse Capacity: 50 People
Please Select Date & Time

Vendor Information

If you are using any vendors (catering, decorations, entertainment, etc.), please list them below. This helps us understand delivery schedules and ensure everything aligns with facility rules.
Will you be using any vendors? (Yes/No)
Vendor Name
Service Type
Contact Person
Vendor Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com

Rental Rules & Conditions

Please review the rental guidelines. These help keep the clubhouse clean, safe, and enjoyable for all residents.
Use of Space

Clubhouse interior only; no pool, splash pad, or exterior amenity usage is permitted.

Setup & Cleanup

Renter is responsible for all setup, decoration, and cleanup.
All trash must be tied and placed in designated bins.
Floors must be swept.
Counters and surfaces must be wiped.
Furniture must be returned to original placement.

Access & Timing

Access begins at the scheduled rental time — no early entry.
Cleanup must be completed before the block ends.
Renter must remain onsite during the entire rental.

Prohibited Items & Activities

Confetti, glitter, powders
Tape, nails, tacks on walls or ceilings
Smoking inside the building
Open flames (other than food warmers)
Pool access or propping pool gates open

Noise & Conduct

Noise must stay reasonable.
Renter is responsible for all guests and vendors.

Security Monitoring

Clubhouse is monitored by 24/7 cameras.
Violations may result in fees or loss of rental privileges.

Damage & Fees

Damage to the clubhouse or furnishings will be billed to the renter.
Insufficient cleaning may result in a cleaning charge.

Cancellation Policy

Cancel at least 72 hours before the event for a refund.
Late cancellations or no-shows forfeit the rental fee.

Required Acknowledgements

Please confirm the following. All boxes must be checked to proceed with your request.
Required Checkboxes:

Liability Waiver

To complete your request, please sign the liability waiver acknowledging your responsibility for the event and releasing the HOA from liability.
Name

First NameLast Name
Signature
Should be Empty:

Rental Information