CONFERENCE SPONSORSHIP TERMS AND CONDITIONS
These Conference Sponsorship Terms and Conditions (this "Agreement"), effective as of the date both Parties have executed the event-specific Accepted Insertion Order (as defined below) (the "Effective Date"), is entered into between Marigold Veterinary, Inc / DBA The House Call Vet Academy, a California LLC, located at 7190 W Sunset Blvd #14G, Los Angeles, CA 90046 ("Host"), and the sponsor ("Sponsor", and together with Host, the "Parties", and each, a "Party").
With this agreement, Host hereby grants to the Sponsor, and the Sponsor hereby accepts, all rights and benefits associated with the agreed-upon Sponsorship of the House Call & Mobile Vet Virtual Conference to be held February 7-8, 2026 (including any official ancillary activities, collectively the "Conference" ), in accordance with its Sponsorship Type (the "Sponsorship Type" ). The Host and Sponsor acknowledge and accept the following terms and conditions of this contract by signing below.
1. Terms and Conditions.
1.1. Sponsorship. Host shall use commercially reasonable efforts to provide to Sponsor the sponsorship rights, benefits, and services according to Sponsorship Type detailed in this Sponsorship Agreement and itemized below (item 2.6) including (a) sponsorship of Host's Conference; (b) online advertisements and branding materials on and in Host's online and/or print publications and collateral and/or its related email marketing lists and social media accounts (the "Conference Website"), and (c) any merchandise or physical branding (together, as set forth herein, the "Sponsorship").
1.2. Binding Agreement. The Sponsor (which is the entity placing the order for the Sponsorship whether it is the advertiser/sponsor of the product or service referred to in the Sponsorship), accepts and agrees to be bound by these terms in full.
2. Sponsorship Benefits.
2.1. Marketing and Advertising. Host will provide Sponsor with Conference-related branding, integrated into pre-Conference and Conference promotion and scheduling according to specifications of the Sponsorship Type. Branding may include (but not be limited to) banners, signage, collateral materials representation, and branded online/virtual meeting space as well as inclusion in advertising material used to promote the Conference. Sponsor may also be promoted via Host publications and the Conference Website, and the Conference guide. Such promotions will be delivered at the sole discretion of Host unless otherwise specified. Sponsor agrees to deliver its company logo and speaker information by the deadlines provided in order to be included in promotional initiatives.
2.2. Conference Website. If specified by Sponsorship Type, Sponsor will have the opportunity to provide information about Sponsor's company, or any products/services offered by the company, and/or any speakers provided by the company, for inclusion on the Conference Website. Such information will be included as feasible at the sole discretion of the Host.
2.3. Virtual Exhibit Space/Booth. If the Sponsorship Type includes exhibit space, Sponsor will provide all display materials, unless otherwise agreed in writing. Sponsor agrees that no other company other than Sponsor's will be present in or represented by booth. Sponsor acknowledges that Third Parties are essential to conference booth set-up, maintenance, and operation and Sponsor shall not hold Host liable for any actions or inactions taken by any Third Party.
2.4. Attendee List. Conference attendees have the right, according to Host’s privacy policy, to opt out of identity disclosure to Sponsors. Those who do not opt out will be compiled on an Attendee List made available on a limited basis to Sponsors within Sponsorship Types who qualify. Specifically, Host will provide (if applicable), at Sponsor’s request, a copy of the available attendee list. The attendee list will include name, title and company (as provided by the attendee), and email address, of individuals who have not opted out to share their information. Sponsor shall treat the attendee list as confidential and shall not share the list with any third parties. Host’s data privacy policy can be found at https://eve-s-school-9362.thinkific.com/pages/privacy
2.5. Registration Discount. Host may provide Sponsor with complimentary passes for the event and a discounted registration rate for any additional attendee registrations, according to the specifications of Sponsorship Type.
2.6 Sponsorship Types
PLATINUM - $25,000.00 -KEYNOTE SPEAKER SPONSORSHIP
- Keynote Sponsor may introduce keynote speaker & give a 3-5 minute presentation prior to keynote lecture
- Vendor/Exhibitor virtual booth
- 5 free conference registration tickets
- Named sponsor of a breakout session
- A coupon or virtual gift for your offering may be provided to participants
- Prominent display of name/logo on all virtual platform areas where applicable
- Logo and information listed in the conference program
- Social media acknowledgment during conference
- Acknowledgment on website
- Direct access to our attendee list (as described above in section 2.4)
- 3 emails sent to entire 2000+ person email list promoting your company/offer
- A 1 minute advertisement in the middle of each episode that comes out on The House Call Vet Cafe Podcast for 9 months
GOLD - $9,997
- Vendor/Exhibitor virtual booth
- 4 free conference registration tickets
- A coupon or virtual gift for your offering may be provided to participants
- Logo and information listed in the conference program
- Social Media acknowledgment during Conference
- Acknowledgment on Website
- 3 emails sent to entire 2000+ person email list promoting your company/offer
- 40 second ad that will be shared at the end of The House Call Vet Cafe Podcast for 6 months
- Direct access to our attendee list (as described above in section 2.4)
SILVER - $4,997
- Vendor/Exhibitor Virtual booth
- Logo and information listed in the conference program
- Social Media acknowledgment during Conference
- Acknowledgment on Website
- A coupon or virtual gift for your offering may be provided to participants
- 3 free conference registration tickets
- 3 emails sent to entire 2000+ person email list promoting your company/offer
BRONZE - $950
- A Vendor/Exhibitor Virtual booth where you can engage with attendees, share videos, share information about your offering, and more.
- Logo and information listed in the conference program
- Social Media acknowledgment during Conference
- Acknowledgment on Conference Website
- A coupon or virtual gift for your offering may be provided to participants
- 2 free conference registration ticket
3. Sponsorship Materials and Content.
3.1. Deadline. Sponsorship Materials must be provided no later than the deadline of January 1, 2026, and meet the technical specifications required.
3.2. Standards. Sponsor represents and warrants to Host that any landing page and/or destination site linked to or referred to from Sponsorship materials ("Sponsor's Site"), or any collateral materials, promotional materials, publicity, or information materials produced by Sponsor relative to the Conference will (a) be decent, honest and truthful, (b) comply with the provisions of any applicable law, regulation or code of practice, (c) not be libelous or obscene, (d) not infringe the rights of any person (including any person's intellectual property rights); (e) not be prejudicial to the image or reputation of Host or the Conference; (f) be free from viruses, adware, malware, and/or bit torrents, (g) not cause an adverse effect on the operation of the Conference Website, and (h) have a conspicuous privacy policy which complies with all applicable data protection and privacy laws, regulations and codes of practice.
3.3. Host Approval Rights. Host reserves the right to request Sponsor to amend any conference and/or sponsorship materials, including online content, collateral materials, signage, handouts, giveaways and/or booth activities if not in the best interest of the Conference. If, after notice to Sponsor and consultation with Sponsor, any of the above materials are still determined in Host's sole discretion to be outside the best interest of the event, Host has the right to veto materials.
3.4. Removal for Nonpayment. Host may refuse to serve, or execute in any way, any Sponsorship for any Sponsor who has not paid any sums due for any Sponsorships. The Sponsor will remain responsible for all outstanding charges.
4. Trademarks/Approvals/Intellectual Property. Each party hereby grants the other permission to use its trademarks solely in the performance of the Agreement. Any inclusion of the trademarks for use in creative materials, graphics, artwork, copy or press releases not specifically defined herein, must be pre-approved in writing by the owner of the trademark. Both parties acknowledge and agree that such trademarks are and shall remain the exclusive property of the owner, and this Agreement does not confer any right or interest in such trademarks, except as specifically provided herein.
4.1 Each of the Parties shall retain all rights over their respective names, logos, trademarks, contributions and/or any other property or rights protected by intellectual property law. In no case shall the Agreement be interpreted as a waiver of the rights that correspond to each of the Parties from intellectual property over the goods or rights that such rules regulate.
In particular, each Party recognizes that the other Party is the owner of the work he/she includes in the Conference, so that the Agreement cannot be considered as a license agreement for the use of trademarks or copyrighted work outside the context of the Conference.
The improper use, or any use other than that established in the Agreement by Sponsor or Host of any material protected by the rights of intellectual property of the Parties, will empower the Host to terminate the Agreement and demand compensation of damages that may arise.
5. Third Party Advertising Networks. If requested by Sponsor, Host may utilize third-party advertising networks ("Third-Party Networks") for the publication of Sponsorships. Sponsor appoints Host as its attorney in fact to enter into any agreements required by the Third-Party Networks, and to place Sponsorships on the Third-Party Networks. Sponsor agrees that Sponsor will be liable for the costs and fees associated with the utilization of Third-Party Networks, the cost of which shall be included in the cost of the Sponsorship. Sponsor acknowledges that Host has no control over the Third-Party Network's use of the Sponsorship, and that Sponsor will not hold Host liable for any actions or inactions taken by a Third-Party Network.
6. Arbitration Clause
6.1 If you have any complaint or should any issue arise in the use of the Site or the Host's Courses, Services, and/or Products, please contact us directly first by emailing Eve Harrison at info@dreveharrison.com
However, if we are unable to amicably resolve your dispute in that manner, you agree that Sponsor and Host shall submit your dispute to binding arbitration with the American Arbitration Association, before an arbitrator that is mutually agreed upon, in accordance with the American Arbitration Association's ("AAA") rules.
6.2 By agreeing to this term, the Sponsor hereby agrees and understands that you are waiving your right to a jury trial in court, which would otherwise be available to you if not for this Arbitration Clause. Should any arbitration hearing need to be held, it shall be held within 10 miles of Los Angeles, California.
6.3 If the arbitrator issues an award and a judgment is made, the judgment will be binding and will be entered in court in the State of California. The only award that can be issued to the Sponsor is a refund of any payment made to the Host for the applicable Product or Service or Sponsorship. You are not permitted to seek additional damages, including consequential or punitive damages.
7. Host Liability.
7.1. Delivery Responsibility. Host will make every good faith effort to timely receive and process Sponsor materials. Sponsor is responsible for delivery of all conference materials to Host including but not limited to reference materials, digital materials, display materials and collateral to Host and/or Host's designated conference delivery receipt site or address. Host accepts no responsibility for any interruption or delays the Sponsor experiences in delivering any Sponsorship materials to Host nor any loss or damage to any Sponsorship materials. The Sponsor accepts full responsibility for retaining sufficient quality and quantity of all materials supplied to Host as well as any protection for damage or loss of said materials.
7.2. Reproduction of Sponsor Materials. Host shall make all good faith efforts to reproduce sponsor materials as needed for the event according to reasonable commercial practice industry standards. Host shall employ and adhere to these standards to reproduce Sponsorship logos and other design elements intended for use in conference banners and promotion and any other agreed-upon materials as provided by the Sponsor. But Host cannot guarantee results and Sponsor accepts and agrees that results shall not be guaranteed because final materials production involves Third Parties over whom Host has no control and accepts no liability.
7.3. Access to Sponsor Materials. Host will make all reasonable best-practice commercial efforts to assure continuous, uninterrupted access to Sponsorship materials on the Conference Website where applicable, but due to the number of technological factors outside control of Host, Host does not guarantee continuous, uninterrupted access by users. In addition, Host will not be responsible for any failure or delay affecting production, publication or the transmission of the Conference Website and any Sponsorship materials contained in them, in any manner where such failure or delay results from any act, omission, interruption, fault or other condition beyond reasonable control of Host.
7.4. Timing and Position. Host shall make all good faith efforts to position Sponsorship components to Sponsor's satisfaction but cannot guarantee the time, dates and/or position of Sponsorship components, and all such decisions will be at the sole discretion of Host. However, Host will use commercially reasonable efforts to comply with the wishes of the Sponsor. When and if Sponsor requests last-minute changes, Host will still use commercially reasonable best efforts to implement said changes but cannot guarantee results and Sponsor accepts that results are not guaranteed.
7.5. Alternative Packages. Host will make a good faith effort to offer an alternative sponsorship package if a Sponsorship is not executed at all solely due to a mistake or cancellation on Host's part. If the alternative package is not accepted, the Sponsorship will be cancelled, and the Sponsor shall be entitled to a refund, as set forth in Section 13. This shall be the Sponsor's sole remedy for failure to execute the Sponsorship.
7.6. Host Maximum Liability. Host shall not be responsible, under any circumstances, for any loss of profit, loss of opportunity, loss of goodwill, loss of anticipated savings, loss of revenue and/or any other loss which happens as a side effect of the main loss suffered by the Sponsor or any loss which could not be contemplated by Host and the Sponsor. Host's maximum total liability for any loss or damage arising out of or in relation to any Sponsorship whether in contract, tort or otherwise shall not exceed the total amount of the charges calculated in USD value at time of payment for the relevant Sponsorship actually paid by or on behalf of the Sponsor, subject to Section 13 "Cancellations and Refunds" of this Agreement.
7.7. Breach of Contract. Host and Sponsor agree that should either Party in good faith believe they have grounds for a claim of breach of contract, 30 days notice of said breach will be provided in writing to the breaching Party by the injured party. Breaching party shall then have 30 days to cure breach and no breach shall have occurred should breaching party cure within 30 days.
7.8. Consumer Rights. Nothing in these terms and conditions shall affect the statutory rights of a Sponsor who is a consumer.
8. Sponsor Liability.
8.1. Sponsor Responsibility for Losses. Sponsor accepts full and sole responsibility for tangible and intangible losses resulting from Sponsorship, unless loss results from breach of contract on part of Host that has not been cured within 30 days of notice by Sponsor of potential breach as per Section 7.7 above.
8.2. Reimbursement. The Sponsor shall fully reimburse Host for all losses or expenses arising as a result of any breach or failure of Sponsor to perform on any of the terms of the I/O and this Agreement.
8.3. Basis for Reimbursement Payments. Any and all reimbursements from Sponsor to Host shall be calculated in USD and based on value of loss at time of loss in USD.
9. Advertising Agencies.
9.1. Applicability. The provisions of this Section 9 shall apply if Sponsor has indicated on its Insertion Order that the Host shall invoice the Ad Agency or if Sponsor's order is placed by Ad Agency (as defined below). All terms and conditions of this Agreement, including terms of liability and refunds per Sections 7, 8 and 13, shall apply to any and all Advertising Agencies acting on behalf of Sponsor under this Section 9.
9.2. Use and Obligations of Advertising Agency. Any obligation of Sponsor pursuant to this Agreement may be satisfied by any advertising or media agency set forth on an Accepted Insertion Order and duly appointed by Sponsor to act on Sponsor's behalf (the "Ad Agency") and shall be deemed to be an obligation of Sponsor and the Ad Agency. Additionally, any right of Sponsor pursuant to this Agreement may be exercised by the Ad Agency and shall be deemed to be a right of Sponsor and the Ad Agency.
9.3. JOINT & SEVERAL LIABILITY BETWEEN SPONSOR AND AGENCY. SPONSOR AND AD AGENCY SHALL BE JOINTLY AND SEVERALLY LIABLE FOR ALL AMOUNTS DUE UNDER THIS AGREEMENT. SPONSOR SHALL PROVIDE HOST WITH EVIDENCE OF AD AGENCY'S ACKNOWLEDGEMENT OF THIS PROVISION AND AGREEMENT TO BE HELD JOINTLY AND SEVERALLY LIABLE WITH SPONSOR FOR ALL AMOUNTS DUE UNDER THIS AGREEMENT. Notwithstanding the foregoing, this Section 9.3 shall not apply to affiliates of Host.
10. Rights.
10.1. Ownership. Host owns the copyright in all Conference Website materials written or designed by it or on its behalf, and the content, layout, and format of the Website will be subject to variation at Host's sole discretion.
10.2. Grant of Rights. The Sponsor grants Host (free of charge), in any and all media or form of communication whether now existing or hereafter developed, for the purpose of promoting Host conference events: (1) the non-exclusive worldwide right to use, transcribe, publish, reproduce, distribute, or display Sponsor's presentation(s), as presented in the Conference, alone or in conjunction with other materials; (2) the non-exclusive right to use the name, likeness, and biography of Sponsor-provided speakers in connection with the advertising, publicity, and promotion of Sponsor's presentation(s), the Conference, and/or Host and its events.
11. Insertion Order Terms. All Sponsorships are accepted on the basis that they will be paid according to terms, plus any additional processing fees (such as credit card processing fees) charged by Host's payment processors. Sponsor acknowledges that cryptocurrency values, exchange rates, and processing fees are subject to change at any time and therefore, processing fees may vary depending on how Sponsor chooses to pay and Host is not responsible for such variations.
12. Payment Policies.
12.1. Payment Terms and Due Dates. Host will provide Sponsorship services on a prepayment basis only, with 100% of the total agreed payment due in full no later than 30 days after execution of contract. If Sponsorship agreement is executed less than 60 days in advance of Conference, payment will be due upon execution due to the necessary advance deadlines for timely order of promotional materials. The House Call Vet Academy invoices are due upon receipt unless specified otherwise. You are encouraged to review your invoice or check-out link as soon as possible after receipt. We require that you contact us in writing with any questions or concerns about any invoice, paid or unpaid, within 30 days of receiving the invoice. The Parties shall seek to resolve all disputes expeditiously and in good faith.
12.2. Processing Fees. Prices quoted on I/O are before any fees associated with your selected payment method, e.g. credit card processing fees, Bitcoin processing fees, or your bank's transfer fees.
12.3. When you Sponsor the Conference, you may pay by credit card. By doing so, you give The Host permission to charge your credit card for payment. You will receive an electronic receipt following your Purchase, which you should retain for your records.
12.4 If you elect the installment or "pay over time" option at checkout, you agree that the Host has permission to automatically charge, without checking with you before each installment transaction is charged, the amount due on the date(s) agreed upon at checkout.
12.5 We do not accept any chargeback threats (real or threatened). If any chargebacks are placed on payment for Sponsorship, we will report said incident to the major credit reporting agencies. Doing so could have a negative impact on your credit report and/or credit score. Should we need to do so and you would like to have this report removed from your credit report, please contact us to arrange for payment owed. Once payment owed is received, we will make the appropriate reports to the credit agencies.
12.6 Payment processing companies may have different privacy policies and practices than we do. We are not responsible for the policies of the payment processing companies. As with any online purchase, there are circumstances beyond our control which may compromise your credit card or payment method. We are not liable or responsible for any of those circumstances.
12.7 You hereby release the Host from any and all damages related to your payment or use of our payment processing companies in which you incur and further agree not to assert any claims against them or us for any damages which arise from your Sponsorship.
13. Cancellations and Refunds.
13.1. Cancellation at discretion of Sponsor occurring less than 60 days in advance of Conference shall not entitle the Sponsor to any refund. The House Call Vet Academy may treat the order as cancelled, meaning no Sponsorship will be effective at the event, and no refund will be due or paid, if you become insolvent or bankrupt or are otherwise in breach of the terms of this Agreement. Cancellation of Sponsorship due to event cancellation by Host shall entitle Sponsor to the option of accepting an alternative event package. If the alternative package is not accepted, upon presentation in writing by Sponsor of reasonable basis for rejection, Sponsor shall be entitled to 100% refund to be paid, in event of Host cancellation only, subject to the terms and conditions of Sections 13.2 and 13.3 below. Host cancellation refund policy is subject to exception under Force Majeure per Section 14 below.
14. Force Majeure. Host shall not be liable for any delays in performance, cancellations, or losses hereunder due to circumstances beyond its control, including, but not limited to, acts of nature, acts of governments, delays in transportation, and delays in delivery or inability of suppliers to deliver.
15. Miscellaneous. A person who is not a party to these terms has no right to rely upon or enforce any of the terms. If Host fails or delays in exercising its rights or remedies provided by these terms, it shall not be deemed to have waived any right or remedy under these terms. Nothing in these terms shall be deemed to constitute a relationship of principal and agent, a partnership, joint venture, or co-ownership. Neither party shall have the authority to act for, bind or otherwise create or assume any obligation on behalf of the other, nor neither party shall hold itself out as having authority to do the same. These terms and the documents referred to in signed I/O, replace all previous agreements between the Sponsor and Host, and constitute the entire Agreement between the Sponsor and Host in respect of the Sponsorships. To the maximum extent permitted by law, other than as set out in these terms, all warranties and representations, whether express or implied, are excluded. These terms (and any non-contractual obligations arising in connection with them) shall be governed by California law, and the courts sitting in Los Angeles, California will have exclusive jurisdiction in relation to these terms (and any non-contractual obligations arising in connection with them).
16. Assignment. Anything in the Agreement to the contrary notwithstanding, Sponsor shall not assign the Agreement to any other entity, including an entity which affiliates or merges with or acquires it, except when such assignment is approved in advance by the Host in writing, which approval may in its sole discretion grant or deny.
17. Applicability to Subcontractor. Sponsor shall ensure that its subcontractors performing hereunder also adhere to the applicable provisions of this Agreement.
18. Representations and Warranties. The Sponsor hereby represents and warrants to Host: (a) that the Sponsor or its agent has the full right, power, and authority to enter into this Agreement and to grant the rights herein granted; (b) that any materials supplied by the Sponsor for use in connection with the Conference do not and will not contain anything that is libelous, that infringes or violates any copyright, trademark, right of privacy, or other right of any kind of any person or entity or the publication of which will otherwise give rise to legal cause of action; (c) that neither the Sponsor nor any of the Sponsor's representatives has given or will give the Host any material that the Sponsor and/or the Sponsor's representative knows or should know is false or materially misleading; (d) the Sponsorship will not be prejudicial to the image or reputation of Host or the Conference Website, and will not contain anything that Host in good faith considers to be offensive or otherwise inappropriate; (e) all Sponsorship materials submitted for publication online will be free of any viruses, adware, malware, bit torrents, and will not cause an adverse effect on the operation of the Conference Website; (f) Where the Sponsor is an advertising agency or media buyer, the Sponsor represents and warrants that it is authorized by the advertiser of a product or service to arrange the Sponsorship with Host and the Sponsor will indemnify and hold Host harmless against any claim made by such advertiser against Host.
19. Waivers and Indemnification. Sponsor and Host mutually waive all claims against each other for any injuries, damages, losses or claims, whether known and unknown, which arise during or resulting from its participation in the Conference, regardless of whether or not caused in whole or part by the negligence or other fault of the other party. Sponsor and Host releases and forever discharge each other from all such claims. Sponsor and Host agree to mutually indemnify and hold harmless from all losses, liabilities, damages, costs, or expenses (including but not limited to reasonable attorneys' fees and other litigation costs and expenses) incurred by themselves as a result of any claims or suits that the other party (or anyone claiming by, under or through that party) may bring to recover any losses, liabilities, costs, damages or expenses which arise during or resulting from participation in the Conference, regardless of whether or not caused in whole or part by the negligence or other fault of the other party.
20. Privacy Policy. The Host makes every effort to maintain, comply and enforce a commercially reasonable best-practice privacy policy as follows:
This privacy policy is effective as of September 23, 2021, and will remain in effect except with regard to any changes made in the future which will be in effect immediately after being posted on various online pages, including conference event sites. The House Call Vet Academy reserves the right to update or change our privacy policies at any time, and you should check this privacy policy periodically. Your continued use of our events page and participation in our event after we post any modifications to the privacy policy [on these pages] will constitute your acknowledgment of the modifications and your consent to abide by and be bound by the modified privacy as stated here: https://eve-s-school-9362.thinkific.com/pages/privacy
21. Non-Disparagement - Non-Disparagement- Both parties agree not to engage in slander, libel, or otherwise disparage Our Company, website, or Offerings.
22. Right to Update. Host reserves the right to update the terms and conditions of this Agreement periodically for the purpose of maintaining relevance and currency of Agreement, and both Parties agree that no updating by Host shall affect the binding nature of the Agreement.
23. Severability. The provisions of the Agreement shall be deemed severable, and the invalidity or unenforceability of any provision shall not affect the validity and enforceability of any other provision hereof. If any Section, subsection, sentence, or clause of the Agreement shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall have no effect on the Agreement as a whole or on any Section, subsection, sentence, or clause hereof not expressly so adjudged.
24. Contact - If you have any questions or concerns regarding these Terms & Conditions, you may contact Eve Harrison using the following information: info@dreveharrison.com