24th Annual Cowgirl Christmas, “A Country Christmas Boutique” Vendor Information!
Friday & Saturday, November 27th & 28th, 2026(CC26)
The PASO ROBLES EVENT CENTER (PREC), 2198 Riverside Ave, Paso Robles, CA
Welcome to the 24th Annual Cowgirl Christmas Gift Boutique, A Black Ranch Events Production!
Where western, vintage and holiday vendors gather to provide the best shopping experience on the central coast.
Important Dates:
- June 30th Booth Space Seniority. (All corner booths, wall booths, front row booths without paperwork or deposit will be open to new vendors on the waitlist on Monday, July 6th.
- The Seniority Deadline applies to all Network Marketing Businesses.
- October 1st Early Bird sign up deadline. (All applications postmarked after October 2nd will be assessed a 10% late fee.)
- Cancellation policy: Cancel by October 1st for next year credit
- November 1st No Refund or credit for cancel.
Take Note: Marketing Materials are ordered and ready to distribute in February.
Important business:
Do not share this application with new vendors. Every new vendor must go through an approval process. If you received this application without getting approved first, you must send an email to: cowgirlchristmas@gmail.com with a list of your items to be sold, a link to your website, Facebook page or Etsy site. If you do not have an internet presence, pictures of booth set up display with prices and description will work. No exceptions.
You must have a valid email address to participate in this show. All communication is shared through email to save time in providing vendors with important show information. Be sure to save our email address so our emails don’t go to your junk/spam folder. cowgirlchristmas@gmail.com
Sellers Permit information is your responsibility.
- If you are running a small business, you will need to comply with your city, county and state guidelines.
- Search Seller Permit requirements to know what your business requires to be compliant.
- If you are part of a Direct Sales Business (MLM) you may fall under Rule #6015. Inquire with your corporate office.
- If you are a seasonal business, you may qualify for a (90 day) Temporary Sellers Permit.
Booth Placement:
When your paid application is received, your booth location is determined. CC will not hold space without paperwork or deposit in office. There is seniority with booth locations from previous years, however, they are not guaranteed if not deposited by June 30th, 2026. The early bird gets the worm.
Sharing booths:
is allowed, as long as, both sellers are listed on the application with Sellers Permit Info -This is mandatory! The Board of Equalization requires a complete list of sellers, even if your booth partner does not have a business. I can list that person as the “Occasional Vendor” and be compliant with the State Board. Only one business will be added to the Vendor Directory.
Items to be sold:
List all items you plan to sale. Once approved, please stick to that list. For example, Jewelry, knitted items and painted signs are saturated items. If you do not list those items, don’t bring them. This show offers a wide variety of items for our customers. We are looking for original work, no copycats please. Refer to the Copyright section of this application.
Copyright:
If at any time, a vendor believes their artwork has been infringed upon by another vendor, it is imperative that vendor follow copyright law. If not, that vendor will be escorted from the show. There is no exception to this rule. Should you require more information, I recommend researching www.copyright.gov for the appropriate details. Kimber Black, the show owner, is not responsible for determining “Original Creator” of the artwork.
Special Requests:
If you wish to be booked next to a certain business or need a corner booth, wall booth, etc. please list these wishes in the space provided. Electricity is Limited. Check the box on the app if needed. It is not guaranteed to anyone. Special requests can be accommodated easier with advance notice.
Direct Sales Business Policy:
CC supports all small businesses therefore we work with all MLM businesses, such as Tupperware & Scentsy. The most current representative on the Vendor List has seniority on all shows until they release their space. The next person on the waitlist will take over the space until they release it and so on. This policy is not negotiable.
Cowgirl Kitchen:
Lunch will be sold by local food trucks. The Bar will be operated by Bonnie’s Catering. Please support our in-house Food & Beverage Vendors.
Raffle:
CC asks each business to provide a small item to go in the raffle. We raffle items every hour. Every customer, vendor or volunteer receives (1) free ticket toward raffle. Additional tickets may be purchased. This show heavily markets that we offer a raffle. This brings shoppers to our doors!!! It is not mandatory that you donate, but it is appreciated. During Setup, you can drop your business card in our bucket located at the front door of the Adelaide Building. We will give that card to the winner and they will collect the prize from your booth.
Marketing:
Go to www.facebook.com/cowgirlchristmaspaso and ‘like’ the page. Then share the CC page on your profile. I update this page on a weekly basis. This is a great resource for vendors to stay current on event information. Facebook has been crucial to the success of this show. Find us on Instagram: Cowgirlchristmaspaso, too.
Postcards are available and free to you to share as you wish. Images found on the CC page are ready to share at any time on your personal or business pages. We can email the images to you in case you are not a FB user. Find our private group on FB: Cowgirl Christmas Vendors Only. Ask to join.
Very important:
If you create an online event with an event website such as Facebook, Zvents, Festivalnet.com, you must send a link to Kimber for approval. (This is mandatory.) We appreciate the extra boost in promoting but we need to ensure accuracy of date, location and times, etc. For instance, we collect an admission fee at the door, so please do not promote this event as free to the public. Small details missed like this get us in a bind. Thank you in advance for working with us as we keep online information accurate and streamlined.
Wifi: The password will be shared at the event.
Liability Insurance:
CC is required to purchase liability insurance and ensure that all vendors have policies as well. If you currently obtain a liability insurance policy, submit a certificate of insurance with your vendor application to waive the $12.00 fee. Otherwise, you are required to submit the payment with your vendor fees. We purchase a group policy through PREC to keep things simple on our end.
- Please make sure the Certificate of Insurance has the Certificate Holder listed as below:
Cowgirl Christmas / Bret & Kimberly Black
Paso Robles Event Center CA
Midstate Fairgrounds
2198 Riverside Avenue
Paso Robles, CA 93446
Cancellation Insurance:
In light of The 2020 Pandemic, we are now recommending that every business purchase cancellation insurance to cover cancellation for any reason. This is not offered or covered by CC. It is only a recommendation. Please notice our New Cancellation Policy under Important Dates.
Vendor parking:
Each business will receive a parking pass issued at check in. Place this pass on your dash so you are able to park your vehicle in the Carnival Lot, aka Lot C. If you park anywhere else onsite, your vehicle is subject to be towed.
Tables & Corners:
There will be 2.5x8 foot tables available on pallets. They are first come first serve. We do not set tables. You may use what is available. Corners are limited and typically sell out by the end of August. Please inquire about availability before purchasing. If you prepay a corner and it is not available, your business will be added to a waitlist. If the waitlist does not clear, you will receive a refund of $25 at event check in.
RV Camping:
Available for our vendors and shoppers. Please fill out the form and submit payment as soon as possible. The cost is $60 per night. Located in Lot C. If plans change, you MUST cancel by November 1st to receive a refund.
Make & Take Craft Class:
If you’re interested in hosting a class in your booth, submit your idea via cowgirlchristmas@gmail.com to Kimber. We will work through the details on a case by case basis. We think this is a fun way to engage our shoppers and we will promote on behalf of your business. The classes must be confirmed no later than September 30th to receive proper time to promote.
***Hours***
CC is open Friday and Saturday, 9am to 4pm. By signing this contract, you agree to be set up and present in your booth for the entirety of the show. Tearing down early is not allowed. If you tear down early, you will not be invited to future shows. No exceptions.
If you sell out of product early, please check out with Kimber & Co so that we can move a vendor into your space to avoid having a gap in the floor plan.
Lastly,
The Black Family moved to Texas 10 years ago and have never missed a show. We handle all of our business through email or online, so we can be anywhere and still take care of business. We look forward to attending the event every year as it allows our family to come home for the Thanksgiving Holiday and see all of our family and friends during Cowgirl Christmas.
Final:
We purchased Three Speckled Hens Vintage Market & Antique Show in 2023 and will travel to the Central Coast 3 times per year for event management. Stop by and see us at our new sister show! April 24-25 or October 2-3, 2026.
If you're interested in becoming a dealer, send your business information to:
antiques@threespeckledhens.com. Your booth must carry 80% Vintage/Antique items to qualify as a dealer. We'd love to add you to that event.
Thank you for being part of Cowgirl Christmas!
Love,
Kimber & Company