Studio Hire Booking Form

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Name of hirer(lead hire name)
First Name
Last Name
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Email
example@example.com
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Which studio do you wish to hire?Studio 1 = £22 per hour (9.6m x 9.6m) Studio 2 = £18 per hour (6m x 11m) *PLEASE NOTE* minimum 2 hours for ad hoc bookings
Studio 1
Studio 2
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Booking DateIf booking long term hire, please fill in the first date you wish to hire the studio and add any additional dates next.
Date
Year
Month
Day
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Please state if you would like to book any additional dates than the above.
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Hire TimePlease state start time and end time
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Studio Hire Purpose
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Number of attendees
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I agree to the studio hire terms and conditions.TERMS AND CONDITIONS OF HIRE: MAKING A BOOKING A provisional booking may be made over the telephone or via email which will be held for 14 days. We reserve the right to release a provisional booking and re-let the Studio if the completed and signed Hire Form and Deposit is not returned and paid to us within the 14 day period. Please note you will sent an invoice via email prior to your booking and this will be billed at a rate of £22 per hour (studio 1) or £18 per hour (studio 2). You must fully and fairly represent the purpose for which the hire of the dance studio is required. Any misrepresentation or serious inaccuracy may result in the cancellation of your booking at any time by us and you will not receive a refund for any sums already paid. The safety of visitors and users to our dance studio is of utmost importance to us and only bookings which we deem are reasonable and appropriate to the dance studio will be accepted by us. Once we have confirmed your booking, you are responsible for paying all sums due under these Terms (including any cancellation charges) and these Terms will be binding on you and if applicable, your organisation. The return of your Hire Form confirms your commitment to hire the Studio and the accuracy of the information included in your Hire Form. You must satisfy yourself that the studio is suitable for your event, and that it meets all your legal responsibilities in connection with your event. You may only use the studio for the purpose you have stated in your Hire Form. We will only take instructions from the person named as hirer on the Hire Form, however where you are acting as an agent for an organisation, we reserve the right to request written confirmation from that organisation that you have the authority to make the Booking on its behalf. COSTS AND PAYMENT The charge for the hire of the studio is as follows: £22 per hour (studio 1) or £18 per hour (studio 2) billed in advance. All fees and charges are revised each year and any change is made with effect from 1 April each year. Your booking will remain subject to the scale and rates of charges applicable at the time we confirm your booking. A non-refundable £20 deposit will be taken for bookings more than one month in advance. This amount will be taken off your final bill. SETTING UP & CLEARANCE The studio must be left in the condition that you find it in. All rubbish should be taken with you and any mess cleaned up. Any damages to the studio will be charged to the hirer. Unless alternative arrangements are made in advance of your event, all items belonging to or used by you, your organisation or your invitees must be removed from the studio at the end of the function. If any items remain at the studio which are your responsibility to remove, we shall be entitled to remove such items from the studio at your expense. Any costs associated with such removal will be charged to you. You may have access to the Studio at the times we will notify to you. You may not alter the starting or finishing time of your event without our prior consent. CANCELLATION Should you need to cancel your booking, we require 24 hours notice. If cancelled within 24 hours of your booking, you will be charged the full rate. We may cancel your Booking at any time with immediate effect due to any circumstances or events outside our reasonable control which prevent, delay or substantially affect our ability to fulfil our responsibilities under your Booking. This may include any breakdown of machinery, failure of energy supplier, leakage of water, fire, earthquake, severe adverse weather conditions, government restriction, industrial strike or lock-out or any other circumstance or event outside our reasonable control which may cause the studio to become temporarily closed or for your event to be interrupted or cancelled. If this happens, we may need to make amendments to your booking. We will contact you as soon as possible to let you know if this happens. If we cancel your booking for any reason in above we shall not be liable for any losses, claims, demands, actions, proceedings, damages, costs or expenses or other liability incurred by you unless such cancellation is a result of our breaking these Terms and any loss or damage you suffer is foreseeable. If we are unable to offer an alternative choice of venue to you, we will refund any sums already paid by you for your booking. We may also cancel your Booking without liability if, in our opinion, any of the following situations occur (or any other situation which in our reasonable opinion justifies cancellation): You have broken any of these Terms or any provisions of the Hire Form; or You have failed to make payments on time The holding of the event gives rise to a serious risk of damage to us or to our reputation; If the event is of a substantially different nature from that stated on the Hire Form; If any performance would be a breach of copyright, or if any performance or lecture is of an immoral or objectionable character; or If we do not think you have taken sufficient precautions to ensure public safety and/or to prevent damage from any cause. If we cancel your Booking in any of the circumstances in the point above, we will give you notice in writing of this and your Booking will end immediately. We will not refund any sums you have already paid for the Booking.
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