Glenlea Park Clubhouse Reservation Form
Reservation Request & Rental Agreement Introduction: Please complete this form to request a reservation for the Pool Clubhouse. Reservations are approved on a first-come, first-served basis and are not confirmed until you receive a reply from the management company and have paid your rental fee.
Part 1: Homeowner Info
Please note this form must be completed by the homeowner and the homeowner understands they are fully responsable for the use and condtion of the clubhouse during their event.
Primary Homeowner Name
*
First Name
Last Name
Glenlea Park Property Address
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Homeowner Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Homeowner Email
*
example@example.com
Part 2: Event Details
Date of event
*
-
Month
-
Day
Year
Date
Start Time (Including setup)
Hour Minutes
AM
PM
AM/PM Option
End Time - (Including Cleanup) Note: Event must end by 10:00 PM.
Hour Minutes
AM
PM
AM/PM Option
Type of event
*
Number of Guest Expected
*
Part 3: Rental Fees and Payment Policy
To confirm your reservation, a total of $300.00 will be charged to your Saunders HOA Management homeowner account. Rental Fee: $150.00 (Non-refundable) Security Deposit: $150.00 (Refundable) Total Amount Due: $300.00 Payment Terms: Deadline: Payment must be completed within 24 hours of submitting this form. Lead Time: Payment must be received at least 48 hours prior to your event date. How to Pay: Payments should be made through your standard homeowner portal, the same way you pay your monthly HOA dues. Security Deposit Refund Policy:Following your event, an HOA Board member will inspect the clubhouse. Upon approval, Saunders HOA Management will be notified to process your refund. Credit Only: Refunds are issued strictly as a credit to your HOA account.Usage: This credit will remain on your account and will be applied toward your future HOA dues. No cash or check refunds will be issued.
Part 4: Rules and Regulations
Please read the following rules carefully: Cleanup: The Homeowner is responsible for cleaning the clubhouse immediately following the event. This includes taking out all trash, wiping down counters, sweeping floors, and returning furniture to its original layout. Noise: Quiet hours begin at 10:00 PM. Please respect the neighbors surrounding the clubhouse. Pool Safety: No glass is allowed on the pool deck at any time. Lifeguards are not provided for private parties; swim at your own risk. Occupancy: The event must not exceed the maximum capacity of [Insert Number] people.
Liability & Damages Acknowledgment By signing below, I acknowledge and agree to the following terms regarding liability and property damages:
FINANCIAL RESPONSIBILITY CLAUSE As the homeowner of record, I accept full financial responsibility for any damages caused to the Glenlea Park Pool Clubhouse, furniture, fixtures, or surrounding common areas by myself, my family members, my tenants, or my guests during this reservation. I understand that the facility will be inspected before and after my event. If the facility is left unclean, or if damages are discovered, the cost for cleaning, repairs, or replacement will be charged directly to my Homeowner Association property account (ledger). Failure to pay these charges may result in late fees, suspension of amenity privileges, or a lien on the property in accordance with the Glenlea Park Covenants, Conditions, and Restrictions (CC&Rs). Please check the box and sign below to confirm your acceptance:
I have read, understand, and agree that any damages or cleaning fees resulting from this event will be charged to my property account. I also understand the rental payment and credit policy.
*
I Agree
Signature
Date
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Month
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Day
Year
Date
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